A good reference for an employee from the place of work. Example of a positive reference from the place of work

An employee profile is an officially issued document that evaluates the professional and personal qualities of an employee and describes the employee’s career path and social activities. The characteristics can be compiled at the request of the employee himself or at the request of external sources. So, how to correctly write a reference for an employee?

Types of production characteristics

Despite the fact that the employee reference is a document drawn up on a form, has its own serial number and must be certified by a seal, there are no strict requirements for its preparation in the regulatory legal acts.

The only guideline when writing characteristics is GOST R 6.30-2003, where the general rules for preparing and filling out working documentation are prescribed.

Employee characteristics form.

3. Data on the employee’s work activity and career:

start date of work at the enterprise; terms of work in other organizations may also be indicated;
brief information about your career - when, where and to what positions you were transferred;
obtaining additional education, advanced training, independently completed work, key projects;
characteristics of the results of labor activity are the most significant results.

What is primary documentation in accounting, how to properly maintain and store it, you can read

4. Are there penalties and rewards?- in the paragraph you should write all the employee’s achievements (receiving diplomas, achieving titles, the employee’s own developments, and so on).

5. Assessing the personal and professional qualities of an employee.

This paragraph lists psychological and communication skills, the level of his knowledge, and professionalism in a certain field.

7. The characteristics are certified by signatures management team (the signature of one director or head of a division or department is sufficient) and the head of the personnel service.

8. Document issue date is placed at the bottom left, signatures are certified by a seal.

9. One copy of the characteristics is transferred to the employee or third parties(if authorized in writing by the employee), and the second (copy) remains in the organization.

Sample characteristics for an employee:

The employee profile must contain exclusively reliable information, and the assessment of his personal, professional and other qualities must be objective and impartial.

You can find out how to write a character reference correctly and what types of letters of recommendation there are in the following video:

During his life, a person faces various assessment situations. Most often, his personality is subject to comprehensive study in cases of hiring, dismissal, transfer, admission to educational institutions, etc. In such cases, a characteristic is drawn up - a description of the person’s business and personal qualities. How to draw up samples and examples of such documents correctly - in the article.

Structural elements characteristics

In order to have a general idea of how a job report is compiled, a sample of it should be on the desk of every HR representative or manager. The main data described by the job description are:

work successes, professional knowledge and skills, incentives or penalties;
social characteristics of a person;
business and moral qualities of the employee.

In general, you can use a general structure, which should correspond to the characteristics of the employee from the place of work. The sample (or diagram) looks like this:

name of the organization, date of preparation, outgoing document number (if the description is not drawn up on letterhead);
FULL NAME. employee, date of birth, position;
education and stages of the employee’s professional activity;
all kinds of rewards, punishments;
qualifications, suitability for the position;
personal qualities of the employee;
the goal or direction where the characterization is being prepared;
signature of the person responsible for drawing up the profile and the manager, round seal.

It must be remembered that there are several potential structures that may request characteristics from the place of work. It is better to prepare forms and samples of such a document in several versions, depending on the intended request - for law enforcement agencies, for an educational institution, for banking structures, for dismissal, etc.

Employee qualification level

The qualifications of the employee and the assessment of his professional suitability should be described in the characterization document:

all levels of education (indicating the specialty and period of study);
training;
self-education, participation in trainings, educational programs;
publications and participation in scientific conferences;
promotions and functional responsibilities;
introducing new things into the workplace.

Business qualities

Business qualities are personality characteristics that help to successfully cope with work. They also need to be taken into account when compiling a character reference for an employee from the place of work. A sample document may include the following items:

responsibility;
punctuality;
initiative;
interest;
result orientation;
determination;
willingness to take risks;
desire to improve your skills;
organizational skills;
level of self-organization;
motivation.

Social data about the employee

Social information is data that is not directly related to the work process, but in one way or another can influence the performance of work functions by a person. For example, a woman’s presence of children may affect her periodic absence due to illness, the length of vacation, or social benefits. Depending on the purpose, such data is often included in the compilation of job descriptions.

The sample in such cases should include data on the employee’s possible disability and related contraindications, marital status and the presence of minor children, the presence of disabled close relatives and guardianship over them, financial situation and the availability of additional jobs, etc.

Psychological characteristics of the employee

You can include individual psychological data about the employee in the sample and example of writing a job description. This will allow you to get a more complete picture of the person. Such data includes:

value orientations and moral qualities;
leadership skills;
features of thinking;
neuropsychic regulation (balance, resistance to external stimuli, endurance or stress resistance);
the nature of communication with people (communication skills, tactfulness, friendliness, ability to work in a team);
way of acting in conflict situations.

Characteristics from the place of work: examples and sample

Such a sample, in addition to standard data, should indicate the following facts:

educational influence of the teacher on the younger generation, the use of innovative methods in work;
the educational successes of the students entrusted to him, which show the effectiveness of the teacher’s work;
psychological characteristics of a person that influence the development of his students;
the ability to find contact with parents and convince;
the presence of pronounced organizational skills, a creative approach to work;
extracurricular activities;
ability to work with documentation;
transfer of teaching experience;
own example for the younger generation.

These data will help to understand how humane the teacher is in relation to children, modern in his teaching activities, and whether he can be entrusted with the management of the educational process as a whole.

A character reference for an employee from the place of work is a document that contains personal information about the employee, indicating his personal and professional qualities. We'll tell you what to include when compiling a specification, why it is needed and how to compose it.

Why and when is a characteristic needed?

A reference from the place of work is required for an employee of a budgetary organization both for internal use: for promotion or promotion, and for external use, for example, to provide to the guardianship authorities, judicial or executive authorities, or the police. In the second option, a reference from the place of work is provided at the request of the employee himself. We have prepared an example of characteristics from the place of work for different employees:

General writing rules

To correctly write a reference, let’s look at a sample of how to write a reference for an employee. Using his example, we will understand what important rules should be followed.

The document is drawn up on company letterhead. Conventionally, the text of the characteristics is divided into three parts:

header;
main;
final.

The header part of the characteristics consists of the name of the organization, full name. employee, his position, date of document preparation (day, month, year).

The main part of the profile consists of the employee’s data: his full name, date of birth, level of education, position held, length of service in the organization as of the date of compilation. The main part also reflects the results of his professional activities: main achievements, awards, incentives, assessment of business skills, level of performance of labor discipline at the place of work.

The personal qualities of an employee reflect only those that are related to the level of his professionalism.

In the final part, the phrase “issued at the place of request” is written, the signature of the responsible person and the seal of the organization are affixed.

When compiling a sample reference for an employee from the place of work, it is impossible to evaluate in the reference those personal qualities of the employee that do not relate to his professional activities: religious beliefs, nationality, political views, way of life.

Sample universal characteristics for an employee

CHARACTERISTIC

Issued to carpenter Oleg Olegovich Olegov, born in 1968. Olegov O.O. is an employee of the Allur Youth Sports School from May 2015 to the present.

He has extensive work experience and extensive practical knowledge in his specialty and can provide valuable advice. Constantly monitors best practices in his field of activity, strives to implement them in his work and achieves great success in this regard. Twice he proposed rationalization improvements in the stalls and implemented these proposals himself. One of them helped improve the safety of forage in winter.

He constantly achieves high results in his work and inspires his colleagues with his example. In his work he shows very high intensity and the ability to work for two. Doesn't make mistakes.

Punctual and organized, even pedantic. Makes full use of the working day, knows how to correctly distribute time and energy to complete the assigned work. He uses materials and tools rationally, carefully monitors the serviceability of the equipment entrusted to him, and always leaves himself in perfect order.

Colleagues speak of O. O. Olegov as a reliable and professional worker, a responsive and pleasant person to talk to.

Director of Youth and Youth Sports School "Allur"

Ivanov I.I.

Encouragement or promotion

If an employee has achieved success in his activities and is entitled to encouragement or wants to be promoted, then a ready-made reference from the place of work, as an internal document of the company, should reflect those business and personal qualities of the employee that helped him in this and will help him in the future. It is also advisable to mention in the description the employee’s work achievements (successful career path, awards, incentives).

Sample characteristics for rewarding an employee

State budgetary educational institution for additional education of children

Specialized children's and youth sports school of Olympic reserve "Allur"

TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation

Address: Moscow, 3rd Budget passage, 1

CHARACTERISTIC

Horse riding teacher Petrov Petr Petrovich, born in 1985, has been an employee of the Allur Youth and Youth Sports School from 2014 to the present. During his work Petrov P.P. proved himself to be a competent, conscientious specialist. A high level of culture and education makes Petrova P.P. a valuable employee who managed to earn respect not only from students, but also from work colleagues. Petrov P.P. Constantly improves his skills and has several awards.

Three students of Petrov P.P. became winners of international competitions last year.

Petrov P.P. deserves to be awarded a certificate of honor with this fact included in the work book and personal file.

Director of Youth and Youth Sports School "Allur"

Ivanov I.I.

For new employment

When hiring a new employee, employers often want to get feedback on the new employee from their previous employer. This is widespread in budget organizations. In this case, the requirements for the characteristics are somewhat different. In the sample, mention all the main qualities of the employee: personal and business qualities, professional skills, participation in social or labor activities of the organization. Finish the description with a recommendation to hire the person if the managers from the previous place of work were satisfied with the cooperation.

State budgetary educational institution for additional education of children

Specialized children's and youth sports school of Olympic reserve "Allur"

TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation

Address: Moscow, 3rd Budget passage, 1

CHARACTERISTIC

Issued to accountant T.A. Sokolova. Born in 1970. Sokolova T.A. was an employee of the Allur Youth Sports School from May 2015 to April 12, 2020.

Sokolova T.A. is a disciplined, careful, proactive worker, capable of taking responsibility in making decisions within her competence.

This year Sokolova T.A. managed to optimize the enterprise's accounting system. As a result, the time required to prepare quarterly reports was reduced by 10%.

Based on the results of the audit, Sokolova T.A. maintains company records in full accordance with the law.

Friendly and sociable Sokolova T.A. is respected by the team. I left the organization for family reasons, which was a loss for the entire team.

Director of Youth and Youth Sports School "Allur"

Ivanov I.I.

To court

An employment reference for the court is one of the most difficult documents, because it must contain complete information about the employee and should not raise questions. Check that the specifications include:

full name, not just initials;
passport details;
Date of Birth;
residential address;
Family status;
number of children and their ages;
education;
belonging to military service.

It is worth talking about the employee’s job responsibilities, relationships with colleagues, describe personal and business qualities, and work achievements, if any. Mention should be made of the presence or absence of violations of labor discipline and disciplinary sanctions.

Sample characteristics for an employee for the court

State budgetary educational institution for additional education of children

Specialized children's and youth sports school of Olympic reserve "Allur"

TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation

Address: Moscow, 3rd Budget passage, 1

CHARACTERISTIC

Working as a 3rd class driver at the Allur Youth Sports School, Simon Simonovich Simonov proved himself to be a responsible worker, professionally performing his duties and showing initiative. Simonov S.S. drives a car without violating traffic rules. Timely identifies and corrects all technical faults. Systematically works to improve his professional level. Strictly complies with business ethics standards. He takes criticism addressed to him adequately and works effectively on his shortcomings.

Last month Simonov S.S. vehicle malfunctions were noticed twice and corrected in a timely manner.

Simonov S.S. worthy of being assigned 2nd class.

The characterization was drawn up for presentation in court.

Director of Youth and Youth Sports School "Allur"

Ivanov I.I.

Negative characteristic

Such a review is compiled according to exactly the same rules as a positive one. The main requirement here is to present the information specifically and truthfully. It is necessary to mention not only the employee’s shortcomings and violations that he committed, but also what measures were taken.

Example of a negative characteristic

State budgetary educational institution for additional education of children

Specialized children's and youth sports school of Olympic reserve "Allur"

TIN 12345678987, KPP 123456789, account number 12345678987654321234, BIC 123456789 in PJSC Sberbank of the Russian Federation

Address: Moscow, 3rd Budget passage, 1

CHARACTERISTIC

Fedor Fedorovich Fedorov, born in 1985, has been an employee of the Allur Youth Sports School since 2014. He worked as a stable boy.

Despite some positive character traits and external activity, Fedorova F.F. can be characterized as an employee with low professional potential. He often failed to cope with his immediate responsibilities. Without constant monitoring, he did not monitor the quality of forage storage, the availability of drinking water for horses, or the condition of the animals. The school lost one of the horses because Fedorov F.F. did not pay attention to the first symptoms of the disease.

He did not participate in the social life of the school, had no friends among his colleagues, and, moreover, several times entered into serious conflicts.

He committed violations of his job description, neglected internal labor regulations, and did not strive to improve his professional level. He did not tolerate criticism directed at himself; he reacted unrestrainedly and aggressively to comments.

He was repeatedly subjected to disciplinary action and was deprived of bonuses several times.

Was dismissed at the initiative of the employer (caused serious harm to the health of horses).

The specification has been compiled for presentation at the place of request.

Director of Youth and Youth Sports School "Allur"

Ivanov I.I.

If the employee does not agree with the description

A positive reference from your place of work will most likely not raise any questions. But there are cases when the characteristic is negative, and the employee does not agree with it, because he considers the specified facts to be unfounded. Then he should submit a written complaint to the employer, pointing out those facts that are unreliable and confirming their unreliability.

Ask questions and we will supplement the article with answers and explanations!

A production characteristic is a document issued by an enterprise at the request of an employee. The production characteristics for an employee, a sample of which you will find with us, can be intended for different purposes. It is compiled only at the request of the employee in accordance with certain requirements and standards.

It may be necessary to write a reference for an employee for different cases, and its type depends on this. There are such options:

To pass a medical commission or social examination. This form allows you to determine the degree of disability and determine the disability group. There is a special standard form for such a document. If the enterprise has a medical unit or a nurse on staff, then she takes part in filling out this document. Must be certified by the signature of the manager.
Characteristics from the place of work. This is also an official document, its form is arbitrary, but in compliance with the business style of writing. This includes data regarding official and social activities, and provides an assessment of business and personal qualities.
Often such forms are issued for a student who has completed an internship at an enterprise. It is compiled by the head of the company or the practice itself.

An example of such characteristics can be downloaded below.

There are also other cases when the considered one may be needed, which are presented below. Namely:

When applying for a visa.
For employment in another company. Of course, it makes sense to ask for it from your previous place of work only if you quit amicably, without scandals.
If rewards or disciplinary punishment are applied to the employee. That is, a characteristic is needed for awarding a diploma of honor and at.

General writing rules

Each case of drawing up a document has its own characteristics, and before writing a description, you should find out about them. But in addition, there are general requirements that apply to anyone, regardless of type:

Compiled from a third party.
Filled out by hand on A4 sheet, in some cases on a special form. It is allowed to enter information on a printed form.
Can be written in both past and present tense. So, when asked to write a reference for a former employer, it will be written in the past tense. To the present, for the purpose of medical examination - in the present time.
Signed by the head of the company or the head of the human resources department, depending on the structure of the company.

Full name, date and place of birth, military service (if any), education, awards, incentives of the employee for whom it is being compiled.
Work activity data. Here you should enter when you started working and when you left (for a former employee). During your work, what career achievements were you able to achieve? Have you taken advanced training courses? Merits to the company, awards, penalties must be indicated - if all this took place.
Personality characteristics - here it is extremely clear and detailed, but without exaggeration, personal qualities should be revealed.

Important! A sample reference from a place of work in the police is compiled according to the same algorithm, there are no special differences. An example of it can be downloaded below.

The production specification is drawn up in two copies, one of them is given to the employee, the second remains in the company archive.

Characteristics for ITU or VTEK

The most common cases of requesting such characteristics are to confirm disability or determine its group. These types of characteristics are united by the need to compile them on forms of a certain sample, if one is approved by the enterprise.

Note! If a standardized form is not used, then it can be created on a standard A4 sheet in any form - the main thing is to clearly define the degree of disability/disability.

Content requirements

An example of a specification is below, but it is also worth knowing what data must be provided, including:

The name of the company issuing the document, in abbreviated and full form. The organizational and legal form, as well as the actual legal address, must be indicated.
Employee details: full name, structural unit where he works, position according to, qualifications, specialty and length of service.
The nature of the work is machine or manual. If there are business trips, then their duration and frequency.
Working conditions - duration of the work shift, breaks over the past year, vacations.
If there are easier working conditions, then data about them is also entered.
Opportunity for employment without and with a rate reduction.
If previous work activity was associated with increased risk and difficult conditions, then this should also be indicated. In this case, indicate employers and periods of work.
Additional information as needed.

Conclusion

There are numerous examples of production characteristics and samples of completion, so there will certainly not be any difficulties in drawing up this form for an employee.