Executive director job description. Job responsibilities and job features of the executive director

The position of executive director is increasingly common in companies that engage in various types of activities. When applying for this vacancy, you should know what responsibilities and rights this employee has. The functions of the executive director are multifaceted and consist of organizing the activities of personnel, solving financial and commercial issues and various administrative and economic problems.

This is a leadership position. The executive director is appointed by the general director and is also dismissed by him.

This is the second most important role in the company. During the absence of the General Director, management is entrusted to the Executive Director. He has the right to sign and acts on behalf of the company.

The person holding this position has irregular working hours. What functions does the executive director perform? His responsibilities are to implement and control the current activities of all divisions and branches, which must correspond to the general position of the company. He develops long-term plans for the development of the company and monitors their implementation.

His responsibilities also include ensuring the safety and control of finances, maintaining records and providing data to the relevant authorities. He monitors the activities of employees, imposes penalties and rewards if necessary.

The executive director prepares orders and instructions that relate to the work of personnel. Monitors major transactions and preparation of reports.

Work with personnel is also included in the position of the Executive Director, who prepares vacancies, conducts selection of candidates, and interviews. He controls the work of the HR department, namely the correct maintenance of documentation, drawing up employment contracts, time sheets and

This position provides for holding meetings of shareholders, supervision and other services. He oversees the drafting of contracts and agreements with clients. His responsibilities include organizing seminars, promotional events and reporting on their results. He participates in negotiations with clients and prepares contracts to be concluded with them.

Another aspect of his work is financial control. This is tracking the timely payment of services and goods by contractors, providing invoices and reports of work performed. He negotiates with clients, discusses the terms of contracts, works with accounts receivable, and sends claims and lawsuits to court.

The executive director works with audit companies, controls the financial flows of the company and its branches, makes proposals for improving financial performance and spending material resources.

The executive director has rights within the limits of his competence. He makes proposals, controls and organizes the activities of the company and is responsible in accordance with regulations.

The responsibilities of the executive director of an LLC are, as a rule, regulated by the internal regulations of the enterprise and job descriptions.

The position of executive director at an enterprise, on the one hand, is quite prestigious, on the other hand, it requires considerable responsibility and a serious approach. This work involves performing many functions, including control over the financial condition of the organization and the activities of personnel.

An applicant for this position must be not only a highly qualified specialist, but also possess such qualities as responsibility, dedication, organization and, of course, stress resistance. Quite often, business owners put forward such a requirement for candidates as having experience in the management field.

The article provides information about the scope of activity of the executive director, his duties and capabilities, as well as assigned responsibilities. In addition, you can familiarize yourself with the list of requirements for candidates for this position.

Who is an executive director and his area of activity?

The presence of the position of executive director at the enterprise is not mandatory. According to the law, each business entity must have its own manager, empowered to act in the interests and on behalf of the enterprise. This person can be either an executive or a general director. As a rule, information about the existence of a position of this kind is prescribed in the charter of the LLC.

The position of executive director is quite multifunctional. His duties and powers are fixed in the relevant job descriptions, the content of which is established by the founders of the company and depends on production needs.

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Job descriptions do not have a unified form, so their execution is at the discretion of the company's participants. Despite the lack of uniform requirements, the document must still be structured.

The structural components of instructions typically contain the following information:

the name of the position, in accordance with the data recorded in the company’s charter;
a list of requirements that a candidate for office must comply with;
duties and powers of the executive director, liability for non-compliance with instructions, as well as improper fulfillment of other obligations stipulated by the contract.

The responsibilities of the executive director, as a rule, are fixed in the employment agreement or contract on the basis of which he carries out his work activities. In addition, this information is written down in the company’s statutory documents.

The standard list of responsibilities includes:

exercising control over the quality of operations performed by other employees, as well as over the activities of the enterprise as a whole;
active participation in planning the organization’s work and forecasting results, developing short-term and long-term projects;
analysis of the productivity of the entire society, as well as its structural units;
maintaining the company's personnel policy;
analysis of the enterprise’s supply of raw materials, as well as tools necessary for doing business;
identifying and eliminating shortcomings in the organization’s work;
personnel management.

Note! The presented list is not exhaustive and can be supplemented by the founders of the LLC if necessary.

Powers and Capabilities

The main condition for the proper fulfillment of obligations is that the executive director has the necessary rights and powers.

So the executive director has the right to:

obtaining the information necessary to fulfill the obligations assigned to him;
presenting requirements to the founders of the company for the proper performance of their duties;
management of subordinates, if the tasks required for execution do not contradict the job descriptions of the latter;
submitting rationalization proposals for improving the efficiency of the enterprise for consideration by the founders;
certify documents with your signature within the framework of the granted authority.

Degree of responsibility

In accordance with the law, in case of improper fulfillment of obligations, the executive director may be held legally liable, namely:

disciplinary (violation of internal regulations, job descriptions);
administrative;
criminal;
civil law (causing material damage).

Requirements for candidates

Most enterprises put forward the following requirements for candidates for the position:

education must correspond to the field of activity of the organization;
have at least 3 years of experience in management positions.

Requirements regarding race, gender, or age of the applicant are contrary to current legislation and are therefore not applicable.

About the position of the executive director and his job description

The management structure in commercial organizations depends on what goals are set by management for them. The legislation does not provide for any requirements here other than the presence of a single management (that is, a general director or another person acting on behalf of the organization on the basis of the charter). That is why many companies and firms introduce the position of executive director.

The scope of authority of this manager depends on specific conditions, but in most cases the executive director is the second person in the company, the direct deputy of the general director. This employee is engaged in directly implementing the policies developed by the highest governing body of the organization. In particular, the executive director can act as the head of the board of directors and first deputy general director.

Since the competence of such an employee can vary significantly in different companies, a document is needed that will record the role of this person in the overall structure of the organization. A job description is exactly such a document.

The job description of the executive director contains the following information:

The official title of the position in accordance with the internal regulations of the organization, qualification requirements, indication of subordination and structures managed by the executive director.
Responsibilities assigned to the employee holding this position.
Rights vested in the executive director.
The responsibility that this managerial employee bears due to the internal acts of the enterprise and the legislation of the Russian Federation.

Although there are no generally binding requirements under Russian law for the preparation of job descriptions, in most cases the above structure is used in their preparation.

Job Responsibilities of the Executive Director

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operational management of the company;
ensuring maximum efficiency of the structural units and the organization as a whole;
developing a strategy according to which the company operates (the executive director carries out this responsibility jointly with other members of management, including the general director);
analysis of how the company as a whole and each of its divisions, branches or representative offices operates;
ensuring the proper execution of each of the orders, instructions and other acts issued by the General Director and other senior management bodies of the company;
implementation of the enterprise's personnel policy;
planning the enterprise’s needs for tools, components and other material assets necessary to carry out its activities;
elimination of shortcomings identified in the organization’s work;
execution of individual instructions of the General Director;
management of subordinate employees of the enterprise.

The list given here is indicative only. If necessary, the executive director may be assigned other duties that do not contradict the legislation and the charter of the enterprise.

Rights of the executive director

In order to perform their duties, each employee must be granted a number of rights. The executive director is no exception. As a rule, this employee has the following rights:

demand from the management of the organization and each of the structural divisions assistance in the performance of their duties;
request and receive information necessary for work;
give binding instructions to each of the subordinate employees;
contact the management of the enterprise with statements and proposals regarding improving the work of both the company as a whole and its individual structural divisions;
endorse documents within the competence of the executive director;
represent the interests of the company in relations with state or municipal authorities, as well as commercial enterprises.

This list is also not complete. To perform specific duties, the executive director may be granted additional rights not mentioned here.

In addition, we must not forget that the executive director, like all other employees, has all the rights provided for by labor legislation. It is necessary to take into account that, unlike those listed above, rights under the law cannot be limited or canceled by enterprises by any internal acts.

Responsibilities of the Executive Director

In the event that duties are not performed properly, the person responsible for non-fulfillment must be held accountable. Accordingly, job descriptions describing the role of executive directors in specific companies should also include sections regarding responsibilities.

However, it must be taken into account that the main types of liability are established by regulations of federal legislation, so there is no need to describe in detail each specific case in which the executive director may be held liable. It is enough to indicate the main types.

So, the executive director bears the following responsibilities:

Disciplinary - for failure to comply with legal orders of the organization’s management.
Administrative and criminal - for committing misdemeanors and crimes provided for by the relevant types of legislation.
Civil law - for causing damage to the property of an enterprise or its employees, as well as to the interests of the enterprise in the event that these interests may have a financial expression. In particular, if an agreement on full financial responsibility has been concluded with the executive director as a managerial employee, he will bear it.

Requirements for the qualifications of an executive director

In conclusion, it should be said about what qualifications a person holding the position of executive director of a company must have. The state sets the level of qualifications using professional standards. However, the state has not yet introduced a professional standard for an executive director, so employers still have the right to themselves indicate the required level of education or work experience that this employee must have.

In practice, in most cases, the executive director is required to have at least a bachelor's degree in economics or the field in which the company operates. As for work experience, most often the executive director is required to have at least 3 years of work in the relevant field.

What are the responsibilities of the executive director and how to properly secure them.

From the article you will learn:

Sample job description for executive director

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Therefore, you will have to develop and draw up a job description for the executive director of the organization yourself or download .

If necessary, you can download and adapt the sample executive director 2017, so that it meets the operating conditions of a particular company. Let's figure out how to do it correctly.

We draw up a job description for the executive director

knowledge of basic legislative and regulatory acts in the production, economic and financial-economic spheres, as well as the basics of law (labor, tax, etc.)

understanding of the principles and mechanisms of development of the industry and organization, knowledge of scientific and technical achievements and best practices in its field of activity

knowledge of economic and financial management of an organization, rules and procedures for drawing up business plans

ability to analyze the economic situation of the organization, plan further development and develop programs for entering new markets

Rights and responsibilities of the executive director

To perform a leadership function, the executive director needs expanded rights compared to ordinary employees of the organization. In particular, in the field of delegation of authority, assignment of responsibilities to other employees, familiarization with documents on the activities of the organization and its financial and economic situation.

I approve
General Director of JSC (LLC)
Order N ____________________
from "__"_____________ 200 _ g.

Job Description of the Executive Director

1. General Provisions

1.1. The Executive Director reports directly to
General Director of the company.
1.2. The main task of the Executive Director is to implement
operational management of the company (planning, organization of work,
control, ensuring work motivation).
1.3. The executive director manages all functional
divisions of the company through the managers of these subordinates
divisions.
1.4. The executive director is appointed and dismissed by order
General Director.
1.5. The Executive Director replaces the General Director (according to his
order) during his absence.
1.6. During the absence of the Executive Director, he is replaced by
by order of the Production Manager.
1.7. The following conditions are established for the Executive Director:
concerning his working time and rest time:
irregular working hours;
additional leave to the main one, the provision of which
provided in agreement with the General Director.

2. Qualification requirements and required level of knowledge

2.1. Required level of education and employee experience:
higher education in economics, finance, accounting
accounting, management, marketing, business, jurisprudence;
work experience in commercial companies - at least 2 years.
2.2. The executive director must know:
legislation relating to commercial activities, including
foreign economic activity;
corporate regulations of the Company;
the company's mission;
strategy (policy) of the company;
her tactics;
forms and procedure for financial settlements;
procedure for processing financial transactions;
organization of document flow in commercial activities;
the procedure for acceptance, posting, storage and delivery of goods;
rules for conducting inventory of goods, settlements and payment
obligations;
rules for conducting inspections and documentary audits.

3. Responsibilities

3.1. Organizes the work and effective interaction of production
units and structural divisions based on:
production budget and resource assessment;
operational ones formed by him and approved by the General Director
company plans;
optimal distribution of resources among departments;
developed communication system (lighting information system
and progress assessments);
setting tasks and forming work plans for individual
structural parts of the organization;
forming the goals of individual managers based on the goals of the company,
plans for their activities according to goals;
implementation of a system of material and moral incentives;
monitoring the implementation of work plans of departments;
procedures and rules for interactions between departments, structural units and
company employees.
3.2. Participates in the development of the company's strategy.
3.3. Conducts operational financial and economic analysis
activities of the company and divisions. Regularly informs about results
analysis of the General Director and his deputy.
3.4. Organizes, monitors and is responsible for the implementation of all orders
General Director and his Deputy.
3.5. Working on improving the motivation system
(remuneration) for the company's employees and is responsible for its implementation.
3.6. Regularly informs the General Director and his deputy
about the progress of work in the company and the implementation of plans.
3.7. Carries out operational assessment of the company's performance,
shortcomings and develops plans to correct them.
3.8. Responsible for implementing company policies and carrying out events
on the development of value orientations in the activities of the company.
3.9. Responsible for compliance with labor discipline and execution of orders
and orders.
3.10. Responsible for the proper organization of office work in the company,
legal and economic elaboration of contracts, contracts, agreements
etc., preparation of documents.
3.11. Organizes the efficient operation of the company’s apparatus and ensures
uniform workload of personnel.
3.12. Prepares weekly financial and resource analysis form.
3.13. Draws up operational plans (monthly and ten-day) for the company with
their approval by the General Director.
3.14. Organizes a system for informing company employees and
coordination of actions (bulletin boards, meetings, etc.).
3.15. Monitors the activities of departments according to their work plans.
3.16. Ensures the implementation of the material incentive system.
3.17. Takes care of normal working conditions for employees
companies.
3.18. Ensures compliance with goals, principles, policies, rules and
procedures adopted in the company, works to improve them.
3.19. Responsible for the implementation of all orders for the company.
3.20. Prepares company meetings.
3.21. Prepares draft contracts, contracts, agreements.
3.22. Monitors compliance with labor discipline.
3.23. Identifies and resolves independently and with guidance
shortcomings in the company's performance.
3.24. Responsible for logistical support of activities
company apparatus.
3.25. On behalf of the General Director, organizes or carries out
personally individual tasks and assignments related to the field of activity
companies.
3.26. Determines the course for the efficient operation of the company’s apparatus and
uniform staff load.

4.1. The executive director has the right to independently decide
decisions and organize their implementation by subordinate staff within the framework
its competence, determined by section. 3 (responsibilities).
4.2. The executive director has the right not to implement decisions
Director General, if they contradict the current Constitution,
legislation and corporate regulations.
4.3. The executive director has the right to make proposals
to the General Director for improving the work of the commercial service
and the company in general and receive a response to your proposals.
4.4. The Executive Director has the right to represent to the General
proposals to the director of the company to reward employees for good work and
punishing persons who do not fulfill their assigned duties.

5. Responsibility

5.1. The executive director bears disciplinary responsibility for
fulfillment of the duties assigned to him:
for failure to fulfill the plan;
for failure to make decisions on issues within his competence;
for untimely and incomplete submission of the established
reporting;
for the accuracy of the data provided in outgoing documents;
for ensuring compliance with the level of qualifications and competence
personnel for the tasks to be solved;
for ensuring the commercial secret of information transferred to him;
for the safety of documents constituting a trade secret, when
subject to pre-qualification of such information and documents as
containing a trade secret, by a person authorized to do so, and the creation
conditions for ensuring the storage of documents constituting a commercial
secret.