Position of Deputy Director for Logistics. How to choose a logistics director Alexey Kiselev
Alexey Kiselev | CEO. LLC "Farvater-M"
What questions will you find answers to in this article?
What is the status of the logistics director in the company?
Main responsibilities of the head of logistics department
How does the specifics of a company’s activities affect the requirements for a logistician?
Why should you hire a logistician with at least three years of experience?
You will also read
Why did the General Director of the Nidan Soki company look for a “restless” person for the position of logistics director?
What requirements does the president of the Ledovo group of companies have for the director of logistics?
Logistics Director status
For General Directors of manufacturing enterprises, as well as companies that work closely with suppliers, the question of finding a logistics director arises almost from the very birth of a commercial structure. In some companies, the logistician functions only as a coordinator of transport flows, while in others he becomes a key figure, since when resolving issues related to the movement of goods, he uses various tools to reduce logistics costs, including customs duties.
Before starting the search for a candidate, the General Director must determine for himself the status of the logistics director in the company. Under no circumstances should this leader be made an “equal among equals.” In the hands of the logistics director, not only data on all shipments of goods are concentrated, but also complete information about clients. He possesses commercial and often strictly confidential information (this is especially true for manufacturing and distribution companies) (See also the article “How to Protect Trade and Official Secrets”).
The logistics director is required to make decisions that must be taken into account by both his subordinates and the sales department managers. At the same time, in accordance with his powers, he bears the full burden of responsibility for the result. That is why it is necessary for the Director of Logistics to be equal in status to the Deputy General Director.
How logistics functions depend on the size of the company
The logistics director must be able to delegate some of his functions to deputies (subordinates). The larger the company, the more attention he has to pay to coordinating work.
In a large company, the role of logistics director should be filled with a charismatic personality who is capable of organizing the work of a large number of people, distributing tasks, clearly outlining the scope of responsibility.
In an average company, the logistics director, as a rule, recruits a department of employees who are entrusted with strictly defined tasks. In such a department, subordination is strictly established, and the delegation of leadership functions to subordinates is insignificant.
In a small company, one logistician and, if necessary, an assistant responsible for routine functions are enough.
It is also important that company employees do not perceive the logistician as a person trying to take away their profits or additional earnings. This means that the task of the General Director is to convey to each employee the following:
The logistician reports directly to the General Director;
The logistician must help managers technologically simplify their work.
Responsibilities of the Logistics Director
The responsibilities of the Logistics Director include the following main functions:
Coordination of the work of the logistics department. The logistics director must be able to describe key business processes, unify the work of personnel, and develop job descriptions for subordinates. All this will allow new employees to quickly get involved in the company’s work and have a clear idea of “what we are doing here.”
Also, the logistician should partially delegate his functions to subordinate managers and coordinate their work. To do this, employees need to be provided with the necessary software and information. For example, while working as a logistics director at a tire company, I developed a program with which the manager, upon receiving an order, could ensure that containers and machines were fully loaded (see How logistics functions depend on the size of the company).
General Director speaks
OJSC Nidan Juices is one of the three largest Russian producers of juice products. According to the Business Analytics company, Nidan Juices OJSC owns 17.9% of the Russian juice market and more than 46% of the juice market in the Siberian region. The company produces juice products under the trademarks Caprice, Caprice Tea, “Moya Semya”, “Sokos”, “Champion”, and juice-based drinks “Da!”.
Andrey Yanovsky | General Director of OJSC "Nidan Juices", Moscow
When selecting a logistics director, I was looking for a “restless” person. It often happens that a logistician does not propose any, even obvious and simple changes in business processes and procedures. With this approach, there is no need to talk about cost savings. For example, the choice of the optimal service provider (for example, road or independent railway carriers) should be regulated: one option is to hold a tender for their services every three months.
My task is to formulate ambitious but achievable goals. The task of a logistician is to show personal interest in the goals set and bring them to life. For this position you need to find a purposeful and proactive person who likes his work.
Establishing personal contacts with directors of transport companies. The logistics director should know by sight all the directors of the transport companies with which your company works. This will allow you to find some original collaboration schemes, come to a compromise in difficult situations, and prevent actions by logistics department employees that harm the company (kickbacks, etc.).
General Director speaks
Ledovo Group of Companies operates in three adjacent segments of the frozen food market: seafood, mushrooms and rice-containing mixtures. It produces products under its own brands “Salmon”, “Snezhana” and Bon Appetit. The group's total annual turnover is US$25 million. The group of companies is a member of the Rusbrand association, which united Russian and foreign companies to combat counterfeits and gray imports and develop common rules of the game in the market.
A logistics director must have communication skills and the ability to persuade. To clearly organize the internal work of the unit, he must have good organizational and analytical skills.
Forecasting. The ability to assess the situation on the transport services market (including the cost of services, changes in rates for transportation by one or another transport) is one of the most important skills for a logistics director. Without forecasting, it is impossible to take into account the transport component in the cost of goods, and therefore, to correctly set the final price of the goods.
Work with customs and specific cargo. A number of functions of the head of a logistics department may depend on the specifics of the company’s activities. For example, if your company works with Russian Railways, then you need a specialist who represents in detail the specifics of interaction with those railway stations where goods are shipped or received. The logistician must also know the cost and timing of certain works.
If your company is engaged in foreign economic activity, questions will inevitably arise regarding customs clearance of cargo and the choice of an international forwarder. In this situation, the demands on the logistics director increase, since any mistake can result in downtime at the border and fines for improper execution of international documents.
The functions of the logistics department may also be influenced by the specifics of your cargo, which implies special transportation conditions. In this case, the task of the logistics director is to organize the work of the department in such a way that each employee knows exactly the conditions for transporting cargo and chooses the right vehicle (see Functions of a logistician depending on the type of activity of the company).
The practitioner tells
Granit LLC provides services, including the organization of road transport, the sale of professional equipment for extinguishing fires, and the supply of components and spare parts for restaurant equipment. The company is a dealer of a pool of construction enterprises in Moscow.
Sergey Klimenkov | Director for Innovation Projects at Granit LLC, Moscow
One of the very specific types of logistics is logistics in the restaurant business. Delivery times are very important here. The absence of certain goods at the right time can complicate and often paralyze the work of the entire restaurant complex. For example, you suddenly run out of detergents and will not be able to quickly purchase and deliver them. As a result, the sanitary and epidemiological station may impose such fines that you will lose all your profits and be forced to close the restaurant. All this should be taken into account when formulating requirements for an applicant for the position of logistician.
We need a very punctual, efficient person who can professionally work with perishable goods, food, and alcohol. The applicant for this position must know the city in which the restaurant complex is located, since the logistician determines the route of the vehicle from one warehouse to another. When working with suppliers who themselves organize delivery, he must extremely carefully monitor the assortment and timing of orders.
Taking into account the described specifics, I would give preference to a candidate who, in addition to professional skills, will have the ability to quickly make decisions and take responsibility (in some situations he will have to change routes very quickly, there will be no time to think and no opportunity for advice).
How to select candidates: advice to the General Director
Logistics functions depending on the type of company activity
Manufacturing enterprise. The managers of such companies will need a logistics director who:
understands the conditions of transportation of cargo that your company works with;
has experience working with railway stations;
can formulate the necessary requirements for the forwarding company;
knows how to draw up a package of shipping documents;
fluently navigates the transport services market;
knows how to choose the optimal routes and modes of transport from those offered by forwarding companies;
uses professional terms fluently;
can calculate the loading rate of rolling stock selected for a specific route.
A candidate for the position would also benefit from strong connections in logistics circles.
Transport company. The head of a transport company needs to select a logistician with knowledge of:
transport company document flow;
specifics of certain types of transportation and rolling stock.
In addition, this person must have stable connections among agents of transport companies, customs clearance specialists, and also be able to convince potential clients of the correct choice of this transport company.
Distribution company. The criteria for selecting a logistician in this field of activity are very similar to the conditions for a manufacturing company. However, there are additional specifics: often the distributor delivers to a specific city and (or) region, and the applicant simply needs to be able to route traffic flows, taking into account a large number of addresses. Naturally, a logistician must know document flow and special terms.
Based on materials provided by the author of the article
Look for a station wagon. It is much easier for a person who has worked in both transport companies and manufacturing companies to find a common language with both the client and his subordinate (agent).
Pay attention to education. Often in vacancies there is a phrase: “Education is not important, the main thing is work experience.” I believe that this is a fundamentally incorrect formulation of the question. No one has yet canceled the traditions of higher education. The ability to quickly master practical skills and the ability to self-learn during the work process are very helpful to a logistician, allowing them to assess the situation in a timely manner, make a competent forecast, and find a common language with partners. However, higher education is expensive and pays off handsomely (see Are there specialists with specialized education).
General Director speaks
Nadezhda Kopytina | President of the Ledovo group of companies, Moscow
The Logistics Director is responsible for reducing the cost of storing goods and optimizing their cost. He must have experience in logistics service automation. His job responsibilities span the entire supply chain, from transportation, handling, packaging, distribution, warehousing and delivery to order management and purchasing. He must also represent the specifics of working with all types of transport services and customs. Therefore, for this position they are looking for highly professional, educated specialists with experience in a company in the same field of business or in enterprises with similar principles of industry logistics. In addition, a prerequisite is knowledge of a foreign language, mainly English.
Look for someone with at least three years of experience. During this period, a person manages to visit different situations, faces a number of problems and gains experience in solving them. Even the mistakes he makes are significant experience (“how not to do things”). In three years, a person also gains the most valuable thing - business connections. It is almost impossible to achieve this in a year or two.
Interview key candidates in person. It is advisable that the interview with the applicant for the position of Logistics Director be conducted by the General Director. You can entrust the HR officer with the initial screening according to the criteria you specify: age, education, experience in a certain field of business. You should get involved in the selection when there are several candidates left for a position and you need to make a final choice.
Apply testing.
General The director can check a candidate's suitability for the position by asking questions on the following topics:
cargo delivery scheme in a certain direction;
approximate cost of transportation;
conditions of transportation of specific cargo;
cost optimization;
necessary shipping documents;
delivery terms;
a list of forwarders capable of working in this area.
Use references from previous employers. Instruct the HR officer to call the applicant’s previous place of work and find out the reason for leaving. In this way, it will be possible to fill in the blank spots in the candidate’s biography.
Logisticians manage money
Ifservice LLC is the logistics division of the Eksmo Publishing House holding. It is the central distribution warehouse of the publishing house, serving both clients and a network of regional warehouses.
Andrey Klimenko | Deputy General Director for Technology, Ifservice LLC, Moscow
In recent years, I have regularly had the need to search and evaluate applicants for the positions of logistics director, head of purchasing department, purchasing managers, analysts, etc. During interviews, I give candidates the same tasks, which I ask them to solve during the conversation. All of these tasks are related to money and contain many aspects that, in my opinion, all logisticians should understand.
I will list the main ones:
What is a founder and what is an employee?
What is a business, how does it work, where does the profit come from, where and what does it go to.
What is working capital?
Who, how and on what basis makes a decision on changing the amount of working capital.
Who manages the use of working capital?
What are the principles of purchasing logistics?
How is procurement budgeting carried out?
What are the methods of working with clients and suppliers and what problems arise when interacting with them.
Are there specialists with specialized education?
When selecting candidates for the position of logistician, keep in mind that the first training programs in the logistics specialty appeared only in 2000.
Then only six Russian universities received permission from the Ministry of Education of the Russian Federation to experimentally introduce a new specialty in logistics: State University - Higher School of Economics, Russian Academy of Economics. G.V. Plekhanov, State University of Management, St. Petersburg State University of Economics and Finance, St. Petersburg State University of Engineering and Economics and Rostov State University of Economics. In 2002, they were joined by Moscow State Technical University. N.E. Bauman. Thus, for quite objective reasons, there are currently very few logisticians who have received specialized basic education. Therefore, you can pay attention to candidates with higher non-core education - economic or technical, as well as candidates who have received additional education in the specialty "logistics".
Based on the article: Pyatnitsa V. Instructions for finding a logistician // Personnel Affairs. 2005. No. 9. September
Here is an example of one of the simple, at first glance, tasks. Condition: “I sell apples at the market and make money from resale. I bought apples from a wholesaler for 100 rubles. I made a markup - 30%. By the end of the day I sold everything and received 130 rubles in my hands.” Question: “How much should I buy the next batch of apples from the same wholesaler?” According to my observations, candidates most often respond to this task like this:
complete stupor, and it is written on the person’s face that he is looking for a hidden catch;
They answer: “For 130 rubles, of course...”.
Having received the second answer, I usually wonder how I (the merchant) will then pay rent for a place in the market, pay taxes and how I will be able to buy something for dinner in the evening. The mystery is that few of the performers and managers understand the simple rule of purchasing activity: “If the business is stable and there is no serious expansion or curtailment of activities ahead, then you need to purchase (in amount) as much as you sell.”
My answer is: “First you need to determine how much inventory should be(for a sales week, for a month, for a year). Then decide whether I want to increase my investment in the business or whether I intend to make a profit on a one-time investment. If it is intended to increase investments, I can buy apples for any amount that I want to invest and am able to find. If I intend to fix my investments, then on this and all subsequent days I must buy goods worth 100 rubles. And put your earnings into your pocket every day - another 30 rubles in profit.”
Name APPROVED by the organization __________________________ (Head of the organization) JOB DESCRIPTION of the Director of Logistics ____________/_____________ Personal Explanation signature signature "___"__________ ____ N ____ "___"_____________ ____ year ____________ M.P.
1. GENERAL PROVISIONS
1.1. This job description defines the functional duties, rights and responsibilities of the Logistics Director (hereinafter referred to as the “Employee”).
1.2. An employee is appointed to a position and dismissed from a position in the manner established by current labor legislation by order of the Head of the Organization.
1.3. The employee reports directly to the _______________ Organization.
1.4. A person with a higher education and at least 3 years of experience in logistics management is appointed to the position of Employee.
1.5. The employee must know:
Federal laws and other regulatory legal acts regulating commercial activities.
Principles of forecasting in logistics and logistics planning.
Fundamentals of logistics systems design.
Principles of design and construction of logistics systems, formation of logistics connections.
Logistics information systems and their functions.
Fundamentals of management, marketing, production organization, modern business technologies, financial management.
Principles of production planning.
Economics and organization of cargo transportation on all types of transport.
Methods and procedures for inventory planning and management.
Principles of organizing warehousing.
Market conditions, methods for studying demand for products.
Principles of product distribution.
The procedure for developing business plans, agreements, contracts.
Requirements for the preparation of supply, transport, warehouse, sales and financial documentation.
Enterprise management structure.
Ethics of business communication.
Fundamentals of sociology, psychology and labor motivation.
1.6. During the period of temporary absence of the Employee, his duties are assigned to _____________________.
1.7. The employee reports directly to ______________________.
2. FUNCTIONAL RESPONSIBILITIES
Worker:
2.1. Manages logistics (ensures the preparation of logistics forecasts and plans; coordinates work on the design of logistics systems and their implementation at the enterprise; calculates logistics costs, develops a logistics budget and ensures compliance with it; organizes work on the creation and implementation of logistics information systems).
2.2. Manages logistics and procurement (develops procurement plans; coordinates the search for suppliers; manages the analysis of the terms of supply contracts and reliability of supplies; ensures the preparation and timely placement of orders from suppliers; coordinates the conclusion of contracts with suppliers; takes part in determining the types and terms of payments for concluded contracts; organizes interaction with suppliers; ensures the preparation of reports; analyzes the execution of orders and delivery results).
2.3. Manages inventories (analyzes production plans and reports on their implementation; plans the volume of inventories required for continuous production, linked to the cost base for storage and maintenance of inventories; coordinates work on calculating the costs of creating and storing inventories, acquisition costs, and operating costs storage (rent, payments for energy supply, etc.), routine maintenance (storage, inventory, internal movement), insurance; estimates costs and expenses for inventories; designs and implements inventory management systems; inventory modeling; coordinates inventory inventory; monitors inventory status.
2.4. Organizes warehouse activities (determines the types, location and size of warehouses necessary for storing material and technical resources and finished products; determines the types of warehouse equipment and calculates its optimal quantity; calculates the costs of warehouse activities); coordinates the warehouse technological process (arrival of material and technical resources and products to warehouses, carrying out loading and unloading operations, acceptance and transfer of resources and products to warehouses, ensuring the necessary regimes and conditions for their storage in warehouses); optimizes the processes of moving resources and products within the enterprise; develops guidelines for organizing warehouse accounting.
2.5. Controls the management of transportation of goods from other regions of the Russian Federation, determines the cargo carrier based on the most effective operating patterns of transport organizations and the most optimal types of transport (in accordance with standards for the conditions of transportation of certain types of goods), transport tariffs, technical, operational, economic and cost indicators transportation; determines methods and schemes for optimizing transport and technological schemes for cargo delivery; ensures the conclusion of contracts for transportation, freight forwarding and other services related to the transportation of goods; develops transportation plans; organizes the technological process of transportation (transfer of goods to carriers, control over the delivery of goods to consignees, coordination of loading and unloading operations); ensures document flow of the transport and technological process; analyzes the quality of transportation and timely delivery of goods.
2.6. Manages logistics personnel (organizes the selection and training of personnel; introduces personnel to the basics of logistics; sets tasks for personnel in certain areas; evaluates the work of personnel).
3. RIGHTS
3.1. The employee has the right:
To provide him with work stipulated by the employment contract;
To provide him with a workplace that meets state regulatory requirements for labor protection and the conditions provided for by the collective agreement;
To provide him with complete and reliable information about working conditions and labor protection requirements in the workplace;
For professional training, retraining and advanced training in the manner established by the Labor Code of the Russian Federation and other federal laws;
To receive materials and documents related to its activities, familiarize itself with draft decisions of the Organization’s management relating to its activities;
To interact with other departments of the Employer to resolve operational issues of their professional activities;
Submit proposals on issues related to your activities for consideration by your immediate supervisor.
3.2. The Employee has the right to demand from the Employer assistance in the performance of his official duties.
4. RESPONSIBILITY
The employee is responsible for:
4.1. Failure to perform or improper performance of one's duties as provided for in this job description - in accordance with current labor legislation.
4.2. Violation of safety rules and labor protection instructions.
4.3. Failure to take measures to suppress identified violations of safety, fire and other rules that pose a threat to the activities of the Employer and its employees.
4.4. Offenses committed during the period of its activities, in accordance with current civil, administrative and criminal legislation.
4.5. Causing material damage - in accordance with the current legislation of the Russian Federation.
5. WORKING CONDITIONS
5.1. The Employee’s work schedule is determined in accordance with the Internal Labor Regulations established in the Organization.
5.2. Due to production needs, the Employee is required to go on business trips (including local ones).
___________________________ ________________ ______________ (Position name (Personal signature) (Decoding of the head of the structural signature) of the unit) "___"__________ _____ AGREED (indicate all interested parties and their signatures) ___________________________ ________________ ______________ (Personal signature) (Deciphering the signature) "___"__________ _____ g. I have read the instructions: ________________ ______________ (Personal signature) (Decoding of signature) "___"__________ _____ g.I approve
_____________________________ (Last name, initials)
(name of organization, its ________________________________
organizational and legal form) (director; other person authorized
approve job description)
00.00.201_g.
m.p.
JOB DESCRIPTION OF THE DIRECTOR FOR LOGISTICS
——————————————————————-
(name of institution)
00.00.201_g. №00
I. General provisions
1.1. This job description establishes the rights, responsibilities and job responsibilities of the logistics director _____________________________ (hereinafter referred to as the “enterprise”).
Name of institution
1.2. The logistics director belongs to the category of managers.
1.3. A person appointed to the position of logistics director must have a higher education and at least 3 years of experience in logistics management.
1.4. Appointment to the position of logistics director and dismissal from it is carried out on the basis of an order from the director of the enterprise upon the recommendation of the executive director.
1.5. The Logistics Director supervises the employees of the enterprise's logistics service.
1.6. If the logistics director is absent, then his duties are temporarily performed by a person appointed in accordance with the established procedure, who is responsible for the proper performance of his official duties.
1.7. The logistics director must know:
— basics of designing logistics systems;
— logistics information systems and their functions;
— principles of production planning;
— principles of forecasting in logistics and logistics planning;
— principles of design and construction of logistics systems, formation of logistics connections;
— principles of organizing warehousing;
— principles of product distribution;
— requirements for the preparation of supply, transport, warehouse, sales and financial documentation;
— the procedure for developing business plans, agreements, contracts;
— enterprise management structure;
— market conditions, methods for studying demand for products;
— methods and procedures for inventory planning and management;
— federal laws and other regulatory legal acts regulating commercial activities;
— basics of management, marketing, production organization, modern business technologies, financial management;
— economics and organization of cargo transportation by all types of transport;
— fundamentals of sociology, psychology and labor motivation, as well as ethics of business communication.
II. Job responsibilities
The Logistics Director performs the following duties:
2.1. Organizes warehouse activities, namely:
— determines the types, location and size of warehouses that are necessary for storing material and technical resources and finished products;
— determines the types of warehouse equipment, and also makes calculations of its optimal quantity;
— calculates the costs of warehouse activities;
— coordinates the warehouse technological process (arrival of material and technical resources and products to warehouses, carrying out loading and unloading operations, acceptance and transfer of resources and products to warehouses, ensuring the necessary regimes and conditions for their storage in warehouses);
— optimizes the processes of moving resources and products within the enterprise;
— develops guidelines for organizing warehouse accounting.
2.2. Manages logistics, namely:
— ensures the preparation of logistics forecasts and plans;
— coordinates work on the design of logistics systems and their implementation at the enterprise;
— makes calculations of logistics costs;
— develops a logistics budget and ensures its compliance;
— organizes work on the creation and implementation of logistics information systems.
2.3. Manages logistics personnel, namely:
— organizes the selection and training of personnel;
— introduces staff to the basics of logistics;
— sets tasks for personnel in certain areas;
— evaluates the work of the staff.
2.4. Manages logistics and procurement, namely:
— develops procurement plans;
— coordinates the search for suppliers, as well as coordinates the conclusion of contracts with suppliers;
— manages the analysis of the terms of supply contracts and reliability of supplies;
— ensures the preparation and timely placement of orders from suppliers;
— participates in determining the types and terms of payments under concluded agreements;
— organizes interaction with suppliers;
— ensures the preparation of reports;
— analyzes the fulfillment of orders and delivery results.
2.5. Performs inventory management, namely:
— analyzes production plans and reports on their implementation;
— plans the volumes of inventories required for continuous production in relation to the cost base for storage and maintenance of inventories;
— coordinates work on calculating costs for the formation and storage of inventories, costs of acquisition, operation of storage areas (rent, payments for energy supply, etc.), routine maintenance (storage, inventory, internal movement), insurance;
- assesses the costs and expenses of inventories;
— engaged in the design and implementation of inventory management systems;
— models inventory management schemes;
— develops methods for accounting, assessing and modeling reserves;
— coordinates the inventory of stocks;
- Monitors the status of inventories.
2.6. Controls the management of transportation of goods from other regions of the Russian Federation, namely;
— determines the cargo carrier, guided by the most effective operating patterns of transport organizations and the most optimal types of transport (in accordance with standards for the conditions of transportation of certain types of cargo), transport tariffs, technical, operational, economic and cost indicators of transportation;
— determines methods and schemes for optimizing transport and technological schemes for cargo delivery;
— ensures the conclusion of contracts for transportation, freight forwarding and other services related to the transportation of goods;
— develops transportation plans;
— organizes the technological process of transportation (transfer of goods to carriers, control over the delivery of goods to consignees, coordination of loading and unloading operations);
— ensures document flow of the transport and technological process;
— analyzes the quality of transportation and timely delivery of goods.
III. Rights
The Logistics Director has the right:
3.1. Contact the head of the enterprise:
— with ideas about the appointment, relocation and dismissal of subordinate employees from their positions;
— with proposals to encourage distinguished employees, to bring violators of production and labor discipline to financial and disciplinary liability.
3.2. Take part in the preparation of draft orders, instructions, and other documents related to the financial and economic activities of the enterprise.
3.3. Within your competence, sign and endorse documents.
3.4. Issue, with your signature, orders for the enterprise on logistics management issues.
3.5. Independently conduct correspondence with structural divisions of the enterprise, as well as other organizations on issues within its competence.
3.6. Inspect the activities of logistics and other divisions of the enterprise within the framework of logistics control and give binding instructions to correct existing deficiencies.
3.7. Contact the heads of structural divisions of the enterprise with requests for information and documents necessary to fulfill their official duties.
3.8. Act on behalf of the enterprise, represent the interests of the enterprise in relations with contractors, state authorities and local governments on commercial issues.
IV. Responsibility
The Logistics Director is responsible for:
4.1. In case of causing material damage within the limits determined by the civil and labor legislation of the Russian Federation.
4.2. In case of commission of offenses in the course of carrying out their activities within the limits determined by the criminal, administrative and civil legislation of the Russian Federation.
4.3. In case of improper performance or failure to fulfill their job duties, which are provided for in this job description, within the limits determined by the labor legislation of the Russian Federation.
Head of structural unit: _____________ __________________
00.00.201_g.
I have read the instructions,
one copy received: _____________ __________________
(signature) (surname, initials)
00.00.20__
1. The logistics director belongs to the category of managers.
2. A person with a higher education and at least 3 years of experience in logistics management is appointed to the position of Logistics Director.
3. Appointment to the position of Logistics Director and dismissal from it is made by order of the Director of the enterprise on the recommendation of the executive director.
4. The logistics director must know:
4.1. Federal laws and other regulatory legal acts regulating commercial activities.
4.2. Principles of forecasting in logistics and logistics planning.
4.3. Fundamentals of logistics systems design.
4.4. Principles of design and construction of logistics systems, formation of logistics connections.
4.5. Logistics information systems and their functions.
4.6. Fundamentals of management, marketing, production organization, modern business technologies, financial management.
4.7. Principles of production planning.
4.8. Economics and organization of cargo transportation on all types of transport.
4.9. Methods and procedures for inventory planning and management.
4.10. Principles of organizing warehousing.
4.11. Market conditions, methods for studying demand for products.
4.12. Principles of product distribution.
4.13. The procedure for developing business plans, agreements, contracts.
4.14. Requirements for the preparation of supply, transport, warehouse, sales and financial documentation.
4.15. Enterprise management structure.
4.16. Ethics of business communication.
4.17. Fundamentals of sociology, psychology and labor motivation.
5. The logistics director supervises the employees of the enterprise’s logistics service.
6. During the absence of the Logistics Director (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.
2. Job responsibilities
Director of logistics:
1. Manages logistics (ensures the preparation of logistics forecasts and plans; coordinates work on the design of logistics systems and their implementation at the enterprise; calculates logistics costs, develops a logistics budget and ensures its compliance; organizes work on the creation and implementation of logistics information systems.
2. Manages logistics and procurement (develops procurement plans; coordinates the search for suppliers; manages the analysis of the terms of supply contracts and reliability of supplies; ensures the preparation and timely placement of orders from suppliers; coordinates the conclusion of contracts with suppliers; takes part in determining the types and terms of payments under concluded contracts; organizes interaction with suppliers; ensures the preparation of reports; analyzes the fulfillment of orders and the results of deliveries.
3. Manages inventories (analyzes production plans and reports on their implementation; plans the volumes of inventories required for continuous production in relation to the cost base for storage and maintenance of inventories; coordinates work on calculating the costs of creating and storing inventories, acquisition costs, and operating costs storage locations (rent, payments for energy supply, etc.), ongoing maintenance (storage, inventory, internal movement), insurance; estimates costs and expenses for inventories; designs and applies inventory management systems; develops accounting and valuation methods; and inventory modeling; coordinates inventory inventory; monitors inventory status.
4. Organizes warehouse activities (determines the types, location and size of warehouses necessary for storing material and technical resources and finished products; determines the types of warehouse equipment and calculates its optimal quantity; calculates the costs of warehouse activities; coordinates the warehouse technological process (receipt of materials and technical resources and products to warehouses, carrying out loading and unloading operations, acceptance and transfer of resources and products to warehouses, ensuring the necessary regimes and conditions for their storage in warehouses); optimizes the processes of moving resources and products within the enterprise; develops guidelines for organizing warehouse accounting.
5. Controls the management of transportation of goods from other regions of the Russian Federation, determines the cargo carrier, based on the most effective operating schemes of transport organizations and the most optimal types of transport (in accordance with standards for the conditions of transportation of certain types of goods), transport tariffs, technical, operational, economic and transportation cost indicators; determines methods and schemes for optimizing transport and technological schemes for cargo delivery; ensures the conclusion of contracts for transportation, freight forwarding and other services related to the transportation of goods; develops transportation plans; organizes the technological process of transportation (transfer of goods to carriers, control over the delivery of goods to consignees, coordination of loading and unloading operations); ensures document flow of the transport and technological process; analyzes the quality of transportation and timely delivery of goods.
6. Manages logistics personnel (organizes the selection and training of personnel; introduces personnel to the basics of logistics; sets tasks for personnel in certain areas; evaluates the work of personnel.
3. Rights
The Logistics Director has the right:
1. Act on behalf of the enterprise, represent the interests of the enterprise in relations with counterparties, state authorities and local governments on commercial issues.
2. Request and receive the necessary information and documents from the heads of structural divisions of the enterprise and specialists.
3. Check the activities of logistics and other divisions of the enterprise within the framework of logistics control and give binding instructions to correct existing deficiencies.
4. Participate in the preparation of draft orders, instructions, and other documents related to the financial and economic activities of the enterprise.
5. Within the limits of his competence, sign and endorse documents, issue orders for the enterprise on logistics management issues with his signature.
6. Independently conduct correspondence with structural divisions of the enterprise, as well as other organizations on issues within its competence.
7. Submit for consideration by the head of the enterprise:
7.1. Ideas on the appointment, transfer and dismissal of subordinate employees.
7.2. Proposals: on encouraging distinguished employees, on bringing material and disciplinary liability to violators of production and labor discipline.
4. Responsibility
The Logistics Director is responsible for:
1. For improper performance or failure to fulfill one’s job duties as provided for in this job description, within the limits established by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities, within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the enterprise Ch within the limits established by the current labor legislation of the Russian Federation.
HR Director E.E. Khromova
AGREED:_________________________________
The form was prepared using legal acts as of 08/14/2009.
Name I APPROVED
organizations
__________________________
(Head of the organization)
JOB DESCRIPTION
Logistics Director ____________/_____________________
Personal Transcript
signature signature
"___"__________ ____ N ____ "___"_____________ ____ g.
____________ M.P.
1. GENERAL PROVISIONS
1.1. This job description defines the functional duties, rights and responsibilities of the Logistics Director (hereinafter referred to as the “Employee”).
1.2. An employee is appointed to a position and dismissed from a position in the manner established by current labor legislation by order of the Head of the Organization.
1.3. The employee reports directly to the _______________ Organization.
1.4. A person with a higher education and at least 3 years of experience in logistics management is appointed to the position of Employee.
1.5. The employee must know:
- Federal laws and other regulatory legal acts regulating commercial activities.
- Principles of forecasting in logistics and logistics planning.
- Fundamentals of logistics systems design.
- Principles of design and construction of logistics systems, formation of logistics connections.
- Logistics information systems and their functions.
- Fundamentals of management, marketing, production organization, modern business technologies, financial management.
- Principles of production planning.
- Economics and organization of cargo transportation on all types of transport.
- Methods and procedures for inventory planning and management.
- Principles of organizing warehousing.
- Market conditions, methods for studying demand for products.
- Principles of product distribution.
- The procedure for developing business plans, agreements, contracts.
- Requirements for the preparation of supply, transport, warehouse, sales and financial documentation.
- Enterprise management structure.
- Ethics of business communication.
- Fundamentals of sociology, psychology and labor motivation.
1.6. During the period of temporary absence of the Employee, his duties are assigned to _____________________.
1.7. The employee reports directly to ______________________.
2. FUNCTIONAL RESPONSIBILITIES
Worker:
2.1. Manages logistics (ensures the preparation of logistics forecasts and plans; coordinates work on the design of logistics systems and their implementation at the enterprise; calculates logistics costs, develops a logistics budget and ensures compliance with it; organizes work on the creation and implementation of logistics information systems).
2.2. Manages logistics and procurement (develops procurement plans; coordinates the search for suppliers; manages the analysis of the terms of supply contracts and reliability of supplies; ensures the preparation and timely placement of orders from suppliers; coordinates the conclusion of contracts with suppliers; takes part in determining the types and terms of payments for concluded contracts; organizes interaction with suppliers; ensures the preparation of reports; analyzes the execution of orders and delivery results).
2.3. Manages inventories (analyzes production plans and reports on their implementation; plans the volume of inventories required for continuous production, linked to the cost base for storage and maintenance of inventories; coordinates work on calculating the costs of creating and storing inventories, acquisition costs, and operating costs storage (rent, payments for energy supply, etc.), routine maintenance (storage, inventory, internal movement), insurance; estimates costs and expenses for inventories; designs and implements inventory management systems; inventory modeling; coordinates inventory inventory; monitors inventory status.
2.4. Organizes warehouse activities (determines the types, location and size of warehouses necessary for storing material and technical resources and finished products; determines the types of warehouse equipment and calculates its optimal quantity; calculates the costs of warehouse activities); coordinates the warehouse technological process (arrival of material and technical resources and products to warehouses, carrying out loading and unloading operations, acceptance and transfer of resources and products to warehouses, ensuring the necessary regimes and conditions for their storage in warehouses); optimizes the processes of moving resources and products within the enterprise; develops guidelines for organizing warehouse accounting.
2.5. Controls the management of transportation of goods from other regions of the Russian Federation, determines the cargo carrier based on the most effective operating patterns of transport organizations and the most optimal types of transport (in accordance with standards for the conditions of transportation of certain types of goods), transport tariffs, technical, operational, economic and cost indicators transportation; determines methods and schemes for optimizing transport and technological schemes for cargo delivery; ensures the conclusion of contracts for transportation, freight forwarding and other services related to the transportation of goods; develops transportation plans; organizes the technological process of transportation (transfer of goods to carriers, control over the delivery of goods to consignees, coordination of loading and unloading operations); ensures document flow of the transport and technological process; analyzes the quality of transportation and timely delivery of goods.
2.6. Manages logistics personnel (organizes the selection and training of personnel; introduces personnel to the basics of logistics; sets tasks for personnel in certain areas; evaluates the work of personnel).
3. RIGHTS
3.1. The employee has the right:
- to provide him with work stipulated by the employment contract;
- to provide him with a workplace that meets state regulatory requirements for labor protection and the conditions provided for by the collective agreement;
- to provide him with complete and reliable information about working conditions and labor protection requirements in the workplace;
- for professional training, retraining and advanced training in the manner established by the Labor Code of the Russian Federation and other federal laws;
- to receive materials and documents related to its activities, familiarize itself with draft decisions of the Organization’s management relating to its activities;
- to interact with other departments of the Employer to resolve operational issues of their professional activities;
- submit proposals on issues of their activities for consideration by their immediate supervisor.
3.2. The Employee has the right to demand from the Employer assistance in the performance of his official duties.
4. RESPONSIBILITY
The employee is responsible for:
4.1. Failure to perform or improper performance of one's duties as provided for in this job description - in accordance with current labor legislation.
4.2. Violation of safety rules and labor protection instructions.
4.3. Failure to take measures to suppress identified violations of safety, fire and other rules that pose a threat to the activities of the Employer and its employees.
4.4. Offenses committed during the period of its activities, in accordance with current civil, administrative and criminal legislation.
4.5. Causing material damage - in accordance with the current legislation of the Russian Federation.
5. WORKING CONDITIONS
5.1. The Employee’s work schedule is determined in accordance with the Internal Labor Regulations established in the Organization.
5.2. Due to production needs, the Employee is required to go on business trips (including local ones).
___________________________ ________________
______________
(Position name (Personal signature) (Decoding
head of structural signature)
divisions)
"___"__________ _____ G.
AGREED
(indicate all interested parties
and their signatures)
___________________________ ________________ ______________
(Personal signature) (Transcription
signatures)
"___"__________ _____ G.
I have read the instructions: ________________ ______________
(Personal signature) (Transcription
signatures)
"___"__________ _____ G.
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