home · Planning · Job Description: HR Specialist. Job description of a personnel worker Job description of a specialist in human resources in healthcare

Job Description: HR Specialist. Job description of a personnel worker Job description of a specialist in human resources in healthcare

Download job description
HR specialist(.doc, 75KB)

I. General provisions

  1. An HR specialist is classified as a specialist.
  2. A person with a higher professional education is appointed to the position of HR specialist without presenting any work experience requirements.
  3. Appointment to the position of HR specialist and dismissal from it is made by order
  4. The HR specialist should know:
    1. 4.1. Legislative and regulatory legal acts, methodological materials on personnel management issues.
    2. 4.2. Labor legislation.
    3. 4.3. The structure and staff of the enterprise, its profile, specialization and development prospects.
    4. 4.4. The procedure for determining future and current personnel requirements.
    5. 4.5. Sources of supplying the enterprise with personnel.
    6. 4.6. Methods for analyzing the professional and qualification structure of personnel.
    7. 4.7. Regulations on certification and qualification tests.
    8. 4.8. Procedure for election (appointment) to a position.
    9. 4.9. The procedure for registration, maintenance and storage of documentation related to personnel and their movement.
    10. 4.10. The procedure for creating and maintaining a data bank about the personnel of the enterprise.
    11. 4.11. The procedure for drawing up reports on personnel.
    12. 4.12. Fundamentals of psychology and sociology of labor.
    13. 4.13. Fundamentals of economics, labor organization and management.
    14. 4.14. Internal labor regulations.
    15. 4.15. Labor protection and safety rules and regulations.
  5. During the absence of a personnel specialist (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the enterprise, who is responsible for their proper execution.

II. Job responsibilities

HR Specialist:

  1. Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications.
  2. Takes part in the recruitment, selection, and placement of personnel.
  3. Conducts study and analysis:
    1. 3.1. The official and professional qualification structure of the personnel of the enterprise and its divisions.
    2. 3.2. Established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees.
    3. 3.3. Results of employee certification and assessment of their business qualities in order to determine current and future personnel needs, prepare proposals for filling vacant positions and create a reserve for promotion.
  4. Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.
  5. Participates in the development of long-term and current labor plans.
  6. Monitors the placement and placement of young specialists and young workers in accordance with the specialty and profession obtained at the educational institution, and conducts their internships.
  7. Takes part in the adaptation of newly hired employees to production activities.
  8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.
  9. Takes part in organizing the work, methodological and information support of qualification, certification, and competition commissions, and processing their decisions.
  10. Analyzes the state of labor discipline and compliance by employees of the enterprise with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.
  11. Controls:
    1. 11.1. Timely processing of hiring, transfer and dismissal of employees.
    2. 11.2. Issuance of certificates about their current and past work activities.
    3. 11.3. Compliance with the rules for storing and filling out work books.
    4. 11.4. Preparation of documents for the establishment of benefits and compensation, registration of pensions for employees and other established personnel documentation.
    5. 11.5. Entering relevant information into the enterprise personnel data bank.
  12. Prepares prescribed reports.
  13. Performs individual official assignments from his immediate superior.

III. Rights

The HR specialist has the right:

  1. Get acquainted with the draft decisions of the enterprise management concerning its activities.
  2. On issues within his competence, submit proposals for the management’s consideration to improve the activities of the enterprise and improve the forms and methods of work; comments on the activities of the enterprise personnel; options for eliminating existing shortcomings in the enterprise’s activities.
  3. Request personally or on behalf of the enterprise management from the heads of the enterprise departments and specialists information and documents necessary to fulfill his official duties.
  4. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the organization).
  5. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

IV. Responsibility

The HR specialist is responsible for:

  1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
  2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
  3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

I APPROVED Head "_________________" _________________ (____________)

JOB DESCRIPTION

HR specialist

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the HR specialist “________________” (hereinafter referred to as the “Organization”).

1.2. A HR specialist is appointed to a position and dismissed from a position in accordance with the procedure established by current labor legislation by order of the head of the Organization.

1.3. The HR specialist reports directly to the __________________ Organization.

1.4. A person with a higher professional education is appointed to the position of HR specialist without presenting any work experience requirements.

1.5. The HR specialist should know:

Legislative and regulatory legal acts, methodological materials on personnel management;

Labor legislation;

The structure and staff of the Organization, its profile, specialization and development prospects;

The procedure for determining future and current staffing needs;

Sources of staffing for the Organization;

Methods for analyzing the professional qualification structure of personnel;

Regulations on certification and qualification tests;

The procedure for election (appointment) to a position;

The procedure for registration, maintenance and storage of documentation related to personnel and their movement;

The procedure for creating and maintaining a data bank about the Organization’s personnel;

The procedure for drawing up reports on personnel;

Fundamentals of psychology and sociology of labor;

Fundamentals of economics, labor organization and management;

Labor legislation;

Computer technology, communications and communications;

Labor protection rules and regulations.

1.6. During the period of temporary absence of a HR specialist, his duties are assigned to ___________________________.

2. FUNCTIONAL RESPONSIBILITIES

The HR Specialist performs the following responsibilities:

Performs work to staff the Organization with personnel of the required professions, specialties and qualifications.

Takes part in the recruitment, selection, and placement of personnel.

Conducts a study and analysis of the official and professional qualification structure of the personnel of the Organization and its divisions, established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees, the results of certification of employees and assessment of their business qualities in order to determine the current and future needs for personnel, preparing proposals for filling vacant positions and creating a reserve for promotion.

Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.

Informs employees of the Organization about available vacancies.

Participates in the development of long-term and current labor plans.

Monitors the placement and placement of young specialists and young workers in accordance with the profession and specialty obtained at the educational institution, conducts their internships, and takes part in the adaptation of newly hired workers to production activities.

Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.

Takes part in organizing the work, methodological and information support of qualification, certification, and competition commissions, and processing their decisions.

Analyzes the state of labor discipline and compliance by the Organization's employees with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.

Controls the timely registration of the admission, transfer and dismissal of employees, the issuance of certificates about their current and past work activities, compliance with the rules for storing and filling out work books, the preparation of documents for establishing benefits and compensation, issuing pensions to employees and other established personnel documentation, as well as entering the relevant information in the data bank about the Organization’s personnel.

Prepares prescribed reports.

The HR specialist has the right:

3.1. Request and receive the necessary materials and documents related to the activities of the HR specialist.

3.2. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of a human resources specialist.

3.3. Represent the interests of the Organization in third-party organizations on issues related to his professional activities.

4. RESPONSIBILITY

The HR specialist is responsible for:

4.1. Failure to fulfill one's functional duties.

4.2. Inaccurate information about the status of the work.

4.3. Failure to comply with orders, instructions and instructions from the head of the Organization.

4.4. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the Organization and its employees.

4.5. Failure to ensure compliance with labor discipline.

5. WORKING CONDITIONS

5.1. The work schedule of a HR specialist is determined in accordance with the Internal Labor Regulations established in the Organization.

5.2. Due to production needs, the HR specialist is required to go on business trips (including local ones).

6. RIGHT OF SIGNATURE

6.1. To ensure his activities, the HR specialist is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.

I have read the instructions __________________/_________________/
(signature)

The job description of a HR specialist is drawn up in any form, since there is no single template for this document in 2020. The instructions must include a comprehensive list of the employee’s responsibilities, as well as his rights and responsibilities. Step-by-step instructions for drawing up this document can be found in the article.



Usually, job description for HR specialist consists of 4 sections. The document refers to the internal acts of the enterprise and is binding on all employees. The employee gets acquainted with the instructions on the first day of work, studies and signs them. From this moment on, he assumes responsibility for the proper performance of his official duties.

In the first part of the document, indicate the exact title of the position:

  • HR Specialist;
  • HR manager;
  • HR inspector
  • labor legislation, internal regulations of the enterprise;
  • company staff structure;
  • name, registration procedure and purpose of documents related to personnel work;
  • the procedure for recording the movement of personnel, drawing up reporting documents;
  • office processes;
  • labor safety rules.

In the same part, indicate the position of the employee who replaces the specialist in case of his absence for valid reasons. You can also register the position of the employee to whom the HR manager directly reports.

Job responsibilities of a HR specialist

This is the main section of the instructions, in which it is necessary to reflect an exhaustive list of the responsibilities of the HR specialist. When writing the text, be guided by the following list:

  1. Control over the execution of the orders of the manager - the head of the human resources department or the director of the company.
  2. Accounting for the staff of an enterprise as a whole or a specific division or branch.
  3. Accounting for vacations, compilation.
  4. Participation in the development of standard company forms (employment contract, employee personal file, etc.).
  5. Preparation of documents for the hiring of employees, their dismissal, and transfer to another location.
  6. Maintaining personal files, work books, employee cards.
  7. Organization and preparation of events for the certification of employees, their encouragement or awards.
  8. Carrying out strict accounting of work books and inserts in them.
  9. Participation in the implementation of personnel policy, analysis of the reasons for staff turnover, development of proposals for solving the problem.
  10. Monitoring labor discipline, identifying facts of its violation.
  11. Carrying out one-time instructions from the manager related to the employee’s area of ​​responsibility.

Employee rights

Along with the responsibilities, the HR specialist also has certain rights. When compiling this section, indicate the following powers:

  1. Familiarization with the decisions of the manager and other documents related to the scope of work of the HR manager.
  2. Making proposals for improving work, document preparation procedures, and personnel policies.
  3. Request the necessary information from different employees, including other departments or branches.
  4. Involve other employees to perform duties when necessary (personally or as decided by the manager).
  5. Require management to create and maintain normal working conditions.

Responsibilities of the HR specialist

The employer has the right to demand conscientious performance of duties by a human resources specialist. In this section, specify the types and limits of liability in case of insufficient performance of functions or evasion of work. Since the HR manager is not a materially responsible employee, the company has the right to apply to him only a reprimand, reprimand or dismissal on appropriate grounds.

A HR specialist is a qualified employee who has undergone training. He works both with people and with documents, knows current legislation and personnel records management. He is also responsible for violating the rules for working with personal data. Review the HR Specialist job description.

JOB DESCRIPTION FOR HR SPECIALIST

I. General provisions

1. A human resources specialist belongs to the category of specialists.

2. A person with a higher professional education is appointed to the position of HR specialist without presenting requirements for work experience.

3. Appointment to the position of HR specialist and dismissal from it is made by order

4. The HR specialist must know:

4.1. Legislative and regulatory legal acts, methodological materials on personnel management issues.

4.2. Labor legislation.

4.3. The structure and staff of the enterprise, its profile, specialization and development prospects.

4.4. The procedure for determining future and current personnel requirements.

4.5. Sources of supplying the enterprise with personnel.

4.6. Methods for analyzing the professional and qualification structure of personnel.

4.7. Regulations on certification and qualification tests.

4.8. Procedure for election (appointment) to a position.

4.9. The procedure for registration, maintenance and storage of documentation related to personnel and their movement.

4.10. The procedure for creating and maintaining a data bank about the personnel of the enterprise.

4.11. The procedure for drawing up reports on personnel.

4.12. Fundamentals of psychology and sociology of labor.

4.13. Fundamentals of economics, labor organization and management.

4.14. Internal labor regulations.

4.15. Labor protection and safety rules and regulations.

6. During the absence of a personnel specialist (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the enterprise, who is responsible for their proper execution.

II. Job responsibilities

HR Specialist:

1. Performs work to staff the enterprise with personnel of the required professions, specialties and qualifications.

2. Participates in the work of recruiting, selecting, and placing personnel.

3. Conducts study and analysis:

3.1. The official and professional qualification structure of the personnel of the enterprise and its divisions.

3.2. Established documentation for personnel records related to the hiring, transfer, employment and dismissal of employees.

3.3. Results of employee certification and assessment of their business qualities in order to determine current and future personnel needs, prepare proposals for filling vacant positions and create a reserve for promotion.

4. Participates in the study of the labor market to determine sources of satisfying the need for personnel, establishing and maintaining direct connections with educational institutions, contacts with enterprises of a similar profile.

5. Participates in the development of long-term and current labor plans.

6. Monitors the placement and placement of young specialists and young workers in accordance with the specialty and profession obtained at the educational institution, and the conduct of their internships.

7. Takes part in the adaptation of newly hired employees to production activities.

8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.

9. Takes part in organizing the work, methodological and information support of qualification, certification, and competition commissions, and processing their decisions.

10. Analyzes the state of labor discipline and compliance by employees of the enterprise with internal labor regulations, personnel movement, participates in the development of measures to reduce turnover and improve labor discipline.

11. Controls:

11.1. Timely processing of hiring, transfer and dismissal of employees.

11.2. Issuance of certificates about their current and past work activities.

11.3. Compliance with the rules for storing and filling out work books.

11.4. Preparation of documents for the establishment of benefits and compensation, registration of pensions for employees and other established personnel documentation.

11.5. Entering relevant information into the enterprise personnel data bank.

12. Prepares prescribed reports.

13. Performs individual official assignments of his immediate superior.

The HR specialist has the right:

1. Get acquainted with the draft decisions of the enterprise management concerning its activities.

2. On issues within his competence, submit proposals for the management’s consideration to improve the activities of the enterprise and improve the forms and methods of work; comments on the activities of the enterprise personnel; options for eliminating existing shortcomings in the enterprise’s activities.

3. Request personally or on behalf of the enterprise management from the heads of the enterprise divisions and specialists information and documents necessary to fulfill his official duties.

4. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the organization).

5. Demand that the management of the enterprise provide assistance in the performance of their official duties and rights.

IV. Responsibility

The HR specialist is responsible for:

1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.

2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

Head of structural unit

(signature)

(last name, initials)

AGREED:

Head of the legal department

(signature)

(last name, initials)

I have read the instructions:

Sample job description for HR specialist

The sample job description is compiled taking into account the professional standard

1. General Provisions

1.1. The following person is hired for the position of HR specialist:

1) having secondary vocational education in training programs for mid-level specialists;

2) having additional professional education under professional retraining programs and advanced training programs.

1.2. A HR specialist should know:

1) regulatory legal acts of the Russian Federation regulating the rights and obligations of government bodies, trade unions and other representative bodies of workers to provide accounting documentation;

2) legislation of the Russian Federation on personal data;

3) the procedure for registration, maintenance and storage of personnel documents;

4) the procedure for recording the movement of personnel and drawing up established reporting;

5) basics of document flow and documentation support;

6) technologies, methods and techniques for analyzing and systematizing documents and information;

7) the procedure for calculating length of service, benefits, compensation, and registration of pensions for employees;

8) structure of the organization;

9) the basics of archival legislation and regulatory legal acts of the Russian Federation regarding the maintenance of personnel documentation;

10) local regulations of the organization regulating the procedure for drawing up administrative and organizational documents for personnel;

11) standards of ethics and business communication;

12) basic principles of computer science, structural construction of information systems and features of working with them;

13) labor legislation and other acts containing labor law norms;

14) Internal labor regulations;

15) labor protection requirements and fire safety rules;

16) ……… (other requirements for necessary knowledge)

1.3. A HR specialist must be able to:

1) develop draft organizational and administrative documents for personnel;

2) draw up personnel documents in accordance with the requirements of the labor legislation of the Russian Federation and local regulations of the organization;

3) keep records and register documents in information systems and on tangible media;

4) organize the storage of documents in accordance with the requirements of labor and archival legislation of the Russian Federation and local regulations of the organization;

5) analyze personnel documents and transfer information to databases and reports;

6) identify errors, inaccuracies, corrections and inaccurate information in documents, determine the legitimacy of documents;

7) work with information systems and databases for maintaining statistical and reporting information on personnel;

8) develop draft personnel documents;

9) develop a plan for adjusting the established procedure for processing personnel documents and implement the adopted changes;

10) control the presence of employees at the workplace;

11) draw up accounting documents submitted to state bodies, trade unions and other representative bodies of workers;

12) analyze the rules, procedures and procedures governing the rights and responsibilities of government bodies and organizations regarding the exchange of personnel documentation;

13) conduct business correspondence;

14) comply with the ethical standards of business communication;

15) ……… (other skills and abilities)

1.4. A HR specialist in his activities is guided by:

1) ……… (name of the constituent document)

2) Regulations on ……… (name of structural unit)

3) this job description;

4) ……… (names of local regulations regulating labor functions by position)

1.5. The HR specialist reports directly to ……… (name of the manager’s position)

1.6. ……… (other general provisions)

2. Labor functions

2.1. Documentation support for work with personnel:

1) maintaining organizational and administrative documentation for personnel;

2) maintaining documentation on accounting and movement of personnel;

3) administration of processes and document flow for accounting and movement of personnel, submission of personnel documents to government bodies.

2.2. ……… (other functions)

3. Job responsibilities

3.1. The HR Specialist performs the following duties:

3.1.1. Within the framework of the labor function specified in paragraphs. 1 clause 2.1 of this job description:

1) processes and analyzes incoming personnel documentation;

2) develops and prepares personnel documentation (primary, accounting, planning, social security, organizational, administrative);

3) carries out registration, accounting and current storage of organizational and administrative documentation for personnel.

3.1.2. Within the framework of the labor function specified in paragraphs. 2 clause 2.1 of this job description:

1) prepares draft documents on personnel management procedures, accounting and personnel movement;

2) organizes a system for the movement of documents for personnel;

3) collects and checks personal documents of employees;

4) prepares and prepares, at the request of employees and officials, copies, extracts from personnel documents, certificates, information about length of service, benefits, guarantees, compensation and other information about employees;

5) issues personnel documents to the employee regarding his work activities;

6) brings to the attention of personnel organizational, administrative and personnel documents of the organization;

7) keeps records of employees’ working hours;

8) carries out registration, accounting, prompt storage of personnel documents, preparation for their submission to the archive.

3.1.3. Within the framework of the labor function specified in paragraphs. 3 clause 2.1 of this job description:

1) organizes the document flow for accounting and personnel movement;

2) organizes the document flow for the submission of personnel documents to government bodies;

3) registers the organization with government agencies;

4) prepares:

At the request of government bodies, trade unions and other representative bodies of employees, originals, extracts, copies of documents;

Notifications, reporting and statistical information on personnel;

Information on the conclusion of an employment or civil contract for the performance of work (provision of services) with a citizen who held positions in the state or municipal service, the list of which is established by regulatory legal acts of the Russian Federation.

3.1.4. As part of the performance of his job functions, he carries out instructions from his immediate supervisor.

3.1.5. ……… (other duties)

3.2. ……… (other provisions on job responsibilities)

4. Rights

A HR specialist has the right to:

4.1. Participate in discussions of draft decisions, in meetings on their preparation and implementation.

4.2. Request clarifications and clarifications from your immediate supervisor regarding these instructions and assigned tasks.

4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information and documents necessary to carry out the assignment.

4.4. Get acquainted with draft decisions of management relating to the function he performs, with documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of his labor functions.

4.5. Submit proposals for the organization of work within the framework of their labor functions for consideration by their immediate supervisor.

4.6. Participate in discussions of issues related to the duties performed.

4.7. ……… (other rights)

5. Responsibility

5.1. The HR specialist is held accountable for:

For improper performance or failure to fulfill one’s official duties as provided for in this job description - in the manner established by the current labor legislation of the Russian Federation and accounting legislation;

For offenses and crimes committed in the course of their activities - in the manner established by the current administrative, criminal and civil legislation of the Russian Federation;

For causing damage to the organization - in the manner established by the current labor legislation of the Russian Federation.

5.2. ……… (other liability provisions)

6. Final provisions

6.1. This job description has been developed on the basis of the Professional Standard "", approved by Order of the Ministry of Labor of Russia dated 06.10.2015 N 691n, taking into account ……… (details of local regulations of the organization)

6.2. The employee is familiarized with this job description upon hiring (before signing the employment contract). The fact that the employee has familiarized himself with this job description is confirmed by ……… (by signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; in another way)

6.3. ……… (other final provisions)