How to formalize a change in official salary. How to correctly formalize a salary change Order to increase the salary of a director sample

When filling out an order for a salary increase, people often make annoying mistakes: they enter passport data incorrectly, there is no order number or date, and they use vague wording. In this article we will look at how to issue an order for a salary increase, what grounds to use, and provide sample orders for downloading.

Each employer independently decides when, to whom and by how much to raise wages. The law specifies only the minimum wage (Article 1 No. 82-FZ), and there is no maximum. If the company has financial capabilities, the employer can constantly increase the income of employees.

In some cases, the salary must be raised to a certain level, regardless of the employer's wishes. This is considered a mandatory increase.

When should you raise your salary?

An employer can increase wages voluntarily or compulsorily.

Svetlana Laisheva, chief accountant, 15 years of work experience

The terms indexation and wage increases are often confused. It appears that in both cases the employee's salary increases. Indexation, unlike increase, is aimed at ensuring the purchasing power of wages. This is a kind of government protection of employee income from inflation. Formally, indexation does not increase wages, because the consumer basket remains the same. The inflation rate and price index are set officially and published on the Rosstat website. In this case, increasing the salaries of employees becomes an obligation, not a right, of the employer.

With a voluntary increase, income increases compared to what the employee had before.

Salaries can be increased for various reasons, but in all cases the manager must issue and sign an order. Competently justifying an order can cause difficulties for an entrepreneur who does not have special knowledge. If you are not ready to understand the intricacies of the procedure, contact the specialists of the GlavAccount Assistant service. They will take on accounting work and tasks related to personnel document flow.

How to issue an order for a salary increase: sample 2019

The legislation does not provide for a single form of document. Each employer can develop its own version or download a sample order for a salary increase. The main thing is to indicate in the document who will receive an increase in earnings and by how much. It is necessary to appoint someone responsible for the execution of the order; this can be the manager himself, the chief accountant or the head of the personnel department.

The structure of a standard order to increase wages:

• the name of the company - indicate in full, as written in the constituent documents;
• document title - Order to change (increase, decrease) salary;
• main text - list the employees, indicate the basis for promotion, and, if necessary, refer to the law;
• the final part - add a record of the appointment of the responsible person and the date the order comes into force;

The employer keeps the order along with local regulations as long as the company is alive. After closure, all document flow of the organization is transferred to the municipal department, where it remains for 50 years.

The order is signed by all participants: the manager, employees and responsible persons. Next, the order goes to the accounting department, where changes are made to the staffing table and an additional agreement to the employment contract is drawn up.

Order to increase salaries for all employees

In the text of one order, you can specify either one employee or several people. But then the salary of different employees will become known to everyone. This can create a tense atmosphere in the company and violates the Personal Data Law. In any case, the manager decides whether to draw up a general order or a separate document for each employee.

Limited Liability Company "Argamak K" (LLC "Argamak K")

Order No. 32

on increasing salaries for employees of Argamak K LLC

Due to the constant exceeding of planned performance indicators and an increase in the workload of the team of Argamak K LLC

I ORDER:

1. To increase and establish the salary of the chief accountant L.A. Verbitskaya in the amount of 100 (One Hundred) thousand rubles from July 1, 2019.
2. Establish the official salary of the head of the HR department V.V. Glebov in the amount of 70 (Seventy) thousand rubles from July 1, 2019.
3. Establish the official salary of lawyer A. R. Rzhin in the amount of 50 (Fifty) thousand rubles from July 1, 2019.
4. Establish the official salary of cashier-operator E.I. Galkinov in the amount of 30 (Thirty) thousand rubles from July 1, 2019.
5. The chief accountant L.A. Verbitskaya will be charged a new salary taking into account the changes made from July 1, 2019.
6. The head of the HR department, V.V. Glebova, should familiarize the listed employees with the order against signature.

I entrust control over execution to the chief accountant L.A. Verbitskaya.

Director: _________________ A. I. Latypov

The following have been familiarized with the order:

Chief Accountant:______________ L. A. Verbitskaya

Head of HR Department ___________ V. V. Glebov

Lawyer __________ A. R. Rzhin

Cashier-operator ___________ E. I. Galkina

06/28/2019

If the financial situation in the company has changed and it is necessary to cancel the current order, the manager issues a new document. In it, he indicates the reasons for changing the order, briefly explains the circumstances of the cancellation and appoints someone responsible for the execution of the order.

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A salary change order is the main administrative document on the basis of which an employee’s salary is increased or decreased. Without it, this procedure will not be considered a complete and legal procedure.

In what cases does the salary change?

The most common option for changing salary is increasing it. Usually it occurs when the employee’s labor productivity is high, his special services to the company, for the purpose of additional motivation, as well as due to some other general reasons.

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Salary reductions also sometimes happen. Most often this is due to the financial problems of the organization or the ineffectiveness of a particular employee. In any case, such an unpopular measure must also be accompanied by writing an order to change the salary, even in cases where the reduction occurs by a not very significant amount.

Remember, an important rule to follow is that before reducing an employee's salary, he must be notified in writing at least two months in advance.

During this time, a person can decide for himself whether he will look for another, more financially suitable job or whether he is ready to remain in his previous position, but at a lower salary. It should be noted that the employee has every right to refuse those new financial conditions that are included in the order, without giving up his job.

In this case, by law, the employer is obliged to offer him in writing another position (higher or lower in rank, but corresponding to the level of qualifications and health). If it is not possible to reach an agreement, then you will have to seek a solution to the conflict in court.

Grounds for ordering salary changes

Any order, including this one, must have some basis. In this case, such a document may be a representation from the head of a structural unit, a change in the staffing table, etc. The basis must necessarily indicate

• the circumstances under which it is proposed to change the employee’s salary,
• brief description of the employee,
• and also the size of the current salary and the one that is proposed to be assigned is stated.

In this case, one nuance should be taken into account: if a salary increase in most cases must be accompanied by a written proposal from the head of the department in which the employee works, then for a reduction no documents from the line manager are needed.

Who draws up the order

The order is always written on behalf of the head of the enterprise, but its actual drafting is usually done by an ordinary employee. This could be a lawyer, a human resources worker, or an organization secretary. But regardless of who is assigned this function, the specialist must have the necessary level of training and knowledge of the basics of labor and civil legislation of the Russian Federation.

Rules for drawing up an order

There is no standard unified template for drawing up an order to change the salary, so the document can be drawn up in free form. Some organizations have specially developed, mandatory internal order templates (which must be registered in the enterprise's accounting policies). In any case, the document must contain a number of necessary information. These include:

• Company name,
• date of the order,
• text of the order,
• persons responsible for its implementation.

The order may concern either one employee or a number of employees, regardless of their status in the company and their affiliation with a particular structural unit. If several employees are entered into the order at once, then information about each of them must be indicated in a separate paragraph, entering into the document the position, the department in which the person works, as well as the new amount of his salary (in numbers and in words).

How to place an order

There are also no strict rules for placing an order. It can be printed either by hand or on a computer, both on company letterhead and on a regular A4 sheet.

Mandatory condition: it must be certified by the signature of the head of the company, as well as those employees who are appointed persons responsible for its execution.

There is no need to certify it with a seal, since it relates to the company’s internal documentation; in addition, since 2016, legal entities have been exempted from the obligation to affix seals and stamps on their papers.

The order is usually drawn up in a single copy, and after it is executed, it is transferred for storage to the archive of the enterprise. There he should be kept for exactly the amount of time required for such documents.

It should be noted that this order is automatically accompanied by changes to the working conditions specified in the employment contract, so an entry about this should be made in the contract with the employee in the form of drawing up additional agreement, certified by both parties.

An example of drawing up an order to change the salary of an employee

Filling out the document header

At the beginning, the full name of the company is indicated, below in the center of the line they write the word “order” and its number according to the internal document flow of the enterprise. The next line contains the date the order was drawn up and the locality in which the company is registered.

Filling out the “body” of the document

The basis for issuance is written into the “body” of the order, after which the actual essence of the order is drawn up.

1. The first paragraph indicates the position of the employee, his last name, first name, patronymic, as well as the new official salary and the date from which it should be calculated.
2. In the second, an order is given to a specific specialist in the accounting department to take the first point into service and ensure the implementation of the order in terms of its practical implementation.
3. The third paragraph is similarly entered into by an employee of the personnel department, who must familiarize the interested employee with this order.

Certification of the document

Finally, the document should be certified with all the necessary signatures:

• head of the enterprise,
• responsible persons (accountant and personnel officer),
• as well as the employee himself.

An order to change the salary is a local administrative act of the employer, which is the basis for increasing or decreasing the salaries of employees. In the absence of such a document, the adjustment of the employee’s salary amount is not considered to be completed in accordance with the requirements of the law.

Methods for adjusting salaries

Let us recall that the components of wages are:

• tariff rate, salary;
• basic salary, basic salary rate.

Salary changes can occur in various ways.

1. The first option is to adjust the above elements.
2. The second possible option is the appointment or increase of compensation payments.
3. The third is the same actions regarding incentive payments (bonuses, incentives).

The amount of labor costs associated with document flow depends on the choice of the method of change, as well as the number of employees to whom it concerns (all or part).

How to apply for a salary increase

The most common option is to increase cash income. As a rule, it is associated with special merits, high productivity, and the need for additional motivation of the employee. Let's consider options for promotion.

For all employees

This development of events is associated with the adjustment of the salaries of all employees by the same percentage. This is possible during indexing. obliges the employer to increase the amount of income due to rising inflation.

The employer determines the indexation algorithm in a collective agreement or local administrative act. Labor legislation does not establish the frequency and size of such changes, so the organization determines their frequency and size independently. As a rule, rates (salaries) increase by a set factor.

The manager's action algorithm when indexing is necessary for all employees is as follows:

1. Establish the procedure in the collective agreement (if there is no agreement, approve it in the wage regulations).
2. Issue an order to index wages with reference to the document in accordance with which it is carried out.
3. Make appropriate changes to the staffing table.
4. Conclude with employees additional agreements to employment contracts on changing payment terms (a sample is given at the end of the article).

Sample order to change salary

For individual employees

An individual increase in an employee’s income most often occurs on the recommendation of the immediate superior.

The algorithm is as follows:

1. The immediate supervisor issues a submission to the employer justifying the need for a salary increase and asking them to consider this possibility.
2. The employer endorses and approves the submission.
3. The employer issues an order adjusting the staffing table.
4. The employer issues personal orders for employees (or one document relating to all those who have had changes).
5. The employer draws up and signs an additional agreement to the employment contract with the employee.

The last two documents must agree on their effective dates.

How to apply for a salary reduction

Salary reduction may occur in accordance with Art. 74 Labor Code of the Russian Federation due to reasons related to new conditions in the organization or work technology. At the same time, according to Art. 72 Labor Code of the Russian Federation, a reduction is possible in the event of a revision of the employment agreement as a result of negotiations between the parties.

The main reasons may be:

• decrease in the organization's income;
• demoting an employee;
• reorganization.

The employer does not have the right to reduce the amount on his own initiative.

If the employee doesn't mind

The employer must ( Art. 74 Labor Code of the Russian Federation):

1. Issue an order on a new procedure for calculating wages and making adjustments to the staffing table.
2. Send each employee notification of the salary change and its reasons at least two months in advance (the employer is a religious organization - at least seven calendar days in advance ( Art. 344 Labor Code of the Russian Federation), individual - no less than two weeks (14 days) ( Art. 306 Labor Code of the Russian Federation)).
3. Make sure that the employee agrees to work in the new conditions.
4. Execute in writing with the employee an additional agreement to the employment contract on salary changes.

If the employee is against

1. Offer the employee in writing another available job (both vacant according to qualifications and vacant at a lower level or with lower pay). Condition is the ability for a person to perform similar functionality given his state of health. All eligible vacancies available in the area must be offered. He must offer work in other territories if this is established by the collective agreement, agreements, or employment contract.
2. If there is no suitable job or refusal of the proposed options, at the end of the employee’s notice period, issue a dismissal order under clause 7, part 1 Art. 77 Labor Code of the Russian Federation.

How to create an order

There is no single template for drawing up an administrative document, so it should be formed according to generally accepted rules. These include:

• name of the institution;
• date of document generation;
• the text itself (indicate the full name and position of the employee, the new salary, the date of the new calculation);
• employees responsible for execution.

The document can be drawn up either on the institution’s letterhead or on a regular A4 sheet. There is no need to certify with a seal. It should include a list of employees by name and specific increases.

The order is approved by the manager. The persons mentioned in it (both those responsible for execution and the employee himself) are familiarized with the document in writing.

An order to change the salary is a document that is necessary if the permanent part of an employee’s salary is increased or decreased.

Opportunities to increase or reduce salary

The wages of employees of a budgetary enterprise are prescribed in the provisions of the labor or collective agreement.

A salary reduction is possible only if the terms of the employment contract are revised during negotiations between the employee and the director of the organization (Article 72 of the Labor Code of the Russian Federation).

You can increase the permanent part of your salary for the following reasons:

• the desire to bring wages in line with certain economic indicators;
• incentives for one or more employees;
• introducing an additional measure of staff motivation.

The director of the enterprise can change the remuneration of employees for work upward as many times as he likes, even every month; there are no restrictions for this action. In most situations, the company's management takes as a basis the rules prescribed in local documentation, which stipulate the reasons and dates for the increase.

In any case, an order must be issued. For salary increases and decreases, they are slightly different. When cutting a fixed portion of your salary, there are many more steps required.

It is important to remember that when drawing up a sample order to change the salary, changes must also be made to the staffing table. It is enough to include such a clause in the first document.

The procedures for salary increases and wage indexation should not be confused. The main difference is that a company director can increase the salary of one employee or a group of people by different amounts and at any time (without allowing discrimination in wages). Indexation applies to all personnel of the organization, and after it the salary increases by the same percentage for all employees.

Salary increase

It goes like this:

1. The employee’s manager draws up a memo containing information about the reasons for the action and characteristics of the employee.
2. The director of the company or other authorized person signs the note.
3. The personnel officer of a budgetary organization prepares an order to change the salary and an order to make changes to the staffing table.
4. The HR employee makes changes to the employee’s employment contract, for which an additional agreement is drawn up.

Salary reduction

Staff are notified two months in advance of the upcoming reduction in the fixed part of their salary.

The responsible employee draws up the following documents:

• notification;
• additional agreement;
• order.

A notice is sent to all employees whose earnings will be reduced. After a 2-month period, the employer has the right to draw up an additional agreement to the employment contract. After the employee signs it, the director of the organization must draw up an order indicating the planned changes and their reasons, as well as a list of employees.

There is no unified notification form established by law, therefore it is allowed to draw up a document in any form. However, you must specify:

• name of the enterprise;
• exact legal address of the organization;
• total number of personnel;
• details of company managers;
• information about the upcoming salary reduction;
• full initials of the employee or group of people affected by the changes;
• reasons for salary reduction;
• possible consequences for the organization if wages are not reduced;
• director's signature and seal.

The notice is given to each employee personally.

The employer must be notified of the salary reduction against signature within a two-month period before the action is implemented. If the employer is an individual, the period is reduced to 2 weeks, and if a religious organization - to one week (Article 344, Labor Code of the Russian Federation).

If the employee refuses to accept the new conditions, the director of the enterprise is obliged to offer him other options in writing, for example:

1. Transfer to a lower position.
2. Another vacancy corresponding to the employee’s qualifications.
3. A position with a lower salary that is acceptable for the employee's health condition.

The director of the company also provides alternative jobs to the employee upon signature. If an agreement is reached, an addition to the employment contract and an order to change the salary are drawn up. You will find below how to correctly draw up a document, as well as a sample order to change an employee’s salary.

How to correctly draw up an order to change an employee’s salary

The document can be drawn up by any employee of the organization whose job functions include the following responsibilities:

• personnel officer;
• secretary;
• accountant;
• legal advisor

After registration, the paper is handed over to the director for approval. Without his signature, the document will not have legal force.

It should be noted that any internal local act issued by the organization must be justified in writing. For an order, this can be a special presentation or memo from the head of a department about the need to increase the salary of one employee or a group of people. The reasons why the fixed part of the salary should be changed are also indicated here.

Below is a sample order for a salary increase in 2020, which you can use as a guide when drawing up paper for a municipal or budget organization.

Today, the law does not establish a uniform form for such an order. Representatives of organizations can draw up a document arbitrarily or according to a template accepted at the enterprise. However, a number of information must be included in the document, these are:

• date, number and place of creation of the paper;
• name of the enterprise;
• personal data of the employee (or group of persons) whose salary is planned to be increased (position, full name);
• reasons (usually indicated after the introduction “In connection with...”);
• the amount of the previous and new salary (in numbers and words) in order to reflect the fact of the increase and the difference between them and the date when this event occurs.

They also prescribe an order to the HR specialist and accountant to make changes to the documents and calculations regarding their part.

In the order, the manager appoints persons responsible for its execution, indicating their full names and positions.

There are no restrictions on the content and design of the paper; you can draw it up by hand or in printed form on a white sheet or on the letterhead of a budget organization.

Such a procedure cannot be carried out solely at the request of management. The procedure for its implementation is strictly regulated Labor Code of the Russian Federation. For salary adjustments there must be good reasons:

• adjusting the staffing table (we talked about how to draw up an order to make changes to the staffing table);
• certification, retraining;
• changes in production methods and technologies;
• reorganization of the enterprise;
• staff reduction (for details on how to issue an order to reduce the number and staff, read);
• adjustment of the minimum wage, etc.

Increase salary the employer must also comply with the law and formalize the appropriate adjustments in the job description (about which a separate order must be drawn up): the range of responsibilities must expand.

If such adjustments not included, we can say that the increase in official salary was illegal. Even if the payment increased after completing the probationary period, this fact should still be legally fixed.

An additional agreement stipulating the salary increase is attached to the contract.

Procedure for drawing up an order

The fee adjustment process takes some time, depending on organizational and legal form employer.

The first stage is the preparation of a memo or presentation by the employee’s line manager. It indicates employee data, his job title, reason salary adjustments.

It is necessary to determine amount, by which the payment increases.

This submission must be signed by the head of the organization, and the employee whose interests it affects must be familiar with the relevant notice. for signature And in two copies (see sample above).

The second step is an order to increase payment, a sample of which is posted below. Unified form as such does not exist, therefore, in each case, this act is drawn up arbitrarily. Execution is entrusted to accountant organizations.

Change in director's salary

For directors(or the general director) of the organization, the procedure for adjusting salaries is slightly different.

Since the manager cannot set his own salary, this issue is resolved meeting of shareholders or members of society.

In this case, the basis for increasing or decreasing the director’s salary will be the indicated persons. This is the procedure that will correspond to the “Content of the employment contract”.

Increase in salaries for the entire staff

Increase in official salaries everyone employees of an organization most often occurs when salaries change in accordance with Article 134 of the Labor Code of the Russian Federation.

Article 134. Ensuring an increase in the level of real wages

Ensuring an increase in the level of real wages includes indexation of wages in connection with rising consumer prices for goods and services. State bodies, local government bodies, state and municipal institutions carry out wage indexation in the manner established by labor legislation and other regulatory legal acts containing labor law norms, other employers - in the manner established by the collective agreement, agreements, local regulations.

Non-budgetary organizations choose their own indexation frequency. The dates for its holding are prescribed in the collective agreement or agreement. Therefore, the stages of increasing wages will be as follows:

1. Order on indexing salaries for all employees.
2. Compilation.
3. Drawing up additional agreements for each employee and attaching them to their employment contracts.

There are also another variant registration of salary increases for employees.

If you specify in the local act of the organization strictly defined indexing order salaries, then you can do without drawing up additional agreements.

In this case you only need change staffing.

However, this option has a nuance: official salaries will have to be recalculated without taking into account the economic situation in which the organization is located.

Reflection of changes in the staffing table

When the head of an organization decides to change the salaries of his employees, the change in the staffing table must be immediately recorded.

When an order is issued to increase salaries, its text must contain the following points:

• a list of positions for which there is a change in wages, tariff rates, and allowances;
• new rates, surcharges;
• the date on which the new staffing schedule should come into force.

The reason for making changes must be stated in the header of the document! For example: “Order to amend the staffing table in connection with …».

If a decision was made to create a new staffing table, then you will need to use. If the new act does not comply with this unified form, then the staffing table for the enterprise will be recognized void.

Employees affected by this act are required to familiarize themselves with it. under signature. Also, employees who will be there are introduced to him. entrusted with execution order.

Recalculation

Sometimes when calculating salaries there are errors.

Accordingly, in order to put accounting documents in order and correct an error, you need to perform certain actions (deductions or additional payments), which are formalized documented.

According to Article 137 of the Labor Code of the Russian Federation, wages will be withheld in the following cases:

• if arithmetic was allowed error in calculations;
• if an employee didn't fulfill his work duties or due to his fault there was downtime (these circumstances must be confirmed labor dispute commission or a court decision);
• if the error was caused by employee misconduct(a court decision is also required).

Article 137. Limitation of deductions from wages

Deductions from an employee's salary are made only in cases provided for by this Code and other federal laws.

Deductions from an employee’s salary to pay off his debt to the employer can be made:

• to reimburse an unpaid advance issued to an employee on account of wages;
• to repay an unspent and not returned timely advance payment issued in connection with a business trip or transfer to another job in another area, as well as in other cases;
• to return amounts overpaid to the employee due to accounting errors, as well as amounts overpaid to the employee, if the body for the consideration of individual labor disputes recognizes the employee’s guilt in failure to comply with labor standards (part three Article 155 Article 157 this Code);
• upon dismissal of an employee before the end of the working year for which he has already received annual paid leave for unworked vacation days. Deductions for these days are not made if the employee is dismissed on the grounds provided for in paragraph 8 of part one Article 77 or paragraphs 1, 2 or 4 of part one Article 81, points 1, 2, 5, 6 and 7 Article 83 of this Code.
• In the cases provided for in paragraphs two, three and four of part two of this article, the employer has the right to decide to deduct from the employee’s salary no later than one month from the end of the period established for the return of the advance, repayment of debt or incorrectly calculated payments, and provided that if the employee does not dispute the grounds and amounts of the withholding.

Wages overpaid to an employee (including in the event of incorrect application of labor legislation or other regulatory legal acts containing labor law norms) cannot be recovered from him, except in the following cases:

• counting error;
• if the body for the consideration of individual labor disputes recognizes the employee’s guilt in failure to comply with labor standards (part three Article 155 of this Code) or simple (part three Article 157 this Code);
• if the wages were overpaid to the employee in connection with his unlawful actions established by the court.

If any part of it was withheld from the employee’s salary for another reason, then we can talk about breaking the law. This also applies to cases where the error occurred due to the fault of technical means.

Initially, the employee is given the opportunity to pay the specified amount on one's own.

Must be indicated date until which payment can be made. If it did not take place, then no later than in a month from the date of this date, an order for recalculation is issued.

If no deadline has been set for payment to the employee, the order is signed no later than a month later. after identifying an error in payments.

Order storage period

Orders relating to wages are included in the category "orders for personnel".

This division of the types of all organizational and administrative documents was highlighted in

It is there that it is indicated deadlines, during which the above documents must be stored. All local acts relating to wages are stored in the organization 75 years old.

Accounting in organizations, especially large ones, is always complex. A few extra minutes of work by a personnel officer or accountant will save the employing organization from increased attention control bodies.

When preparing and making calculations, you must be very careful attentive.

Issuance of an order retroactively - unacceptable.

Compilation, which reflects this or that aspect of material support for workers, should be carried out thoroughly and, most importantly, in accordance with the laws.

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