Bank card of the organization. The procedure for filling out a card with sample signatures and a seal imprint

Any legal entity, its branches and separate structures, and persons engaged in private practice permitted by law are required to have a bank account. It is necessary for carrying out business activities, paying taxes and fees to various funds, paying wages, and making payments to suppliers and contractors. To open it, you need to provide a package of documents, which includes a card with sample signatures and a seal impression. Document number 0401026 according to the all-Russian classifier and is mandatory for all banking institutions and its clients. Making changes or additions to the established form is prohibited. It is only possible to increase the number of lines in some paragraphs of the document (number of checks issued, in the name of the owner, etc.). The procedure for submitting and rules for filling out the form are set out in the instructions of the Bank of Russia. The same document is drawn up when opening by legal entities.

Established internal regulations of commercial financial institutions and rules for working with clients may require notarization, but in many banks a card with sample signatures and a seal can be certified in the presence of a bank employee and employees of the enterprise authorized to work with the organization's financial assets and their distribution. Its actual registration is mandatory in any case. If you use Internet banking or client-bank systems, it will confirm your electronic signatures.

If the enterprise is a structural unit, then in the column where the name of the account holder is indicated, the name of the main legal entity is first written, and through the separating mark of the branch, in accordance with the statutory documents on formation. In such cases, with sample signatures, it is certified by a higher organization.

A prerequisite when filling out the form is to use black printing, writing, machine printing or writing by hand. not allowed. If you already have a bank account and there have been no changes in the list of authorized persons - fund distributors, you may not need an additional card with sample signatures and a seal imprint, this depends on the rules of the financial institution.

The card is considered valid until the end of the banking service agreement. In case of a change in the legal form of the enterprise, a change in the names of authorized persons, their composition, or at least one signature recorded in the document, another bank card with samples of signatures and seals, with the changes made, is required, and additional documents must be submitted that prove the fact of the changes made . Otherwise, the funds will be blocked until the bank receives properly executed papers.

If an employee of an enterprise authorized to work with a financial institution is temporarily absent, then an additional card is produced with sample signatures and a seal imprint, where the bank employee is marked “Temporary”.

When opening an account, you should not think that bank employees are making unreasonably high demands on you. They do their job, and you get the opportunity to get advice from a competent person in terms of the correct legal execution of all statutory documents.

A bank card with sample signatures is one of the mandatory documents required by the bank together with the opening of a bank account or deposit account. In essence, it is a paper containing samples of signatures either of officials of a certain legal entity, or the signature of an individual entrepreneur. The general procedure, as well as the conditions for the registration and use by clients of such a bank card with signatures, are set out in detail in the special Instructions of the Central Bank of the Russian Federation.

Procedure, conditions for registration and use of bank cards by clients

This document is drawn up to conduct financial transactions with assets that are placed in the accounts of both legal entities and individual entrepreneurs. To issue a card, use the prescribed form. Fill it out according to the model, again provided for by the Instructions of the Central Bank of the Russian Federation. It is important when preparing this document to strictly follow the rules established by the Central Bank for filling out the fields. You can view a sample form, the approved form of this document with sample signatures, on our resource in the “Samples of Documents” subsection.

Hello, Mikhail!

Instruction of the Bank of Russia dated May 30, 2014 N 153-I (as amended on November 14, 2016) “On opening and closing bank accounts, deposit accounts, deposit accounts” (Registered with the Ministry of Justice of Russia on June 19, 2014 N 32813)

Chapter 7. Card with sample signatures and seal impressions

7.1. The card is presented by the client to the bank in the cases provided for in these Instructions, along with other documents necessary for opening an account.
The card can be issued in form N 0401026 according to OKUD (All-Russian Classifier of Management Documentation OK 011-93), given in Appendix 1 to this Instruction, or in the form established by banking rules and containing information to be included in the card in accordance with Appendix 1 to of this Instruction.
7.2. The card is filled out using a typewriter or electronic computer in black font or with a pen with black, blue or purple paste (ink). The use of a facsimile signature to fill out the fields of the card is not allowed.
7.3. The bank produces the number of copies of the card required for use in work. The use of card copies obtained using duplicating equipment is permitted provided that the copying is made without distortion.
Copies of the card made on paper must be certified by the signature of the bank's chief accountant (his deputy) or a bank employee authorized by the bank's administrative act to issue the card in accordance with clause 7.10 of these Instructions (hereinafter referred to as the authorized person).
Instead of copies, it is possible to use several copies of cards provided by the client.
When the bank services several client accounts and provided that the list of persons authorized to sign is identical, the bank has the right not to require the issuance of a card for each account in the cases and in the manner provided for in the banking rules.
In cases and in the manner provided for in banking rules, the bank is allowed to use a copy of the card obtained using scanning devices, certified by an analogue of the handwritten signature of the bank’s chief accountant (his deputy) or an authorized person. In this case, it must be possible to reproduce, without distortion, a copy of the card obtained using scanning devices on paper.
7.4. Card forms are prepared by clients and the bank independently.
An arbitrary number of lines is allowed in the fields “Client (Account Owner)”, “Cash checks issued”, “Other notes”, “Last name, first name, patronymic” and “Signature sample”, taking into account the number of persons authorized to sign, as well as in the field “Account N” in the case provided for in paragraph 7.3 of these Instructions.
When making a card, it is allowed to indicate interlinearly the translation of the fields of the card in the languages ​​of the peoples of the Russian Federation, as well as in foreign languages.
The “Sample of seal impression” field should provide for the possibility of affixing a seal impression without going beyond the boundaries of this field.
7.5. The card indicates the person(s) vested with the right to sign.

The right to sign belongs to the client - an individual, an individual entrepreneur, an individual engaged in private practice in accordance with the legislation of the Russian Federation.
The right to sign may belong to individuals on the basis of an appropriate power of attorney issued in cases and in the manner established by the legislation of the Russian Federation, an individual, an individual entrepreneur, an individual engaged in private practice in accordance with the procedure established by the legislation of the Russian Federation.
The paragraph is no longer valid. - Directive of the Bank of Russia dated November 14, 2016 N 4189-U.

The right to sign belongs to the sole executive body of the client - a legal entity (sole executive body), as well as other employees (workers) vested with the right to sign by the client - a legal entity, including on the basis of an administrative act, a power of attorney.
The right to sign may belong only to employees (employees) of the client - a legal entity, with the exception of cases established by paragraphs nine to eleven of this paragraph.
The head of a separate division of a client - a legal entity, if he has the appropriate powers, has the right, by his administrative act or on the basis of a power of attorney, to grant the right of signature to employees (employees) of this separate division.
The management of funds located in the accounts of a credit organization opened with the Bank of Russia, in accordance with Article 11.1 of the Federal Law “On Banks and Banking Activities,” can only be entrusted to persons approved in accordance with the procedure established by parts six to eight of this article.
The right to sign may be transferred to a clearing organization, a payment system operator, a central payment clearing counterparty, a manager or management organization, a bankruptcy trustee, or persons providing accounting services.
If a management organization performing the functions of a sole executive body grants its employees (employees) or the employees (employees) of a client - a legal entity the right to sign on behalf of the client - a legal entity, such a right can be granted on the basis of an administrative act of the management organization or a power of attorney.
The sole executive body of the management organization may act as a person authorized to sign.
The card submitted by the client - a legal entity, indicates at least two handwritten signatures necessary for signing documents containing the client's order, unless a different number of signatures is determined by an agreement between the bank and the client - a legal entity.
Possible combinations of handwritten signatures of persons authorized to sign, necessary for signing documents containing the client’s order, are determined by agreement between the bank and the client.
7.6. The sole executive body of a client - a legal entity, an individual entrepreneur, may not be indicated on the card as a person authorized to sign, provided that other persons have the right to sign.
7.7. To issue a card, only documents confirming the status of the persons indicated on the card are submitted to the embassy or consulate. If an international treaty ratified in accordance with the procedure established by the legislation of the Russian Federation provides for the right of an embassy or consulate official to certify the authenticity of signatures of employees of the relevant embassy or consulate, then the bank accepts a card in which the authenticity of the signatures of these employees is certified by the specified official.
7.8. The sample of the seal imprinted by the client on the card must correspond to the seal that the client has.
The temporary administration for managing a credit organization has the right to affix a seal made in accordance with the legislation of the Russian Federation, which determines the procedure for the activities of the temporary administration for managing a credit organization.
(as amended by Bank of Russia Directive No. 4189-U dated November 14, 2016)

The bankruptcy trustee (liquidator), external manager has the right to affix the seal used by him in the implementation of bankruptcy proceedings (liquidation), external management.
(as amended by Bank of Russia Directive No. 4189-U dated November 14, 2016)

7.9. The authenticity of handwritten signatures of persons authorized to sign may be certified by a notary. The bank accepts a card in which the authenticity of the signatures of all persons authorized to sign is certified by one notary.
7.10. The card can be issued without notarization of the authenticity of signatures in the presence of an authorized person in the following order.
7.10.1. The authorized person establishes the identities of the persons indicated on the card on the basis of the submitted identification documents.
7.10.2. The authorized person establishes the powers of the persons indicated in the card based on the study of the client’s constituent documents, as well as documents conferring the corresponding powers on the person.
7.10.3. The persons indicated on the card, in the presence of an authorized person, affix their handwritten signatures in the appropriate field of the card. Blank lines are marked with dashes.
7.10.4. The authorized person, in confirmation of the signatures of the persons indicated on the card in his presence, fills out the field “Place for a certification inscription attesting the authenticity of signatures” on the card in the bank premises in the manner established by clause 2.9 of Appendix 2 to these Instructions.
7.11. The card is valid until the agreement of the bank account, deposit account, deposit account is terminated, or until it is replaced with a new card.
In case of replacement or addition of at least one signature and (or) replacement (loss) or termination of use of the seal, the imprint of which is affixed to the card, change of the surname, name, patronymic of the person indicated in the card, in cases of change of the name, legal form of the client - legal entity or in the event of early termination (suspension) of the powers of the client’s management bodies in accordance with the legislation of the Russian Federation, the client submits a new card.
(as amended by Bank of Russia Directive No. 4189-U dated November 14, 2016)

Submission of a new card to the bank must be accompanied by the simultaneous submission of documents confirming the authority of the persons indicated on the card to dispose of funds in the account, as well as documents identifying the person(s) authorized to sign. The bank does not have the right to accept a new card without submitting the specified documents, except in cases where the specified documents were submitted to the bank earlier and the bank already has them.
7.12. The Bank has the right, upon a written application from the client, to make changes to the fields “Location (place of residence)”, “tel. N" cards.
The bank has the right to independently make changes to the fields “Bank”, “Bank mark”, “Account N”, “Term of office”, “Cash checks issued” of the card.
Cases when it is allowed to make changes to the fields “Location (place of residence)”, “tel. N”, “Bank”, “Bank mark”, “Account N”, “Term of office”, “Cash checks issued” cards are determined by the bank in the banking rules.
The Bank has the right to make corrections to the fields of the card, issued in the manner established by clause 7.10 of these Instructions, when filling out errors were made.
The procedure for making changes and corrections to the fields of the card is determined by the bank independently in the banking rules. When making changes and corrections, the text is crossed out with a thin line so that what has been crossed out can be read.
7.13. If the right to sign is granted temporarily to persons not indicated on the card, as well as in the case of temporary use of an additional seal, temporary cards issued in the manner prescribed by these Instructions are provided with the card. In this case, the “Temporary” mark is placed in the upper right corner on the front side of the card.
7.14. The front and back sides of the card are filled out in the manner prescribed by Appendix 2 to these Instructions.
7.15. For an escrow account, the right to sign can be transferred to the beneficiary of the escrow account on the basis of an escrow account agreement or another agreement under which the bank is the escrow agent. In this case, a card is presented to the bank, for the purpose of issuing which the beneficiary of the escrow account is considered as a client of the bank.

All operations with a current account from the moment of its opening, maintenance and closure are carried out by the responsible person, as a rule, he is the director. In this case, all signatures of authorized representatives are checked against a card with sample signatures and seal imprints. The form of the card is the same for all credit institutions and approved by Bank of Russia Instruction No. 28-I dated September 14, 2006, in Appendix No. 1, its OKUD number is 0401026.

Sample of filling out a card with sample signatures

In addition, provided that persons authorized to sign documents at the bank and one operator maintains several accounts with the client at the same time, then in the sample signature card column “Bank account number” can also have the required number of lines.

The card with sample signatures can be filled out either by hand (with a ballpoint pen) or using computer technology, and you must use only a purple, black or blue pen. Sample signatures can only be affixed by the person responsible; the use of facsimiles in this case is not allowed.

The bank may request a sample signature card either in one copy or in several, depending on their internal requirements. Some banks require all cards in the form of originals, while others themselves can make the number of copies they need from the original.

The right of first signature of documents, as a rule, belongs to the director of the organization or a third party who is authorized to maintain accounting records on the basis of administrative documents. Most often, signatures are placed on when making various payments.

It is possible that the right of first and second signature is granted simultaneously to several employees of the organization. So the founders can reserve such rights for themselves and it is not necessary that such rights will be transferred to the chief accountant or director.

In addition, only the first signature can be indicated on the signature card - if the director independently maintains (is responsible for) accounting and manages the enterprise at the same time. In this case, an entry should be made in the “Second signature” field that the right to put a second signature on documents does not belong to anyone.

Filling out the document is as follows:

• Signatures on the card are placed only in the presence of the person certifying this document. They can be approached by a bank representative or a notary (in this case, he is provided with the same package of documents as for a bank to open a current account).
• The card indicates the position, surname and initials of the employee who certifies the signatures on the document.
• The date is indicated in numbers.
• Next, the bank employee puts his signature and puts the seal (stamp) of the bank, which is reserved for these purposes by the credit institution.