Order on assigning responsible persons. Order sample

There is no specially developed, unified form of order for the appointment of a responsible person (or several). Each organization has the right to independently develop such a form or write it in free form. It should be borne in mind that this order is part of a package of administrative documentation, which in addition to it includes a decision on the appointment of responsible persons and a job description containing a full description of the employee’s duties, as well as the sanctions that follow for their failure to fulfill them. The employee must put his signature under the last document, which will indicate that he has read and agrees with it.

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Who appoints the responsible person

Depending on the situation, either the head of the enterprise or, if the organization is large, the head of a structural unit can choose the person responsible among the personnel. The order is filled out by a HR specialist or secretary. After registration, the order is submitted for signature to the manager or another person authorized to sign such documents.

An employee appointed as a responsible person may be responsible for material assets, technical or fire safety, labor protection, work at high-risk facilities, etc.

In large companies, entire specialized departments are created, whose employees are busy controlling all internal areas of the enterprise. In small companies, the head of the organization can take full responsibility, but this order is also necessary for this.

Before issuing an order

Most often, the order implies the assignment of responsibility for labor protection. This is due to the fact that providing personnel with safe conditions when performing work duties is one of the first conditions for the legal functioning of an enterprise, especially those engaged in the manufacturing industry.

Before drawing up a document imposing such obligations on subordinates, they should be given a course of appropriate training.

In the future, certificates, certificates, etc. documents confirming the qualifications of employees must be attached to the order appointing responsible persons. It is important to remember that such documents are usually valid for no more than five years, so from time to time employees will have to undergo re-certification, and at the expense of the enterprise.

If responsibility is assigned to material assets, then before the employee signs such an order and assumes all risks, an inventory of the property must be completed, since in the future the person will be responsible for its safety.

Order cap

The order on the responsible person has a completely standard structure.

In the “header” of the document the full name of the enterprise is written, indicating its organizational and legal form (CJSC, OJSC, LLC, individual entrepreneur). Then the locality in which this enterprise is located is indicated, as well as the date the order was filled out (day, month, year).

Just below you need to write the type of document (in this case it is an order) and its number according to internal document flow. The following briefly describes the essence of the order and for what purposes it was created. Then, lower in the center of the line, write the word “I order” and put a colon.

Body of the order

The second part of the document contains more detailed information. All workers who are responsible for compliance with certain production conditions are included here. In particular, the type of responsibility is indicated, as well as their full surnames, first names and patronymics (first and patronymic names can be entered with initials). A separate paragraph must also indicate the persons who, in the absence of responsible employees at the workplace, will replace them. The last paragraph should indicate a complete list of documents that employees must follow to fulfill the requirements for monitoring the area of responsibility.

Finally, the order must be signed by the manager, as well as the seal of the organization. If the organization has a trade union, then it must be noted.

After writing the order

Employees who have been assigned responsibility for any part of the production process by a special order, from the moment it is signed, must conduct briefings with colleagues, bring to the attention of personnel safety rules, various internal regulations, etc. Among other things, they are required to keep a special log conducting training, where employees who have completed it must sign. Periodically, they must also monitor employees’ knowledge of labor protection and safety rules at work.

An order to appoint a person in charge is one of the most important documents issued by the manager in the course of the production activities of a given enterprise. Its creation is directly related to the organization of normal operation of the company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on an order from management, mandatory for execution by a certain official. This document is intended to address the operational and major challenges facing this organization. In this sense, the “Order on the appointment of a person in charge” is especially important. With its help, it is possible to organize the work of the enterprise in a certain direction, by attracting individual specialists.

The purpose of creating this document is to increase the responsibility of specific employees to solve generally important production problems. An order to appoint a person in charge belongs to the category Depending on the specific field of activity, it may relate to the following issues:

financial liability;
fire safety;
retraining and advanced training;
occupational safety and health;
turnover of expensive materials and valuables;
use of existing sources of increased danger in production;
turnover of securities.

In addition to the manager, the authority in which the employee works also has the authority to appoint a specific responsible person.

Order structure

The order to appoint a person in charge is drawn up in any form. There is no single unified form for this document. In principle, it is compiled in a similar way to and includes standard subsections that contain certain information:

"A cap". At the top of the form is the full name of the company, its form of responsibility and logo. The place, date, title and registration number of the document are also recorded here.
"Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for the publication of this document. The subsection ends with the word “I order.”
"Body". It sets out the contents of the order and specifically identifies the employee who is assigned the corresponding duties and the one who will perform this work in his absence.
“Conclusion” represents the signature of the manager and familiarization of this order with the responsible persons.

When issuing this document, it is necessary to clearly indicate the moment at which it comes into force. In some cases, the range of assigned responsibilities requires the conclusion of an additional agreement to the employment agreement with the employee. All this must be noted in the order and completed before the appointed date.

Assigning responsibility for industrial safety

As an example, we can consider a sample order appointing a person responsible for compliance, for example, with fire safety at an enterprise. Such a document has standard subsections and is drawn up on a blank A4 sheet or letterhead.

When drawing it up, it is necessary to rely on the relevant laws and regulations (Law “On Fire Safety”, “Technical Regulations on Fire Safety”, as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

Ascertaining. It usually begins with the words “to ensure” or “in connection with the conduct.”
Administrative. Its text sets out the essence of the issue. First, a document is approved on the basis of which the selected person will conduct his work. The next paragraph after the word “appoint” indicates the employee who will do this.
List of attached documents.

The second part must certainly list the following responsibilities of the selected candidate:

conducting briefings with employees;
maintaining relevant logs;
checking the condition of workplaces.

The order is signed by the manager and brought to the attention of the relevant employee.

About reporting

While fulfilling their functional responsibilities, company employees periodically report to the appropriate authorities for the work performed. To streamline this activity, it is necessary to issue an order. It will help increase the responsibility of individual employees for the work assigned to them.

The sample for reporting, as a rule, has a standard form and consists mainly of three points:

Appointment of specific responsible persons. This part can be issued in the form of a separate application, which lists the basic information (name of the reporting form, information about the place and timing of its submission, information about the performer).
Assigning responsibilities to the main specialists of the enterprise, who must ensure that their subordinates complete the tasks assigned to them.
Indication of the person who will monitor the appropriate implementation of this order.

All employees mentioned in the document must be familiarized with it personally (against signature).

In any enterprise there are always employees who are assigned responsibility for the work carried out in a particular area. It can concern almost any area of economic activity. In order for such actions to be of an official nature, a special order is issued for the enterprise on the appointment of responsible persons. What is special about this document and how should it be drawn up correctly?

Assigning Responsibility

In order for the enterprise to function clearly and smoothly, it is necessary to constantly monitor the work of each section and department. Any process must be controlled so that no external reasons can disrupt it. For this purpose, one person is usually selected from among the employees, who, due to his professional skills and psychological qualities, will be able to constantly monitor compliance with order in a particular area. To document the assigned responsibilities, the company management is obliged to issue the appropriate “Order on the appointment of responsible persons.” As a rule, such a document is signed by the director.

The initiator of its creation can be either the manager himself or the head of one of the departments or divisions. An “order on the appointment of responsible persons” may concern both the work of a separate service and the entire enterprise as a whole. It all depends on the responsibility assigned to a particular person. Take, for example, issues of labor protection. The “Order on the appointment of responsible persons” in this case will apply to the entire enterprise. And the storage of work records or the processing of personal data, for example, is the responsibility of the personnel service. The powers of the responsible persons in this case do not extend beyond the boundaries of their department.

Responsibility for working with values

If the position of a particular employee is constantly connected with the turnover of any material assets, then this aspect of his activity must certainly be documented. We need an appropriate document that will legitimize this obligation. The appointment of a financially responsible person in the interests of the enterprise occurs through the issuance of a separate order. It should reflect in detail all the points relating to this issue. For example, an accountant who issues wages at the cash desk is financially responsible for accounting, storage and issuance of funds.

There are other examples. Thus, employees who use various tools and devices during the working day are also responsible for them. If such items of labor fail due to their fault, then, along with administrative punishment, the cost of the damaged equipment or the costs necessary to repair it will be withheld. Such measures force employees to be more attentive and always remember the responsibility assigned to them.

Issuance of an order

To assign a particular duty to an employee, management must draw up a corresponding order. The appointment of a financially responsible person always begins with an inventory. This is understandable. After all, such a labor function usually concerns:

management of various inventories,
accepting and making payments,
storage and further maintenance of material assets.

A person performing such work must remember the safety of the property entrusted to him.

Do not forget that any wrong action can lead to undesirable consequences, namely compensation for the harm caused. There are different types of liability:

full,
collective,
individual,
limited.

Each of them leads to different consequences, which should be clearly reflected in the order. In addition, do not forget that an employee who is on the staff of an enterprise has some advantage over someone who, for example, is hired under a contract. In the first case, he will simply compensate for the damage caused, and in the second, he will have to additionally pay for the benefit that the company was unable to receive due to his incorrect actions.

Alternative option

In some cases, the enterprise issues an order appointing responsible persons. Essentially, this is the same order. Both of these documents are administrative in nature. They record the administration's decisions regarding specific organizational issues.

But there is a slight difference that should be taken into account when choosing the right type of document. The law states that an order is usually issued on major issues relating to the internal life of the enterprise or organization itself, which require approval. The order is more often addressed to a specific person and concerns a narrow issue. It can concern both one-time cases and long-term issues. The essence of the order is to convey to the executor the need to perform certain actions relating to a specific part of his job duties. It all depends on what responsibility and for how long the management plans to assign to this employee.

In this article we will talk about the order to appoint a responsible person. We will learn how an order is drawn up to appoint a person responsible for management, at the facility, for electrical equipment, and so on. We will find out why such a document is issued, what time frame it must be completed, what features and nuances this order contains. At the end of our article you can download a sample order for the appointment of responsible persons. And to begin with, a brief terminological reference that will help the reader immediately understand the essence of the issue and carefully follow the progress of our logical narrative.

Order to appoint a responsible person

In general, the order to appoint a responsible person must come from the head of the company, in strict accordance with the charter of this organization. Such documents include papers that determine the number and names of positions and requirements for them, a protocol that records new promotions or demotions in positions, and so on. The company's trade union must review papers that relate to social benefits and working conditions. All these documents belong to the category of administrative documents. It is these documents that are responsible for appointing a responsible person when working, say, in some dangerous or difficult area.

When a certain responsible person is appointed, the company, as it were, entrusts control over the work to him, so that the responsible person monitors the safety and correctness in his area of authority

An order to appoint a responsible person is issued in the following situations:

In the case where the new position involves work in the field of labor protection
In cases where it is necessary to create safe working conditions in all areas of the company’s activities
In the event that an employee is needed who will be responsible for electrical equipment in the company

How to draw up a form for an order to appoint a responsible person?

Now we will focus on the form of the order to appoint a responsible person. Let’s immediately say that there are some requirements from the Legislation that apply to an order to appoint a responsible person, so a company can create a form on its own, but it must still meet all standards for the preparation of such documents.

It is necessary that duplicates of certificates are attached to the order form for the appointment of a responsible person, which will confirm the fact that the employee has undergone a certain master class, training, training, and so on. Here you can also attach a list of duties of the responsible person, in which the employee must sign and sign. It must be remembered that the employee’s signature and the date the document was drawn up are a very important document, because this is evidence and a guarantee that he has been informed regarding his occupation.

If we take the most popular types of orders to appoint a responsible person, then, naturally, the person who is obliged to monitor the correctness and legality of working conditions and safety “wins”.

How to issue an order to appoint a responsible person?

Let us immediately warn you that there is, as such, no single form of order for the appointment of a responsible person. But there are, as we have already mentioned, certain requirements that apply to such documents. To make it easier and more accessible for you to understand all the nuances and aspects of the design, we recommend that you download a sample order for the appointment of a responsible person, the link to which is at the very end of our article.

So, what is required to be indicated in the order appointing a responsible person? First, at the very top, we indicate the name of the company, the name of the document, the serial number and the date on which you are drawing up this order.

What follows is the narrative, that is, the main part of the order. You must clearly state why this order was created and its purpose. Do not forget to refer to any legal documents, for example, the Labor Code of the Russian Federation, the Company Charter, the Tax Code of the Russian Federation and others.

Next we write the part that is called administrative. Here we clearly state that such and such an employee has held such and such a position since such and such a date and is responsible for something. Also here you should write the name of the person who is the deputy responsible person in the event that he is temporarily absent.

After the order for the appointment of a responsible person is drawn up, the head of the organization redirects it to the personnel department so that specialists can familiarize all employees with it. Do not forget that it is not always possible to assign any employee to a certain position as a responsible person. Very often (this applies to, say, extreme or life-threatening work) in order to become a responsible person, it is necessary to have some kind of document in hand that will confirm that the employee has been trained on this issue and may be competent in this topic. Otherwise, an inspection by labor protection authorities may reveal violations that will entail fines and various sanctions.

Where else can you use an order to appoint a responsible person?

So, let's now go over in more detail the areas where the order to appoint a responsible person applies. Here are examples of several scopes of this document:

Responsible for fire safety in the company
Financially responsible employee of the company
Responsible for labor protection
Responsible for the education received for promotion or change of position
Responsible for the safety of the company's material assets
Responsible for the turnover of money transfers
Responsible for working in hazardous areas and many other responsibilities

To organize the effective work of the company and establish a clear order in resolving production problems, it is important to distribute the areas of responsibility of subordinates without violating the existing Labor Code. The appointment of responsible persons is carried out in various areas of the company's functioning.

The head of the company is responsible for appointing responsible persons for a certain area of activity of the company. But the preparatory work for the appointment of this or that employee to this position is, as a rule, carried out by the division of the area where he is needed. For example, if you need to select the person responsible for the company’s material warehouse, then the selection of candidates for this position is carried out by the accounting department or the chief accountant of the company.

Legal documentation in drawing up an order for the appointment of a proposed candidate to this position is already provided by the head of the company.

Before release

As discussed earlier, the scope of operation of the future order is discussed within the department responsible for the problematic production part. In paragraph 2, art. 82 of the Labor Code of the Russian Federation states that the order should not go beyond the boundaries of the unit. Therefore, before issuing an order to appoint a person in charge, the manager needs full information about the unit’s intentions in appointing a candidate in order to avoid misunderstandings in the future.

How to compose

The order to appoint a responsible person is not indicated by an officially accepted template. It is designed in a free style, but in compliance with the standards used in all primary materials. These standards were adopted by Law No. 402-FZ of December 6, 2011.

The order form must display:

Company name, basic information about it, location.
Date and order number
Full name of the head or his deputy (in the absence of the head) issuing the order
A preamble that briefly outlines the purpose of the order, with reference to the legislation on the basis of which the order was issued.
The bottom line.
Chief's signature.
Signatures of employees familiar with the issued order.

After the order is issued, there is a number of necessary documentation that is accompanied to carry out a particular order. One of the primary tasks after the order is the conclusion of a liability agreement, which can be drawn up in various forms, ranging from security liability to financial liability. In addition, after designating the responsible person, a job description is drawn up for him, in which he must sign.

Let's take a closer look at some of the subsections that the order structure should consist of:

A cap

It describes information about the company, its logo, name, form of responsibility (JSC, PJSC, LLC, etc.), city, date and registration number.

Body

The body of the order displays the purpose of its creation, what burdens are imposed on the person responsible for the site, and also displays who will replace him during the period of his absence (vacation, illness). Here, as a rule, regulatory materials that must be applied when carrying out instructions are displayed.

After writing

The final stage after the order is issued includes the procedure for the responsible employee to familiarize himself with the text of the order with the signing of the document, familiarization with the head of the structural department, or the signature of the head of the company.

On the appointment of a person responsible for security

Every enterprise must have a person responsible for key issues that may threaten the safety of health and even the lives of employees. These areas include:

Occupational health and safety. A person with special knowledge and clearance who has studied safety, successfully passed the exam and acquired the appropriate certificate, and also has the required electrical safety clearance group, can be appointed as a person in charge of this area.
Sources of increased danger. There may be chemicals that the business handles that could explode, catch fire, or poison employees. The person responsible in this area must also undergo training and obtain the appropriate certificate.
Fire safety. In this area, there must also be a trained worker who knows what priority measures need to be taken in the event of a fire.

The order to appoint a person responsible for safety entrusts the employee with the authority to monitor the implementation of a safe work regime in the area for which he is responsible. It is impossible to oblige an employee to be responsible for the assigned area without his consent. It is also impossible to assign responsibility without the proper degree of specialized training.

How to compose

The order to appoint a person in charge is drawn up in any form. You can write it on the institution’s letterhead or on a regular A4 sheet.

The order contains:

Name and basic information of the institution. If the order is written by an individual entrepreneur, then his full name and address are indicated. Document number, city and publication date.
Name.
Preamble indicating the regulatory and legal materials that served as the basis for issuing the order.
The administrative section of the text, where after the phrase “I order”, you need to list positions, full names of responsible persons, job descriptions, if they are not displayed in a separate document, etc.
Signatures of the manager and all responsible persons noted in the order.

The regulatory framework on the basis of which the order is issued is developed by the head, taking into account the legislation of the Russian Federation on health, safety and fire safety.

On the appointment of responsible persons at school

In schools, responsibility for labor protection most often rests with the deputy director of the school on the basis of the Labor Code of the Russian Federation No. 197-FZ of December 30, 2001 (Articles 209-231).

The task of the person in charge is to ensure the creation of healthy and safe working conditions for teachers and students. The order is drawn up in accordance with Art. 51 of the Law of the Russian Federation “On Education”

How to compose

It is drawn up on the school’s letterhead, which displays all the details of the institution. Next, an Order is written indicating the date and order number. The preamble displays the purpose of the order, in this case “On labor protection” and the basis for creating the order.

The order is usually drawn up before the start of the school year. To assist the person responsible for occupational safety, a commission of school employees is created, which develops a collective agreement on occupational safety and draws up measures to comply with occupational safety and health.

At the end, the director signs and lists the teachers who are responsible for health and safety in their areas of activity.

On the appointment of a person responsible for the work

This order is filled out on a blank A4 sheet. The text of the order is filled out according to the generally accepted procedure, as indicated above: header; preamble; text on the appointment of the person responsible, signature of the manager and person responsible for the work.

Order on the appointment of a financially responsible person

The appointment of a materially responsible person is accompanied not only by an order, but also by the conclusion of a written agreement on full financial responsibility for damage or shortage of material assets entrusted to him. Moreover, the terms of this agreement must be reflected in the employment agreement between the administration and the employee. These provisions are reflected in Appendix No. 1 of the decision of the Ministry of Labor No. 85 of December 31, 2002. Without an agreement on liability, the order has no legal status.

On the appointment of a person responsible for production

Responsible for safe work performance is a position to which the manager appoints his employee by standard order. The only condition is that the employee must be certified by Rostechnadzor in the relevant field of production.

How to compose

An order for the person responsible for production is written in a standard form, like any other order, however, such an order has its own characteristics, namely.

Must appear:

Such an order is most often drawn up at construction sites to ensure the safe operation of construction equipment.

As a rule, a specialist certified by Rostechnadzor is appointed as the person in charge at such facilities.

How to compose

After the header and preamble, it usually begins with the phrase “...In connection with the start of work at the site...”. It can be formed from two sections – ascertaining and administrative. The stating section sets out the purpose and objective of the necessary functions and the reasons for the appearance of the order. The rest is also written in the standard form, and also, as stated in the previous section, the order should display:

No. of certification certificate.
No. of the minutes of the meeting of the Rostechnadzor examination commission.
Date of the meeting of the Rostechnadzor examination commission.

The rest is filled out according to the standard scheme: Signature of the manager and responsible person.

Each institution has the right to independently determine the procedure for using company cars. To avoid legal misunderstandings, it is necessary to issue an order appointing a person responsible for transport.

The order is created by the company’s personnel department and must be signed by the manager and the person responsible for the cars.

Compliance with transport operational standards.
Transport work is only for service.
Supervision of medical examination.
Compliance with traffic regulations.
Carrying out maintenance according to schedule.

The responsible person is required to receive training; his functions are reflected in the job description.