How to draw up an order to change the official salary. We issue an order to change the salary of employees when increasing or withholding wages, increasing indexation and reducing: a sample for all cases Order to lower the salary

During the course of work, employees' salaries may change. This happens for various reasons. But in any case, an appropriate order to change the salary must be drawn up on this occasion.

Procedure

Most often, questions about changes in wages concern its increase. This method is used by managers to encourage and stimulate conscientious employees. Thus, it is possible to interest them in improving the results of their work. In order for the decision to have legal force, you must first draw up an order to change the salary, and then transfer it to the accounting department to make appropriate changes in subsequent payrolls.

But such a document cannot be created spontaneously. In this case, a certain procedure must be followed:

1. The initiator of changes in the payment terms of an employee, as a rule, is his immediate superior. It is from him that a memo should be drawn up addressed to the head of the enterprise, which will detail the main reasons for making such a decision. Also in this document, the boss is obliged to give a description of his subordinate, which can confirm the intentions that prompted him to such actions.
2. If agreed, the memo must be signed by the manager and handed over to the head of the personnel department for review and further resolution of the issue. He, in turn, is also obliged to leave his resolution on the document.
3. Next, the personnel officer draws up an order to change the salary for this employee, a separate paragraph in which notes the need to make appropriate changes to the current staffing table of the enterprise, and gives it to the manager for signature.
4. Based on these documents, an additional agreement to the employment contract with this employee is drawn up.

After this, from the date specified in the order, the salary of a specific employee is calculated according to the new official salary.

Possible options

As practice shows, an order to change the salary is not always drawn up in the direction of increase. There are times when management decides to reduce the level of pay. This may be due to various reasons:

• changes in technological and organizational working conditions at the enterprise;
• reduction in employee labor efficiency;
• a situation where the employee failed to cope with the duties assigned to him.

There can be many examples. For each specific case there is its own solution to the problem, which necessarily ends with the issuance of a specific order. The employee may be offered another position or his payment terms may be revised. In any case, he must be notified of such a decision in advance. Indeed, in this case, the changes relate to a previously concluded employment contract. Therefore, the employee must be given two months' notice outlining management's intentions. In case of mutual agreement, the decision made is formalized in the form of an order.

Document preparation

To ensure that the decision made by management cannot be questioned, it is necessary to correctly draw up an order to change the salary. The sample can be considered using a specific example.

For example, an employee performed well by performing additional duties along with those provided for in his job description. For high results and conscientious work, management decides to increase his salary. To do this, after preliminary mandatory steps, an order is issued, which should look like this:

1. First, as usual, comes the name of the organization and document details
2. Next comes its name. Usually it begins with the words “About an increase in salary.”
3. Then comes the stating part or preamble, which explains the actions being taken.
4. After the word “I order” comes the administrative part. It includes several points. Firstly, the size of the employee’s new salary and the date of its establishment are approved. Secondly, the chief accountant is instructed to carry out further salary calculations taking into account these changes. Thirdly, the head of the personnel service is charged with the responsibility of making changes to the current staffing table of employees of the entire organization, as well as drawing up an additional agreement with this employee to the employment contract concluded with him.

The basis of such a document is usually a memo. Next comes the signature of the manager and familiarization with all specified persons, including the employee himself.

Mandatory Consequences

As a rule, an order to change an employee’s salary is accompanied by a number of accompanying documents. One of the most important in this case can be considered the order to subsequently make changes to the currently existing staffing table of the entire organization.

This is absolutely logical. Indeed, for normal accounting at an enterprise, it is necessary to strictly control the level of the wage fund. It is this indicator that is decisive when setting rates, salaries, allowances and bonuses. The stating part must indicate the reason for issuing this order. For example, “In connection with the increase in the salary of specialist Ivanov, make changes to the staffing table.” A separate paragraph must indicate the responsible employee who will be required to do this work, as well as the one who will exercise control over everything that happens. There is no strict mandatory form of this document in the regulations, so it can be compiled arbitrarily, taking into account all the comments listed above.

Special cases

It happens that an order to change the salary in the staffing table concerns not one, but several employees at once. This may be the case when:

• the entire enterprise or its individual section is being reorganized;
• the salaries of a group of people in a particular department are reviewed depending on their professional abilities and real contribution to the work of the department;
• tariff rates change in accordance with the orders of government agencies.

In each of these cases, the order is drawn up in a similar way. The form must correspond to the standard model adopted at this enterprise. The order relates to the main activity and must be numbered in the current sequence. The ascertaining part should formulate the main reasons for the changes being made. If necessary, you should indicate the exact number and date of the document on the basis of which such transformations are made. Next comes the administrative part. In it, the manager gives instructions to responsible employees to make appropriate changes to previously drawn up documents. After the manager has signed the order, all persons mentioned in it must be familiarized with it.

When filling out an order for a salary increase, people often make annoying mistakes: they enter passport data incorrectly, there is no order number or date, and they use vague wording. In this article we will look at how to issue an order for a salary increase, what grounds to use, and provide sample orders for downloading.

Each employer independently decides when, to whom and by how much to raise wages. The law specifies only the minimum wage (Article 1 No. 82-FZ), and there is no maximum. If the company has financial capabilities, the employer can constantly increase the income of employees.

In some cases, the salary must be raised to a certain level, regardless of the employer's wishes. This is considered a mandatory increase.

When should you raise your salary?

An employer can increase wages voluntarily or compulsorily.

Svetlana Laisheva, chief accountant, 15 years of work experience

The terms indexation and wage increases are often confused. It appears that in both cases the employee's salary increases. Indexation, unlike increase, is aimed at ensuring the purchasing power of wages. This is a kind of government protection of employee income from inflation. Formally, indexation does not increase wages, because the consumer basket remains the same. The inflation rate and price index are set officially and published on the Rosstat website. In this case, increasing the salaries of employees becomes an obligation, not a right, of the employer.

With a voluntary increase, income increases compared to what the employee had before.

Salaries can be increased for various reasons, but in all cases the manager must issue and sign an order. Competently justifying an order can cause difficulties for an entrepreneur who does not have special knowledge. If you are not ready to understand the intricacies of the procedure, contact the specialists of the GlavAccount Assistant service. They will take on accounting work and tasks related to personnel document flow.

How to issue an order for a salary increase: sample 2019

The legislation does not provide for a single form of document. Each employer can develop its own version or download a sample order for a salary increase. The main thing is to indicate in the document who will receive an increase in earnings and by how much. It is necessary to appoint someone responsible for the execution of the order; this can be the manager himself, the chief accountant or the head of the personnel department.

The structure of a standard order to increase wages:

• the name of the company - indicate in full, as written in the constituent documents;
• document title - Order to change (increase, decrease) salary;
• main text - list the employees, indicate the basis for promotion, and, if necessary, refer to the law;
• the final part - add a record of the appointment of the responsible person and the date the order comes into force;

The employer keeps the order along with local regulations as long as the company is alive. After closure, all document flow of the organization is transferred to the municipal department, where it remains for 50 years.

The order is signed by all participants: the manager, employees and responsible persons. Next, the order goes to the accounting department, where changes are made to the staffing table and an additional agreement to the employment contract is drawn up.

Order to increase salaries for all employees

In the text of one order, you can specify either one employee or several people. But then the salary of different employees will become known to everyone. This can create a tense atmosphere in the company and violates the Personal Data Law. In any case, the manager decides whether to draw up a general order or a separate document for each employee.

Limited Liability Company "Argamak K" (LLC "Argamak K")

Order No. 32

on increasing salaries for employees of Argamak K LLC

Due to the constant exceeding of planned performance indicators and an increase in the workload of the team of Argamak K LLC

I ORDER:

1. To increase and establish the salary of the chief accountant L.A. Verbitskaya in the amount of 100 (One Hundred) thousand rubles from July 1, 2019.
2. Establish the official salary of the head of the HR department V.V. Glebov in the amount of 70 (Seventy) thousand rubles from July 1, 2019.
3. Establish the official salary of lawyer A. R. Rzhin in the amount of 50 (Fifty) thousand rubles from July 1, 2019.
4. Establish the official salary of cashier-operator E.I. Galkinov in the amount of 30 (Thirty) thousand rubles from July 1, 2019.
5. The chief accountant L.A. Verbitskaya will be charged a new salary taking into account the changes made from July 1, 2019.
6. The head of the HR department, V.V. Glebova, should familiarize the listed employees with the order against signature.

I entrust control over execution to the chief accountant L.A. Verbitskaya.

Director: _________________ A. I. Latypov

The following have been familiarized with the order:

Chief Accountant:______________ L. A. Verbitskaya

Head of HR Department ___________ V. V. Glebov

Lawyer __________ A. R. Rzhin

Cashier-operator ___________ E. I. Galkina

06/28/2019

If the financial situation in the company has changed and it is necessary to cancel the current order, the manager issues a new document. In it, he indicates the reasons for changing the order, briefly explains the circumstances of the cancellation and appoints someone responsible for the execution of the order.

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From this article you will learn:

• How to formalize a change in official salary;
• Where to find a sample order to change the salary;
• What does a sample salary change notice look like?
• How to draw up an agreement on salary changes.

Salary change: on what basis?

A change in an employee's salary is usually accompanied by an increase in wages. This is possible at the decision of the employer and only if he has the financial capabilities. Salaries may be increased not for all employees, but for, for example, the most successful and deserving ones. The basis for issuing an order to change the salary may be a memo drawn up by the employee’s immediate supervisor.

Example

The employee has achieved significant success in her work. In order to motivate the employee for new labor feats, her manager decided to petition for an increase in her salary. He drafted a memo (see sample below.

Sample memo about salary increase

Salary change order: what to write?

After drawing up the memo and approval from the management, it is necessary to achieve a change in the salary in the staffing table. To do this, an order to change the salary is issued. It may contain the following wording:

“In connection with the need to increase the salary of [Name of I. O. employee], I order the following change to be made to the staffing table dated December 10, 2013 No. 15, effective November 18, 2014: by establishing the salary of the leading specialist of the material assets accounting department in the amount of 30,000 rubles. Reason: memo from the head of the material assets accounting department dated November 15, 2013.”

With the approval of the order, the procedure for changing the salary is completed. The employee gets acquainted with the document, and the personnel officer makes additions to the employee’s personal file and transfers a copy of the order to the accounting department. An additional agreement to the employment contract is concluded with the employee.

Sample order for changes to the staffing table

Salary change agreement

Since salary is a condition of remuneration, and therefore a mandatory condition for inclusion in an employment contract. Consequently, a change in salary is accompanied by the execution of a document such as an agreement on a change in salary. In common parlance it is also called an additional agreement to change the salary. It may contain the following wording regarding the fact that there is a change in salary:

"1. Amend clause 5.1 of the employment contract No. 7-TD dated March 24, 2013, concluded between the Employer and the Employee, stating it as follows:

"P. 5.1. For performing a job function, the Employee is given a salary of 30,000 (thirty thousand) rubles.”

2. This additional agreement is an integral part of the employment contract dated March 24, 2013 No. 7-TD and comes into force on November 19, 2014.

3. This additional agreement is drawn up in two copies having equal legal force. One copy is given to the Employee, the other remains with the Employer.”

Sample additional agreement to an employment contract

Notification of salary changes: when is it prepared?

A change in salary can be not only an increase, but also a decrease. How to formalize a salary change if it is expected to be reduced? The employer, two months before the expected date of entry into force of the order to change the salary, warns the employee about changing the terms of the employment contract unilaterally (Article 74 of the Labor Code of the Russian Federation). Exceptions to this rule regarding notice periods are in Article 306 and Article 344 of the Labor Code of the Russian Federation. The employee is given a notice of such a change in salary and is asked to sign his acknowledgment. A sample notification of a change in official salary (fragment) is given below.

Sample notice of salary change

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Sample order for termination of an employment contract (dismissal)

Salary change order: preparation of a key document

After signing an additional agreement to the employment contract on changing the official salary, a corresponding order is prepared. Since, according to the resolution of the State Statistics Committee of Russia dated January 5, 2004, there is an abolition of unified forms intended for use in such cases, the order to change employee salaries is drawn up in free form.

Sometimes personnel officers develop an order to change the salary based on the standard T-5 form (“Order to transfer an employee to another job”), since some software products for maintaining personnel records do not provide for the possibility of using documents drawn up in free form. In order for orders to be taken into account by the program, personnel workers are forced to formalize them in the form of transfer orders. In such a situation, it is advisable to contact a specialist from the developer who maintains the personnel information database with a request to add the missing forms to the program: this will significantly facilitate the work and make the paperwork process more correct.

Sample order to increase official salary

the employee reads the prepared document, the HR department employee transfers a copy of the order to change the salary to the accounting department for further calculation of wages and makes the necessary additions to the employee’s personal file.

Editorial staff of the magazine "Personnel Affairs"

The salary can be changed either upward or downward. The execution of the procedure may have its own nuances, depending on why such a need arose. The salary amount is a mandatory condition of the employment contract (paragraph 5, part 2, article 57, article 135 of the Labor Code of the Russian Federation), which means that any changes require the execution of an additional agreement to the employment contract.

Please note that if a company has adopted a staffing table, it is impossible for one employee to raise the salary and leave another, who occupies the same position, at the same level. The salary is tied to the position (Article 22 of the Labor Code of the Russian Federation), and not to a specific employee. Otherwise, there is a reason to recognize discrimination under Art. 3 and Art. 132 Labor Code of the Russian Federation. In such a situation, you will either have to raise the salaries of all employees who hold the position, or introduce a new position with a higher pay.

Salary increase

The increase usually occurs for several reasons:

• high performance and exceeding the plan;
• certification results;
• training;
• change in job responsibilities;
• new functions for the employee;

In this case, the head of the department in which the employee serves writes a memo addressed to the head of the organization, in which he sets out the reasons for the promotion and gives a general description of the employee. This is followed by the manager’s order to increase pay and the drawing up of an additional agreement to the employment contract.

Salary reduction

Payment reduction occurs only in case of serious reasons. Article 74 of the Labor Code of the Russian Federation determines that the terms of an employment contract can be changed due to organizational or technological working conditions. This could also be:

• changes in technology and production technology (for example, the introduction of new equipment, which led to a reduction in the workload of the employee);
• structural reorganization of production (exclusion of any stage of the production process, which also led to a reduction in load);
• other transformations of organizational or technological working conditions that reduce the intensity or complexity of an employee’s work

In this case, the procedure is more complicated. A mandatory step will be to notify the employee within two months of the reduction in wages. This period is necessary for the employee to decide whether to continue his employment relationship with the employer under the new conditions. If the employee does not agree to work under the new conditions, a document is issued terminating the employment contract. If you agree, an additional agreement to the employment contract regarding remuneration.

Rules for drawing up an order and storage periods

The order to change wages, a sample of which you will find below, does not have a unified form, therefore it can be drawn up in any way, indicating the reasons for the changes being made.

We issue an order to change the salary of employees

Let's look at the compilation step by step.

Step 1. The employee’s immediate supervisor prepares a memo addressed to the organization’s management.

Step 2. If management agrees with the promotion, based on the note, the HR department makes changes to the staffing table and prepares a corresponding order. The document indicates the date from which the employee will receive an increased or decreased salary, and the amount of the new one (the description of the notification procedure in case of a decrease in salary is described above).

Step 3. The employee is introduced to the order and signed.

Order to change the wage system, sample

Order storage periods

In accordance with the List of standard management archival documents that are formed in the course of the activities of state bodies, local governments and organizations, indicating storage periods, approved by Order of the Ministry of Culture of Russia dated August 25, 2010 No. 558, orders to change wages are stored for 75 years.

Although the current labor legislation does not contain a direct requirement for the employer to issue any administrative document on an increase or decrease in salary, it is used by some structural units, for example, the accounting department. It should be remembered that it does not replace a written agreement with the employee, which is mandatory and drawn up in the form of an additional agreement to the employment contract.

In what cases does the salary change?

An increase or decrease in wages of public sector employees occurs, as a rule, in connection with indexation, changes in the structure of the employer and are introduced by regulations of the relevant executive authorities.

It can be:

1. Orders of the Government of the Russian Federation (Ministry of Internal Affairs of Russia, Ministry of Health of Russia, etc.)

   Sample order to change salary

2. Resolutions of the executive authorities of the constituent entities of the Federation.
3. Resolutions of Municipal Administrations.
4. Letters and memos from higher authorities of the company.

A wage reduction can be initiated on the basis of Article 74 of the Labor Code of the Russian Federation - only for reasons related to new organizational or technological working conditions. The list of grounds is closed.

The employer is obliged to notify the employee in writing of the upcoming changes, as well as the reasons that necessitated the need for innovation, no later than two months in advance. The size of the increase, its frequency, minimum and maximum wages are set by the relevant government body, local government or employer (however, it cannot be lower than the minimum wage).

Changes in salary and staffing

In most cases, if innovations concern all personnel, and the organization maintains a staffing table (SH), the employer formalizes the changes in the form of a SH. Amendments to it are made in accordance with the order of the head of the organization or a person authorized by him. You will find a sample SR below.

If the changes affect only part of the staff, it is more advisable for the employer to draw up an order to change salaries in free form. To do this, use our sample.

It should be remembered that if the organization has a ShR, a new salary is assigned to the position. Therefore, if a position is occupied by several employees, and only one of them needs to increase their salary, a new position will have to be introduced.

Unified form T-3

Sample order for approval of ShR

Sample order to change salary, unified form

Sample order to change official salary

Basis for change order

The registration process is initiated directly by a memo from the responsible person, an order from the head of the employer, an order from the parent company, orders and resolutions of executive bodies, etc. - depending on the organizational structure and subordination of a particular company, the rules of documentation support. However, the basis for drawing up a personnel document is a written agreement with the employee and only that.

Who draws up the order

All documents that relate to personnel records are usually compiled by personnel officers, employees of the labor and salary department.

Compilation rules

Since the procedure and rules are not regulated by law, it can be drawn up in any form. At the same time, in institutions and organizations of the public sector, the document must contain a link to the main administrative document of the parent company (or central office), the legal basis.

The rules for execution are no different from any other management personnel document, namely: the order must contain all the necessary details - the date of preparation, the date of entry into force, describe in detail the circle of persons to whom it applies, have the necessary visas and approvals.

An employee’s immediate supervisor asks for an increase in salary. He draws up a memo. As for reducing the official salary, the desire of the line manager is not taken into account. The salary amount can be reduced only for reasons related to changes in organizational or technological working conditions (Article 74 of the Labor Code of the Russian Federation). These could be changes in equipment and production technology, improvement of jobs based on their certification, structural reorganization of production. The main thing is that the employee’s position does not worsen in comparison with the terms of the collective agreement or agreement. Otherwise, if the employee goes to court, the change in salary will be declared illegal.

Based on the memo, an order is being prepared to amend the staffing table, which notes how the salary changes: increases or decreases.

Speaking about increasing and decreasing an employee’s official salary, we must not forget that the terms of remuneration (including official salary) are mandatory conditions of the employment contract (Article 57 of the Labor Code of the Russian Federation). If a mandatory term of the contract needs to be changed, the employee and employer must enter into an additional agreement in writing.

The process of salary reduction should be examined in more detail. The employee should be notified in writing of an upcoming unilateral change to a mandatory condition of the employment contract no later than two months in advance (Article 74 of the Labor Code of the Russian Federation). This is the general rule. There are two exceptions to this. For an individual employer, the threshold is set at 14 calendar days (Article 306 of the Labor Code of the Russian Federation).

Tip 1: How to draw up an order to change the official salary

A religious organization is given 7 calendar days to do this (Article 344 of the Labor Code of the Russian Federation).

The employee is given a notice, which he receives against signature. If an employee does not agree to work under the new conditions, the employer is obliged to offer him another job in writing. This can be either a vacant position or work corresponding to the employee’s qualifications, or a vacant lower position or lower-paid work that the employee can perform taking into account his state of health (Article 74 of the Labor Code of the Russian Federation). To do this, the employee is given a list of suitable vacancies (indicating the amounts of official salaries) against signature.

So, an additional agreement to the employment contract on changing the official salary was signed. Next, you need to prepare an order. The difficulty is that there is no unified form for such a case. Therefore, the order is drawn up in free form. This order completes the process of changing the employee’s official salary. Next, the personnel officer familiarizes the employee with the order, gives a copy of it to the accounting department to calculate wages, files the necessary documents in his personal file, etc.

How to apply for a salary increase

An increase in wages for public sector employees is necessarily accompanied by the issuance of an order. The law obliges the employer to release it for the following reasons:

• increasing the minimum wage (Art.
• changes in working conditions (Articles 74, 146 of the Labor Code of the Russian Federation);
• indexation (Article 134 of the Labor Code of the Russian Federation);
• transfer of an employee to another job with an increase in salary (Articles 72.1 and 72.2 of the Labor Code of the Russian Federation).

Since 2013, unified requirements for personnel documentation have been abolished, so it is possible to issue acts of salary increases in any form or based on a template developed in the organization itself.

How to issue an order to change the salary: 9 rules

It is only important to comply with the norms of office work regarding the structure of the document and the rules of the Russian language.

What is the difference between salary and salary?

These terms are close in meaning, but not identical. Both relate to the economic component of the worker's work. But there are fundamental differences between them.

Salary is the basic part of the salary, not subject to change, which is prescribed in the employment contract or annex to it. Salary is a system of accruals of various types, including:

1. Salary.
2. Allowances for hazardous production.
3. Percentage of sales.
4. Awards.
5. Bonuses.

Insurance payments for the employee to extra-budgetary funds are deducted from wages. If its size increases, as a rule, all its structural elements increase simultaneously.

What is the difference between a salary increase and indexation?

The decision to increase remuneration is made by the head of the budget organization. It can refer to one employee or to a specific group.

Indexation, in accordance with the legislation of the Russian Federation, is a mandatory measure. Every employer must carry it out. During indexation, the salary portion of wages is increased for all employees without exception. The purpose of this procedure is to increase the income and purchasing power of workers. Due to rising inflation, the latter regularly falls.

How often and for what reasons can you increase your salary?

The employer independently decides which employees deserve a salary increase. Typically, selection criteria are associated with exceeding production standards, good sales results, and exceeding plans. The frequency of payments and specific amounts of remuneration are also determined by the head of the organization. They can be very different, depending on the current financial situation of the enterprise.

Who writes the order to increase wages?

Compilation is usually entrusted to the employee who prepares administrative papers. Typically this is:

• HR/HR department employee;
• secretary/office manager;
• legal advisor

Whoever draws up the document must be signed by the director of the organization. Without a signature, the paper will not have legal force.

Basis for the order

The basis may be a memo from the head of a structural unit.

In addition, the document must have a justification, that is, reasons (for example, high labor productivity, extensive work experience for the enterprise, exceeding the norm).

Registration procedure

Such a document can be drawn up in any form. If the organization has adopted an internal template, it is better to use it.

The paper must include a header containing the name of the organization, the title of the document, its number, place and date of preparation.

The requirements for the main part are more extensive; it must indicate:

• justification of the document;
• the essence of the order (to whom it is intended, by what amount the salary is increased);
• order the accountant to recalculate wages and familiarize employees with the decision;
• link to the basis for the order (memo, etc.).

There are no special requirements for the appearance of the paper, nor for its shape. It is allowed to write an order both on the company’s letterhead and on a blank sheet of paper. You can type the text on your computer or write it by hand. The only requirement is the presence of a “live” signature of the manager and all persons responsible for the execution of the order.

It is not necessary to certify the paper with a seal, unless otherwise specified in the organization’s regulations.

Sample order for salary increase

Sample order for a salary increase for all employees

How long and how to store

The order should be stored in a separate folder with other administrative papers. The storage period is established by the legislation of the Russian Federation and may be regulated by local regulations. As a rule, in budgetary organizations this period is at least five years. The documents are then disposed of.

An order to change the salary is a local administrative act of the employer, which is the basis for increasing or decreasing the salaries of employees. In the absence of such a document, the adjustment of the employee’s salary amount is not considered to be completed in accordance with the requirements of the law.

Methods for adjusting salaries

Let us recall that the components of wages are:

• tariff rate, salary;
• basic salary, basic salary rate.

Salary changes can occur in various ways.

1. The first option is to adjust the above elements.
2. The second possible option is the appointment or increase of compensation payments.
3. The third is the same actions regarding incentive payments (bonuses, incentives).

The amount of labor costs associated with document flow depends on the choice of the method of change, as well as the number of employees to whom it concerns (all or part).

How to apply for a salary increase

The most common option is to increase cash income. As a rule, it is associated with special merits, high productivity, and the need for additional motivation of the employee. Let's consider options for promotion.

For all employees

This development of events is associated with the adjustment of the salaries of all employees by the same percentage. This is possible during indexing. obliges the employer to increase the amount of income due to rising inflation.

The employer determines the indexation algorithm in a collective agreement or local administrative act. Labor legislation does not establish the frequency and size of such changes, so the organization determines their frequency and size independently. As a rule, rates (salaries) increase by a set factor.

The manager's action algorithm when indexing is necessary for all employees is as follows:

1. Establish the procedure in the collective agreement (if there is no agreement, approve it in the wage regulations).
2. Issue an order to index wages with reference to the document in accordance with which it is carried out.
3. Make appropriate changes to the staffing table.
4. Conclude with employees additional agreements to employment contracts on changing payment terms (a sample is given at the end of the article).

Sample order to change salary

For individual employees

An individual increase in an employee’s income most often occurs on the recommendation of the immediate superior.

The algorithm is as follows:

1. The immediate supervisor issues a submission to the employer justifying the need for a salary increase and asking them to consider this possibility.
2. The employer endorses and approves the submission.
3. The employer issues an order adjusting the staffing table.
4. The employer issues personal orders for employees (or one document relating to all those who have had changes).
5. The employer draws up and signs an additional agreement to the employment contract with the employee.

The last two documents must agree on their effective dates.

How to apply for a salary reduction

Salary reduction may occur in accordance with Art. 74 Labor Code of the Russian Federation due to reasons related to new conditions in the organization or work technology. At the same time, according to Art. 72 Labor Code of the Russian Federation, a reduction is possible in the event of a revision of the employment agreement as a result of negotiations between the parties.

The main reasons may be:

• decrease in the organization's income;
• demoting an employee;
• reorganization.

The employer does not have the right to reduce the amount on his own initiative.

If the employee doesn't mind

The employer must ( Art. 74 Labor Code of the Russian Federation):

1. Issue an order on a new procedure for calculating wages and making adjustments to the staffing table.
2. Send each employee notification of the salary change and its reasons at least two months in advance (the employer is a religious organization - at least seven calendar days in advance ( Art. 344 Labor Code of the Russian Federation), individual - no less than two weeks (14 days) ( Art. 306 Labor Code of the Russian Federation)).
3. Make sure that the employee agrees to work in the new conditions.
4. Execute in writing with the employee an additional agreement to the employment contract on salary changes.

If the employee is against

1. Offer the employee in writing another available job (both vacant according to qualifications, and vacant at a lower level or with lower pay). Condition is the ability for a person to perform similar functionality given his state of health. All eligible vacancies available in the area must be offered. He must offer work in other territories if this is established by the collective agreement, agreements, or employment contract.
2. If there is no suitable job or refusal of the proposed options, at the end of the employee’s notice period, issue a dismissal order under clause 7, part 1 Art. 77 Labor Code of the Russian Federation.

How to create an order

There is no single template for drawing up an administrative document, so it should be formed according to generally accepted rules. These include:

• name of the institution;
• date of document generation;
• the text itself (indicate the full name and position of the employee, the new salary, the date of the new calculation);
• employees responsible for execution.

The document can be drawn up either on the institution’s letterhead or on a regular A4 sheet. There is no need to certify with a seal. It should include a list of employees by name and specific increases.

The order is approved by the manager. The persons mentioned in it (both those responsible for execution and the employee himself) are familiarized with the document in writing.