Submission of electronic reporting to the social insurance fund. Electronic reporting to the FSS Sending 4 FSS through the portal

According to the law, passing FSS 4 in 2018 is mandatory for all contribution payers. These include individual entrepreneurs and organizations with employees. Contributions are paid from the income of all employees subject to social insurance.

The contribution amount is calculated at special rates. You can also send the report in paper form, but the electronic format has a number of advantages. In this case, it is important to note the following limitation on the number: if the policyholder’s company has up to 25 employees, the law allows for the submission of a report in paper form.

What is special about the ReportMaster service?

This service supports sending a 4 FSS report on behalf of an authorized representative based on a power of attorney or certificate. In addition, we send reporting documentation to the Pension Fund and tax authorities, and carry out tax reconciliations. We also fill out and check reports and provide extracts from the Unified State Register of Legal Entities/Unified State Register of Individual Entrepreneurs completely free of charge.

The modern “ReportMaster” service will help you submit reporting documentation in electronic form on time.

With it you save time, effort and avoid typical mistakes often made when filling out documents.

When submitting reports with our help, you can be sure that they will reach the FSS without delay.

Submission of VAT via the Internet on the day of application.

At the moment, the following entities must submit VAT returns in electronic format:

organizations that operate under the general taxation system, including individual entrepreneurs who chose OSNO during registration;

companies operating under a special taxation system (the so-called “simplified” procedure, single tax, patents), which issued VAT invoices to clients during the reporting period. These entities are required to declare withheld VAT and pay it;

tax agents.

The “ReportMaster” service offers you qualified assistance in submitting reporting documentation to the Social Insurance Fund, tax authorities and other regulatory authorities. To find out more about us, please contact a consultant at the number provided.

Submit reports to the Social Insurance Fund electronically via Extern. Always up-to-date reporting forms. The system will generate the necessary forms based on your data. Built-in checking will identify errors that prevent reports from being sent. Convenient navigation will help you quickly get to the error and fix it.

Electronic reporting is transmitted to the FSS via telecommunication channels. You will be able to track the entire chain of sending the report. As soon as the fund's specialists accept the reporting, you will receive an acceptance receipt.

Who should report to the Social Insurance Fund?

All payers of insurance premiums report to the FSS of the Russian Federation. These include individual entrepreneurs and organizations with employees. Contributions are paid from the income of all employees who are subject to social insurance.

Contributions are calculated at special rates.

Reports can be submitted either electronically or on paper. The only limitation when choosing a reporting method is the number. If the policyholder has up to 25 employees inclusive, the law allows reporting to be submitted on paper. In all other cases, you will have to report electronically.

What forms can be prepared and submitted through Externship?

Policyholders need to submit Form 4-FSS quarterly. In it, companies and individual entrepreneurs report accrued contributions for injuries. Until 2017, Form 4-FSS also included information on contributions for temporary disability and social insurance. Due to the change of the contribution administrator, the form has undergone changes and has become of a different type.

Submission of reports in Form 4-FSS does not depend on the fact of salary accrual. If for some reason the employees had no income during the reporting period, the form must be submitted with zero indicators. Failure to submit reports on time may result in a fine from the Social Insurance Fund. Submitting reports electronically helps save time and eliminate errors before sending the report.

When submitting reporting forms through Extern, you can be sure that they will reach the Social Insurance Fund on time.

Reporting in electronic form!!!

For the attention of policyholders whose average number of individuals in whose favor payments and other remunerations are made for the previous period exceeds 50 people, as well as newly created (including during reorganization) organizations in which the number of these individuals exceeds this limit.

The technology for accepting payments from policyholders for accrued and paid insurance premiums in the system of the Social Insurance Fund of the Russian Federation in electronic form using an electronic digital signature was approved by order of the Social Insurance Fund of the Russian Federation No. 19 dated February 12, 2010. Download

A single point for receiving policyholder reports in electronic form using an electronic digital signature has the address http://f4.fss.ru.

The signature key certificate of an authorized official of the Foundation and the list of revoked signature key certificates are posted on the Foundation’s Internet site at www.fss.ru/uc.

You can prepare a report on accrued and paid insurance premiums in electronic form using the services of third-party software manufacturers or use the free service provided in the Fund’s search and monitoring system (Fund Portal) http://fz122.fss.ru.

An interface for integration into third-party software for working with a single point of receiving policyholder reports in electronic form using an electronic digital signature is available at www.fss.ru/uc.

VERIFICATION CENTER

Certificate of the publisher of the certification center of the FSS of the Russian Federation: http://www.fss.ru/files/25634/CA_FSS_RF_2011.cer

List of revoked certificates: http://www.fss.ru/files/25634/CA_FSS_RF.crl

Certificate of public key signature of an authorized person for signing a receipt for payment acceptance: http://www.fss.ru/files/25634/F4_FSS_RF_2011.cer

An example of a public key signature certificate for the Policyholder for submitting a settlement to the Federal Insurance Service of the Russian Federation:
http://www.fss.ru/uc/ivanov.cer, in pdf format: http://www.fss.ru/uc/ivanov.pdf

Clarification on Appendix No. 3 to the Technology for Receiving Settlements from Policyholders
http://www.fss.ru/uc/Raz_Pril_3.pdf

Regulations of the certification center of the FSS of the Russian Federation: http://www.fss.ru/uc/Reglament_UC_FSS.pdf

Trusted certification centers of the Social Insurance Fund of the Russian Federation:

1. Verification Center Federal State Unitary Enterprise Main Research Computing Center of the Federal Tax Service;

2. Verification Center Open Joint Stock Company "InfoTeKS Internet Trust".

State institution - Moscow regional branch of the Social Insurance Fund of the Russian Federation, in order to reduce the time for submitting reports on funds of the Social Insurance Fund of the Russian Federation (form 4-FSS of the Russian Federation), invites you to submit copies of payslips in electronic form through a special information portal of the Social Insurance Fund of the Russian Federation - Internet -portal - located at: http://fz122.fss.ru/.

To gain access to the portal, you must register, for which you must indicate the user name in the system (login), password, full name in the registration card. the responsible person, place of work (the category of the organization is selected through the list indicated on the card), other data of the insured's organization (TIN, address, telephone, etc.), necessarily the email address and branch number of the regional office in which you are registered as an insured ( list selection).

After registering in the portal, you should fill out the Application form for the provision of extended access rights in the search and monitoring system of the Social Insurance Fund of the Russian Federation “FZ-122” (hereinafter referred to as the Application) with the obligatory completion of the specified details that correspond to the registration data in the portal.

The application, signed by the head of the organization (enterprise), is subject to transmission to the branch of the regional office at the place of registration during the period of the documentary on-site inspection or during the reporting period or other time convenient for you.

Working in an electronic document management system will not only reduce the time it takes to submit reports, but will also give you the opportunity to:

• first check the correctness of the report using the existing specialized program in the Analytics portal section;
• independently identify and eliminate errors made during the preparation of the report (before the results of the desk audit);
• check the status of your settlements with the branch of the regional branch of the Fund;
• see information about planned audits, as well as the results of desk and on-site documentary checks, etc.

Further expansion of the capabilities of the portal http://fz122.fss.ru/ will provide you, as our user, with new perspectives.

Download a sample Application.

Accounting programs

Can't submit form report 4-fund And FSZN portal Doesn’t open or is frozen and you’re running out of time? Can't figure it out electronic declaration in a programme Payer's AWS? Overdue certificates or strange errors appear? Do you want to pay? insurance premiums via the Internet, but don't know how?

We will help you troubleshoot, configure and solve all problems that arise with:

Payer's AWS (Electronic declaration, EDecclaration) Ministry of Taxes and Duties of the Republic of Belarus

Responder's workstation(Software of the National Statistical Committee of the Republic of Belarus)

Programs Entering DPU, DPU control(FSZN)

Client ACCORDING TO PCDST ASU PU for FSZN payers

Cryptographic software JSC "Avest"

4-fund through the FSZN portal

Providing reporting according to the form 4-insurance(Belgosstrakh) via Belgosstrakh website

Troubleshooting software packages 1C company.

Settings VAT invoice.

Price Setting up one user workstation at the customer’s premises costs from 20 rubles.

Price setting up one user's workstation in a workshop environment costs from 15 rubles.

For our regular clients, we provide assistance remotely.

Electronic reporting to the Social Insurance Fund

According to current legislation, policyholders have the opportunity to submit reports to the Federal Insurance Service via paper or in the form of an electronic document.

The deadline for submission is limited to the 20th or 25th day (for paper and electronic decisions, respectively) of the second month following the reporting period (Federal Law No. 212 and No. 406 as amended from 12/01/14). Moreover, starting from 2015, only organizations with up to 25 employees have the right to use paper media (Federal Law No. 188 of June 28, 2014). Other business entities are required to submit reports to the Social Insurance Fund in electronic form. In this case, when submitting a paper version, the documents are considered not submitted with the imposition of appropriate penalties.

How to submit FSS reports electronically?

There are two main ways. Firstly, you can use the Social Insurance Fund’s own portal; electronic reporting is created directly on the department’s website. Let's consider the main stages of this procedure.

• Filling out the form. It is necessary to go to the portal website http://portal.fss.ru/fss/services/f4input and fill out electronic reporting for the corresponding period in the proposed FSS Form 4. The finished file in Excel format must be saved to your local hard drive.
• Encryption and signing. The saved FSS reporting file in electronic form should be signed with a qualified digital signature certificate and encrypted with a certificate of the addressee (Insurance Service). The issue of an EDS certificate must be pre-ordered from an institution accredited by the FSB, for example, from the National Certification Center. The key certificate, as well as cryptographic information protection tools, must be installed on the personal computer of the reporting organization.
• Loading. Electronic reporting signed and encrypted for the FSS should be uploaded to the receiving gateway of the Service (http://f4.fss.ru/fss/upload).
• Examination. The FSS will check the uploaded file to ensure that the electronic digital signature certificate is up-to-date, as well as whether the contents of the report comply with current requirements. After successfully passing the verification, a receipt of settlement is sent to the reporting organization. If errors are detected, a verification protocol is sent; in this case, it will be necessary to send a new report after it has been corrected.

An alternative option for generating electronic reporting for the Federal Insurance Service is the use of special software installed on a personal computer.

The advantage of this solution is the ability to complete documentation even in the absence of the Internet or poor connection quality. You can purchase a modern multifunctional software package for creating, checking and sending reports to the Social Insurance Fund, Federal Tax Service, Pension Fund of Russia, Rosstat and other regulatory organizations at the National Certification Center.

Prices are indicated for the offices of CJSC National Certification Center in Moscow, Khabarovsk, Simferopol. Prices for services in other constituent entities of the Russian Federation may differ.

Attention policyholders!

Dear policyholders, we inform you that the Portal of the Social Insurance Fund of the Russian Federation and the Gateway for receiving calculations of the 4-FSS form with electronic signature will be completely unavailable due to routine maintenance in the period from 23:00 on 10/13/2017 to 05:00 on 10/14/2017 on 07/07. 2017 Moscow time.

Attention policyholders!

The order of the Social Insurance Fund of the Russian Federation “On introducing changes to the Technology for accepting payments from policyholders for accrued and paid insurance premiums in the system of the Social Insurance Fund of the Russian Federation in electronic form using an electronic signature, approved by order of the Social Insurance Fund of the Russian Federation dated February 12, 2010, has been published. No. 19." Fund Order No. 416 dated September 11, 2017

How to submit a report on Form 4-FSS electronically?

The changes concern the structure and format-logical relationships of the calculation of “FSS Form-4” when submitting reports to the Social Insurance Fund of the Russian Federation in electronic form with an electronic signature, starting from the third quarter of 2017.

We also draw your attention to the fact that from September 15, 2017, a new key certificate for verifying the electronic signature of an authorized person of the Fund will be put into effect for encrypting the report and verifying the receipt. To submit reports on Form 4-FSS, as well as transfer to the Fund registers of information for appointments and payment of benefits (pilot regions “Direct Payments”) in electronic form, you must replace the old certificate with a new one in the program that you use to prepare and send the report . The new key certificate for verifying the electronic signature of an authorized person of the Foundation has been published at http://fss.ru/uc/.

Routine work from 21:00 July 7, 2017 to 10:00 July 8, 2017

Dear users!

We inform you that from 21:00 07/07/2017 (Friday) to 10:00 07/08/2017 (Saturday) Moscow time
Portal of the Social Insurance Fund of the Russian Federation
and the Gateway for receiving calculations of Form 4-FSS with electronic signature will be completely unavailable due to routine maintenance.

We apologize for any inconvenience caused.

Attention policyholders! Order on submission of insured accounts for accrued and paid insurance premiums for the 1st quarter of 2017.

Attention policyholders! Order on submitting settlements of insurers for accrued and paid insurance premiums for the 1st quarter of 2017. The order of the Social Insurance Fund of the Russian Federation “On amendments to the order of the Social Insurance Fund of the Russian Federation dated February 12, 2010 No. 19” “On the introduction of secure exchange” was published documents in electronic form using an electronic digital signature for the purposes of compulsory social insurance" Order of the Fund No. 83 of March 9, 2017.

The changes concern the structure and format-logical relationships of the calculation of “FSS Form-4” when submitting reports to the Social Insurance Fund of the Russian Federation in electronic form with an electronic signature, starting from the first quarter of 2017.

For software developers. The policyholder's calculation according to FSS Form-4 for the 1st quarter of 2017 must be prepared as an xml file in the format specified by the following XSD schema.

Change in the XSD scheme for calculating the policyholder for accrued and paid insurance premiums for the 3rd quarter of 2016.

For software developers. The policyholder's calculation according to FSS Form-4 for the 3rd quarter of 2016 must be prepared as an xml file in the format specified by the following XSD schema.

Technology break 10/03/2016 from 13:15 to 13:45

On 10/03/2016, for technical reasons, portal.fss.ru will be unavailable from 13:15 to 13:45 Moscow time

Attention policyholders!

The order of the Social Insurance Fund of the Russian Federation “On amendments to the order of the Social Insurance Fund of the Russian Federation dated February 12, 2010 No. 19 “On the introduction of secure exchange of documents in electronic form using an electronic digital signature for the purposes of compulsory social insurance” was published. Order of the Fund No. 386 dated September 29, 2016. Changes concern the structure and format-logical relationships of the calculation of “FSS Form-4” when submitting reports to the Social Insurance Fund of the Russian Federation in electronic form with an electronic signature, starting from the third quarter of 2016.” Fund Order No. 386 dated September 29, 2016

Attention policyholders!

Dear policyholders! Please note that as of September 16, 2016, the key certificate for verifying the signature of an authorized person of the Foundation for encrypting the report and verifying the receipt has been updated. To submit reports on Form 4-FSS, as well as transfer sick leave certificates (pilot regions) to the Fund electronically, you need to replace the certificate in the program that you use to send the report. The key certificate for verifying the signature of an authorized person of the Foundation is published at http://fss.ru/uc/. We also inform you that if you use the free programs “Preparing calculations for the Social Insurance Fund” or “Signing and encrypting electronic documents” http://fss.ru/ru/fund/download/index.shtml, then instructions for installing the necessary certificates are available at http://fz122.fss.ru/doc/Rekomendacii_dlya_strakhovatelej.pdf (Third stage of the Recommendation for submitting pay slips according to Form 4 of the FSS of the Russian Federation in electronic form using an electronic signature).

Attention policyholders!

The order of the Social Insurance Fund of the Russian Federation “On amendments to the order of the Social Insurance Fund of the Russian Federation dated February 12, 2010 No. 19 “On the introduction of secure exchange of documents in electronic form using an electronic digital signature for the purposes of compulsory social insurance” was published. Order of the Fund No. 123 dated March 29, 2016. Changes concern the structure and format-logical relationships of the calculation of “FSS Form-4” when submitting reports to the Social Insurance Fund of the Russian Federation in electronic form with an electronic signature, starting from the first quarter of 2016.

Change in the XSD scheme for calculating the policyholder for accrued and paid insurance premiums for the 1st quarter of 2016.

For software developers. The policyholder's calculation according to FSS Form-4 for the 1st quarter of 2016 must be prepared as an xml file in the format specified by the following XSD schema.

Dear policyholders!

The “Certifying Authority” section contains updated recommendations for submitting pay slips for “Form-4 FSS” in electronic form using an electronic signature (http://fss.ru/uc/). Also, for the convenience of policyholders, the recommendations contain samples of powers of attorney for submitting payslips according to “FSS Form-4” through authorized representatives.

Dear policyholders!

Please note that as of September 16, 2015, the key certificate for verifying the signature of an authorized person of the Foundation for encrypting the report and verifying the receipt has been updated.

To submit reports on Form 4-FSS, as well as transfer to the Fund of registers of sick leave certificates of incapacity for work (pilot regions) in electronic form, you you need to replace the certificate in the program you use to send the report. The key certificate for verifying the signature of an authorized person of the Foundation is published at http://fss.ru/uc/.

We also inform you that if you use the free programs “Preparing calculations for the Social Insurance Fund” or “Signing and encrypting electronic documents” http://fss.ru/ru/fund/download/index.shtml, then instructions for installing the necessary certificates are available at http://fz122.fss.ru/doc/Rekomendacii_dlya_strakhovatelej.pdf (Third stage of the Recommendation for submitting pay slips according to Form 4 of the FSS of the Russian Federation in electronic form using an electronic signature).

Dear policyholders!

Please note that in accordance with paragraph 7 of Article 4 of the Federal Law of July 24, 2009 No. 212-FZ “On insurance contributions to the Pension Fund of the Russian Federation, the Social Insurance Fund of the Russian Federation, the Federal Compulsory Medical Insurance Fund” if the last day the deadline falls on a day recognized in accordance with the legislation of the Russian Federation as a weekend and (or) a non-working holiday; the expiration date of the period is considered to be the next working day following it. Thus, the last day for submitting calculations for the 1st quarter of 2015 in the form of an electronic document is April 27, 2015.

Change in the XSD scheme for calculating the policyholder for accrued and paid insurance premiums for the 1st quarter of 2015.

For software developers. The policyholder's calculation according to FSS Form-4 for the 1st quarter of 2015 must be prepared as an xml file in the format specified by the following XSD schema.
The report header of the XML file should match the example below. Example: <F4REPORT xmlns=»http://fz122.fss.ru» xmlns:xsd=»http://www.w3.org/2001/XMLSchema-instance» xsd:schemaLocation=»http://fz122.fss. rudoc/f4form_2015.xsd»>

Attention policyholders!

No. 59 (Registered with the Ministry of Justice on March 20, 2015 No. 36505), amendments were made to the order of the Social Insurance Fund of the Russian Federation dated February 12, 2010 No. 19 “On the introduction of secure exchange of documents in electronic form using an electronic digital signature for the purposes of compulsory social insurance ". The changes concern the structure and format-logical relationships of the calculation of “FSS Form-4” when submitting reports to the Social Insurance Fund of the Russian Federation in electronic form with an electronic signature, starting from the first quarter of 2015.
Fund Order No. 124 dated March 27, 2015

Attention policyholders!

Due to maintenance work, from January 12 to January 21, 2015, there were interruptions in the receipt of FSS Form-4 Calculations. If you have not received a receipt for receipt of the Form-4 FSS Calculation, or a receipt for receiving the Form-4 FSS Calculation with errors, we ask you to re-send the Form-4 FSS Calculation to the Fund in electronic form by January 26, 2015 (inclusive).
The service is designed to receive reports in form 4-FSS in electronic form from policyholders registered in the prescribed manner with the Social Insurance Fund of the Russian Federation and who have the ability to use an electronic signature.
Attention!

In accordance with Article 19, Part 2 of the Federal Law of April 6, 2011 No. 63-FZ “On Electronic Signatures” as amended by the Federal Law of July 2, 2013 No. 171-FZ “On Amendments to the Federal Law “On Official Statistical Accounting” and the system of state statistics in the Russian Federation" and certain legislative acts of the Russian Federation" "...An electronic document signed with an electronic signature, the verification key of which is contained in the electronic signature verification key certificate, issued in accordance with the procedure previously established by the Federal Law of January 10, 2002 No. 1-FZ “On Electronic Digital Signature” during the validity period of the specified certificate, but no later than December 31, 2013, is recognized as an electronic document signed with a qualified electronic signature in accordance with this Federal Law...” Thus, from January 1, 2014, the Social Insurance Fund of the Russian Federation accepts electronic documents signed only with an enhanced qualified signature, the verification certificate of which was issued in accordance with the requirements of the Federal Law of April 6, 2011 No. 63-FZ “On Electronic Signatures” .

Calculations “Form 4-FSS” for the first half of 2013 are presented in accordance with the order of the Ministry of Labor and Social Protection of the Russian Federation dated March 19, 2013 No. 107n “On approval of the form of calculation for accrued and paid insurance contributions for compulsory social insurance in case of temporary disability and in connection with maternity and compulsory social insurance against accidents at work and occupational diseases, as well as the costs of paying insurance coverage and the procedure for filling it out.”

Order of the Ministry of Labor No. 107n dated March 19, 2013 comes into force 10 days from the date of its publication.

Order of the Social Insurance Fund of the Russian Federation dated June 13, 2013 No. 202 amended the order of the Social Insurance Fund of the Russian Federation dated February 12, 2010 No. 19 “On the introduction of secure exchange of documents in electronic form using an electronic digital signature for the purposes of compulsory social insurance.”

Please note that due to the expiration of the signature key of the authorized person for signing the receipt of payment and the authorized person of the Certification Center of the Social Insurance Fund of the Russian Federation, the Certification Center of the Fund issued a new certificate of the public signature key of the authorized person of the Certification Center of the Federal Social Insurance Fund of the Russian Federation, as well as a new public key certificate for the signature of an authorized person to sign the receipt of payment. To encrypt pay slips in accordance with Form 4 of the FSS of the Russian Federation and send them through the payment acceptance gateway http://f4.fss.ru, you must use a new certificate of an authorized person of the Certification Center of the FSS of the Russian Federation and a new certificate of an authorized person to sign the receipt of payment acceptance. To do this, they must be downloaded from the official website of the Foundation http://www.fss.ru/uc and installed in the certificate storage. Receipts for acceptance of payment will also be signed using a new public key signature certificate of an authorized person to sign the receipt for acceptance of payment.

Dear policyholders! If an error occurs -10 “Unable to decrypt”, or -18 “The report is encrypted with a key different from the public key of the FSS”, you need to update the Foundation certificates and delete the old ones! Instructions for installing new and removing old certificates

Technology for receiving and processing reports on Form 4-FSS in electronic form:

To ensure that policyholders can submit reports to the executive bodies of the Social Insurance Fund of the Russian Federation in electronic form using an electronic digital signature, a single reception point (gateway) has been created. The policyholder can submit his report from any place with an Internet connection. Typical scheme for accepting payments from policyholders.
To submit a report electronically, the policyholder must:

The date and time of receipt of the report are considered to be the date and time (according to the reporting reception server) of the receipt of the encrypted file at the Foundation gateway, respectively. Receipts for acceptance of the report are generated in case of successful verification of the digital signature and format-logical control. The date and time of receipt generation is recorded in the protocol for processing the received file and is placed in the receipt. If the same policyholder's report is re-submitted for the same reporting period, the policyholder's previous report is considered invalid.

______________________________

Note 1:
— users registered on the Foundation portal (http://fz122.fss.ru) with extended access rights can prepare a report on the portal and download the finished report in xml format to their computer. Of course, you can use any other software you have that supports this format

Note 2:
— to simplify the process, for example, you can use a free utility to call the CIPF installed on your computer, which will allow you to sign and encrypt the report file, without using special programs. Of course, you can use other compatible software.

Note 3:
— a detailed step-by-step description of the process of preparing a report on the portal, signing, encrypting and uploading to the reporting gateway is located here

Requirements for completing a report according to Form 4-FSS to use the service:

• reports for the 1st quarter of 2014 must be prepared as a file in the approved xml format, the xml file format is checked at the gateway using the following XSD schema;
• reports for the 2nd, 3rd, and 4th quarters of 2013

  must be prepared as a file in an approved xml format, the xml file format is checked at the gateway using the following XSD schema;

• reports for 2012 must be prepared as a file in the approved xml format, the xml file format is checked at the gateway using the following XSD schema;
• report indicators in electronic form must meet the requirements described in the methodology for filling out a report on Form 4 of the Federal Tax Service of the Russian Federation and control ratios;
• The report xml file should not contain comments;
• The report xml file must be signed with the policyholder’s digital signature;
• the signed xml report file must be encrypted using the Foundation's public key;
• The name of the encrypted file should be as follows:
  <номер страхователя>_<расчетный год>_<отчетный период>.ef4
  Policyholder number is a unique registration number assigned by the executive body of the Fund to the policyholder upon registration, which coincides with the registration number of the policyholder for legal entities and individual entrepreneurs, and for policyholders of separate divisions of legal entities, it coincides with the additional code of the separate division.
  The reporting period number is determined by the same rule as the reporting period number on the title page. For example, an encrypted policyholder calculation file with registration number 0112345678 for the 1st quarter of 2012 should be called 0112345678_2012_03.ef4.

Utility for encrypting and signing digital signatures of documents

AWP “Preparation of calculations for Social Insurance Fund”

Sending reports on Form 4-FSS in electronic form:

Receiving a report on receipt of form 4-FSS:

The sent report under Form 4-FSS goes through several stages of processing:

• checking the name and size of the encrypted file;
• decryption and verification of electronic signatures;
• checking the structure of the report file for compliance with the approved format;
• logical and arithmetic control of report indicators.

Receipt of acceptance receipt f.4-FSS:

After completing the processing of the report in the Fund, you can download the receipt of receipt f.4-FSS from the report verification page
The receipt establishes a one-to-one correspondence between the policyholder’s submitted report and the date and time of its receipt, and is certified by the signature of an authorized person of the Fund. The receipt serves as confirmation of the fact of receipt and acceptance of the policyholder’s report contained therein, as well as the fact of acceptance of this report at the specified moments.
The receipt is a zip archive signed with the private key of the Fund and encrypted with the public key of the policyholder (zlib algorithm, deflate method), containing a protocol for processing the report file in html form and the original xml report signed by the policyholder

Regulatory documents concerning the submission of reports to the Social Insurance Fund of the Russian Federation in electronic form using an electronic digital signature

Submission of electronic reports to the Social Insurance Fund

Kontur.Extern cares about its subscribers, so in order to make communication with the system as convenient as possible, we present to your attention an introductory video. In just a few minutes of viewing, you will become familiar with the process of generating and submitting reports to the Social Insurance Fund using the Kontur.Extern service and learn a lot of useful information necessary for successful reporting.

Who needs to submit reports to the Social Insurance Fund?

In accordance with Law No. 212-FZ of July 24, 2009, organizations with a staff of more than 50 people must timely report to the Social Insurance Fund in Form 4-FSS.

Moreover, today companies with less than fifty employees have a choice: they can submit reports both electronically and on paper. And in accordance with new changes in legislation, from January 1, 2015, if there are at least 25 people on staff, each organization and individual entrepreneur is required to provide a declaration only in electronic form.

What is needed to submit reports to the Social Insurance Fund via the Internet?

To fill out and send electronic reporting, you will need: a license to operate a cryptographic protection tool (CIPF) and a certificate of qualified electronic signature (CES). The unified system Kontur.Extern already contains all this, and you will be able to provide reporting not only to the Social Insurance Fund, but also to the Federal Tax Service, Pension Fund of the Russian Federation, Rosstat and RAR.

Generating an electronic digital signature certificate for sending reports to the Social Insurance Fund via the Internet

When you have received the key media for accessing electronic reporting, the only step left is to generate an electronic signature certificate.

How to do it:

• Install the key media on your personal computer.
• Download and install the certified application “Obtaining an electronic signature at the SKB Kontur Certification Center” (download only from the official website of Kontur.Extern). The installation distribution is located in the “Technical Support” - “Software” - “Certificates” section.
• Install CryptoPro cryptographic information protection tools (CIPF) on a PC intended for working with reporting (for a future workplace).
• Launch the application “Obtaining a digital signature at the SKB Kontur Certification Center”, in the window that opens, select the “Instructions” section and follow all its steps sequentially.

You can consult any questions you may have at an authorized service center.

Note! When receiving the CEP at the service center, carefully check the policyholder’s registration number and subordination code. You will find this information in the “Reference” menu - “Insured registration number by TIN”. If the data does not match, the EPC will have to be completed again.

Electronic reporting using Kontur.Extern

In accordance with Order No. 19 of the FSS, starting from 02/19/2010, electronic reporting is submitted to the FSS through the social insurance portal. In this regard, for the convenience of subscribers, the developers have supplemented the Kontur.Extern system with an additional service in which you can prepare, check and then forward reports to the FSS receiving gateway.

Submitting reports to the Social Insurance Fund (SIF)

Our clients also have the opportunity to track the path of the report and receive confirmation (receipt) of acceptance of the form.

Another plus for Kontur.Extern users: a document (indicating the date and time) confirming that the electronic reporting passed through the intermediary server. This way, if the FSS gateway is not available, you are left with confirmation that the report was sent on time.

Instructions: submitting FSS reports via the Internet using the Kontur.Extern system

1. Generate a report (you can use the Social Insurance Fund portal) and save the file on your PC.

2. Sign the prepared document using the KEP certificate, then encrypt it with the FSS certificate.

3. Send the completed report to the receiving gateway of the Social Insurance Fund.

Important! To ensure timely submission of reports, the report must be sent at least three days before the expiration of the allowable period. Save the report ID after submitting the file.

4. Receive a receipt indicating acceptance or non-acceptance of the form. You will receive it in any case, but if the check shows that the calculation is incorrect, you will have to make adjustments to the reporting and resend it.

Lists of FSS branches:

FSS RF email address: [email protected]

Section “Frequently Asked Questions” on the FSS website

Feedback form on the FSS website

​To submit reports to the FSS for organizations whose FSS registration number differs from the registration number of the sender’s organization, the sender must perform a number of actions:

1. Register on the portal http://fz122.fss.ru;
2. Log in with your registered username and password on the portal http://portal.fss.ru;
3. Upload the electronic signature of the responsible person (sender) to the portal;
4. Generate a list of represented organizations and upload scanned originals of powers of attorney to the portal;
5. Provide copies of powers of attorney on paper to the territorial body of the Social Insurance Fund;
6. Wait for the results of the verification of credentials by FSS employees and assignment of the “approved” status.

After completing the above steps, the sender will be able to submit reports not only for his organization, but also for the list of organizations added in the FSS personal account

Registration on the FSS portal

Using an Internet browser, go to http://fz122.fss.ru, then in the upper left corner click the button Registration

On the page that opens, you must fill out the card fields User data and then press the button Go to step 2

Attention!

Portal of the Electronic Reporting Foundation

The full name in the user data must match the full name of the certificate owner.

An email will be sent to the specified email address to confirm registration. To complete registration, just follow the link from the letter.

The initial stage of working with the FSS portal

Using an Internet browser, go to http://portal.fss.ru/, then in the upper right corner enter the username and password that you entered earlier during registration.

Attention!After completing the user registration steps, access to the portalhttp://portal.fss.ru/may be missing for some time!

For further configuration, you will need to have a personal electronic signature file in *.cer format. You can get it as follows:

1. Go to your workflow account settings.

2. Open to view the certificate of the responsible person of the organization in the section Certificates by pressing the button.

3. In the window that opens, click Open the certificate.

4. In the certificate that opens, go to the tab Compound and press the button Copy to file...

5. The Certificate Export Wizard will start. Without changing the export parameters, using the button Further, you need to reach step 4 of the wizard, where you will be asked to specify the location and name of the saved file. When the wizard completes, information about the saved certificate file will be displayed.

At this point, the receipt of the electronic signature file is completed, and you can proceed to further work with the FSS portal. After logging into the portal, you need to go to the menu Profile, select tab Authorized and, using the button Download certificate

After logging into the portal, you need to go to the menu Profile, select tab Authorized and, using the button Download certificate, indicate the storage location of the certificate uploaded in the previous paragraph.

Working with the list of represented organizations

Once the certificate has been downloaded, you will be able to add represented organizations.

To create a record about the organization for which reporting will be submitted, you must use the button Add.

In the window that appears, enter the details of the organization you represent and click the button Search. The table below will display the search results. Having selected the line with the organization of interest, click the button Add.

A new entry will appear in the list of represented organizations.

For further work you need to press the button Save.

This completes the steps on the portal to add the represented organization.

Attention!For each added organization, it is necessary to provide a copy of the power of attorney on paper to the territorial body of the FSS to verify the powers and approve the status of an authorized representative! After submitting a copy of the power of attorney to the FSS, the user must wait until the status of the entry in the personal account changes to Approved(green color) and only after that send reports.

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THREE components of the electronic process:

Multifunctional program for submitting reports to the Tax Service (and Funds). The hardware and software is responsible for generating, checking and sending reports. You can choose to implement a remote “thin client” or install the software on your PC. The latter option has the advantage that the Internet is not needed to generate documents.

Operator acting as an intermediary between the declarant and the Federal Tax Service (pension/insurance fund). After signing, the reporting package “goes” to the operator, who sends you a notification of receipt. For inspection, the date indicated in this notice is evidence of timely delivery.

The THIRD and mandatory element of reporting via the Internet is an electronic signature. Without it, the documentation will not have legal weight!

To connect reporting via the Internet, prepare:

• Passport, SNILS of an individual entrepreneur or the head of an LLC
• Document confirming legal status. person/entrepreneur

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In accordance with paragraph 10 of Art. 15 of the Federal Law of July 24, 2009 No. 212-FZ “On insurance contributions to the Pension Fund of the Russian Federation, the Federal Social Insurance Fund of the Russian Federation, the Federal Compulsory Compulsory Medical Insurance Fund and the Federal Compulsory Compulsory Compulsory Medical Insurance Fund”, payers of insurance premiums who the average number of individuals in whose favor payments and other remuneration are made for the previous billing period exceeds 50 people, as well as newly created (including during reorganization) organizations whose number of specified individuals exceeds this limit, submit the calculations specified in Part 9 of this article to the body monitoring the payment of insurance premiums in established formats in the form of electronic documents, i.e. .e. in the case of the Federal Social Insurance Fund of the Russian Federation - to a department of the Fund or its branch, depending on where the payer is registered as an insured.

In order to submit reports electronically, the following is required:

Obtain extended access rights on the FSS portal;

Receive from a special organization - the Certification Center a certificate of electronic signature (ES) of the insured organization on a key medium (floppy disk, special device protected from unauthorized access, flash drive, etc.);

Install certified cryptographic information protection (CIPF) tools on your computer, for example, CryptoPro CSP or VipNet CSP;

Install FSS ES certificates and a special program (utility) for encrypting and signing documents using ES on your computer.

Let's consider these points in more detail.

1.Obtaining extended access rights on the FSS portal

First you need to register on the FSS portal fz122.fss.ru by clicking the "Registration" button at the top left of the portal page. When registering, you must indicate a valid (up-to-date) email address, since emails will be sent to this address. registration notification indicating your login and a link to confirm registration, but you must remember the password (and write it down in a safe place) yourself, because it is not contained in the letter.

After receiving the letter, you need to confirm your registration by clicking on the link included in the letter.

After confirming your registration, in order to receive extended access rights, you must fill out your company details on the “Organizations” tab. When filling out the details, you will need to select a regional department/branch of the Fund from the list - usually the number of the regional branch of the FSS coincides with the first four digits of the policyholder’s registration number and is indicated in the report on Form 4 of the FSS of the Russian Federation in the column “Subordination Code”.

After saving the completed details, you can proceed to the formation of the “Insured’s Application for Granting Extended Access Rights in the Search and Monitoring System of the Federal Social Insurance Fund of the Russian Federation.” When you select the “Policyholder Application” menu item, the data will be entered automatically from the organization’s details.

Next, we print out the application, sign it with the manager, certify it with a seal and transfer it to the Social Insurance Fund, to the branch in which the payer is registered as an insured. You can also send the original application by registered mail. Within a few days, the application will be reviewed and an email will be sent to you notifying you of the granting of extended access rights.

Detailed step-by-step instructions are provided in the document " Recommendations for submitting payslips according to Form 4-FSS in electronic form using an electronic signature", which can be found on the website portal.fss.ru.

2. Obtaining an electronic signature certificate on a key medium

We warn you right away: “free reporting through the FSS portal” only means that the FSS itself does not need to pay anything. However, if we do not have a digital signature, we will have to order it from the providers of this service - Certification Authorities - for money.

A list of trusted Certification Centers of the Social Insurance Fund of the Russian Federation can be found at the following link: http://fss.ru/uc/ .

The procedure in different certification centers varies in detail, but the essence is the same. Details can be found by going to the website of a specific certification authority or calling them by phone.

3. Obtaining certified cryptographic information protection tools (CIPF), for example, Crypto Pro CSP or VipNet CSP

CIPF "CryptoPro" CSP. Program distribution Crypto Pro CSP can be downloaded from the website http://cryptopro.ru after registration. The free version of the program is valid for 30 days, and then you need to purchase a license to use the product.

To download the distribution package of the Crypto Pro CSP program from the website, you need to select the Products menu on the main page - CIPF “CryptoPro CSP/TLS/JCP” - File download.

To begin with, it is recommended to download the file “Documentation for installing and using CryptoPro CSP 3.6 R2” and from the list of proposed distributions, select the one that is suitable for the operating system that is installed on your computer.

CryptoPro distributions designed for 32 and 64 bit versions of Windows are available for download. To determine the version of your system, go to Control Panel – System/System Information on your computer. If the system type is not specified, then most likely it is 32-bit. Installation of the CIPF CryptoPro CSP distribution kit must be carried out by a user who has administrator rights.

Then you need to install and configure the program, guided by the documentation for installing and using the CryptoPro CIPF.

The ViPNet CSP program can be downloaded from the manufacturer’s website http:// infotecs. ru

4.Obtaining ES FSS certificates and utilities for encrypting and signing ES documents

To continue working you need to go from the site f4. fss. ru download and install the following files on your computer:

Root certificate of the CA FSS of the Russian Federation;

Certificate of public key signature of an authorized person of the FSS of the Russian Federation for encrypting the report and verifying the receipt;

A utility for encrypting and signing electronic documents.

You need to install FSS certificates and configure the encryption utility, guided by the “Recommendations for submitting payslips according to Form 4-FSS in electronic form using an electronic signature,” mentioned in paragraph 1.

After installing and configuring all components, you can proceed to preparing the report file. This file can be prepared using the website service portal.fss.ru (section Form 4-FSS), which will allow you to check the relationships between the calculation tables, and at the end download the calculation as an XML file.

The prepared report file must be signed with a private key (organization's electronic signature) and encrypted with the public key of an authorized person of the FSS in accordance with the FSS Recommendations. After signing and encrypting, the report file can be sent either using the Signing and Encryption Utility arm.exe, or directly to the FSS RF gateway f4.fss.ru. After submission, the report will be assigned a unique Identifier– You must write down and save this number.

If errors are identified when checking the report file, you must once again repeat the steps of filling out the report, followed by saving, signing and encrypting it.

You can view a transcript of the error by using the “Download report” link on the FSS portal and opening it in Notepad.

Upon successful completion of the four stages of verification of the report file, a Receipt will be generated, which must be downloaded and saved on your computer. The receipt can be downloaded on the FSS portal in the “Check and Control” section, using the unique ID report. The Receipt file is legally significant document, confirming the receipt of the FSS report.

Using the utility AWS signing and encryption F4 on the " Check signature" you can decrypt and check the signature of the Receipt. The decrypted Receipt must be printed and filed with the report.

Please note that the report file can be processed on the FSS portal within 48 hours, so it is necessary to submit the report in advance.

If the buttons that should be active are not available in the browser, try making the following settings in the browser:

Tools menu - Internet Options - Advanced tab - Restore Defaults;

- Security tab - Trusted sites - Other button - Active X controls and connection modules – select “enable” in all subsections;

- “Privacy” tab - Options - select level low;

- Privacy tab - Pop-up blocker – Enable pop-up blocker - uncheck the box;

- “Advanced” tab - “TLS 1.0, SSL 2.0 SSL 3.0” - tick the boxes;

- "Advanced" tab - Show notification about every script error - check the box;

- “General” tab – Browsing history – “Delete” button - delete Cookies, temporary Internet files.

After this, there should be no problems with the operation of the FSS RF portal.