When to post a procurement plan for the year. Instructions: fill out the schedule

According to the law on public procurement, state and municipal customers are required to draw up a procurement plan and procurement schedule. At the beginning of 2017, the Government of the Russian Federation adopted a resolution that introduced changes to the rules for the formation of these documents (Resolution No. 73 dated January 25, 2017). Most of the changes took effect from 01/31/2017, some of them will come into force only from 01/01/2018.

Let us remind you that procurement planning is regulated by the following government regulations:

• dated November 21, 2013 No. 1043 and dated June 5, 2015 No. 554 - when drawing up PP and PPZ for regional and municipal customers;
• dated 06/05/2015 No. 552 and dated 06/05/2015 No. 553 - when drawing up PP and PPZ for federal customers.

These regulations have undergone the following changes.

Changes in the formation of the procurement plan and procurement schedule that came into force in 2017:

1. Introduced new forms of procurement plan and procurement schedule. The changes affected the indication of information constituting state secrets. The new forms are supplemented with an annex indicating purchases that are classified as state secrets. They will need to indicate the classification of secrecy, but there is no need to place application data in the Unified Information System.
2. Defined new deadlines for preparing a procurement plan:

• State (municipal) customers now formulate and submit procurement plans to the main managers within the deadlines established by such managers;
• Budgetary institutions - procurement planning occurs when planning their financial and economic activities in accordance with the requirements of the legislation of the Russian Federation.
• State unitary enterprises and municipal unitary enterprises - approve the procurement plan within 10 working days from the date of approval of the FCD plan; the provision of the PP to the owners is carried out within the time limits established by them.

1. Changed reasons for making changes Federal State Unitary Enterprise and State Unitary Enterprise/Municipal Unitary Enterprise in PZ:

• Federal State Unitary Enterprise - changes in the indicators of FCD plans, as well as changes in decisions or agreements on the provision of subsidies;
• State Unitary Enterprise/Municipal Unitary Enterprise - clarification and approval of the FCD plan.

1. Federal customers, when changing the PPP due to savings within the procurement framework, must clarify the information in the “planned payments” column in accordance with the terms of the concluded contract.
2. The deadlines for approval of the PPP for SUE/MUP and FSUE have been changed - within 10 working days from the date of approval of the FCD plan.
3. In the PPZ, in addition to information about banking support, it is now necessary to reflect information about treasury support of the contract.
4. In the PGZ, it is no longer necessary to indicate in separate lines the total amount of NMCC for purchases from SMP and SONO, divided by the current financial year and subsequent years (clause 2 of the Requirements for PGZ has been removed from Resolutions No. 553 and No. 554).

Changes in the formation of the procurement plan and procurement schedule, coming into force from the beginning of 2018:

1. The PP and PGZ must indicate in one line information on the following purchases based on 44-FZ:

• purchase of medicines (clause 7, part 2, article 83),
• purchases up to 100 thousand rubles (clause 4, part 1, article 93),
• purchases up to 400 thousand rubles (clause 5, part 1, article 93),
• procurement of services for the repair and maintenance of non-residential premises (clause 23, part 1, article 93),
• procurement for business trips (clause 26, part 1, article 93),
• ordering the services of a guide or teacher (clause 33, part 1, article 93),
• ordering services from citizens for collecting and processing data when Rosstat conducts social surveys, censuses, and research (clause 42, part 1, article 93),
• to gain access to foreign databases or specialized international databases (clause 44, part 1, article 93).

Such “single-line purchases” for each procurement item are indicated not only for the current financial year, but also for the planning period.

1. Defined features of specifying information for “one-line purchases”:

• name of purchase - norm of law 44-FZ, on the basis of which this purchase is carried out;
• if the units of measurement for the purchased goods (works or services) are different, then information about the unit of measurement and the quantity or volume of purchase is not entered into the PP and PPZ;
• the PP does not indicate the following information - the purpose of the purchase, data on technically complex purchases, the implementation of which can only be carried out by certain suppliers, contractors with the required level of qualifications, information on the mandatory discussion of purchases within the framework of Art. 20 FZ-44.

1. In purchasing terms, regional and municipal customers on a separate line indicate the final amount of funding for the current year, the planning period and for subsequent years (for cases where purchases will continue after the expiration of the planning period). This amount of funding must be detailed in terms of the amount of financial support for each BCC and the amount of financial support for each subsidy agreement.
2. The justification for the NMCC (appendix to the PPZ) will have to contain an indication of the quantity and unit of measurement of the purchased goods (works, services), if any.
3. NMCC may not be indicated in the PPZ if the regulatory acts of the Russian Federation do not provide for a definition of NMCC in relation to this purchase. In this case, the price formula is indicated without indicating the NMCC.

Is it possible to create a schedule and procurement plan automatically?

You can create, check for errors and structure a schedule using the free version of the Economy-Expert program. In turn, you can also create a procurement plan there - from scratch or based on a schedule. You can download the program

How long does it take to prepare a procurement plan (schedule), what are the deadlines for its placement? for 2019 according to Federal Law No. 223

The Law “On Procurement...” dated July 18, 2011 No. 223-FZ (hereinafter referred to as Federal Law No. 223) extends its effect to special entities (customers), which, according to Part 2 of Article 1 of this Federal Law, are government organizations (enterprises, companies, corporations ). The main characteristic of such customers is the share of participation in their authorized capital of the state, region or municipality exceeding 50 percent.

The procedure for developing and adopting a procurement plan for these organizations must, in addition to the norms of the specified Federal Law, be regulated by a special provision, which is adopted in accordance with the requirements of Part 2 of Article 2 of Federal Law No. 223. Clause 10 of the Rules approved by the Decree of the Government of the Russian Federation “On approval...” of September 17, 2012 No. 932, directly indicates that the timing of the development and subsequent approval of the procurement plan must be determined by the organization independently, taking into account the requirements provided for by Federal Law No. 223 and these rules.

In addition to the deadlines for development and adoption, the legislation also defines special requirements for the timing of placement of the procurement plan. This issue is raised in paragraph 14 of the Regulations approved by Decree of the Government of the Russian Federation dated September 10, 2012 No. 908. It determines that the procurement plan must be posted on a special website of the unified information system (hereinafter referred to as the UIS) within 10 days from the date of approval. In addition, such a document must be placed in the Unified Information System before December 31 of the year preceding the year for which the schedule was drawn up.

When is the procurement plan for 2019 published under Federal Law No. 223? Taking into account the above, the 2018 procurement schedule had to be submitted to the Unified Information System within a 10-day period from the date of approval (the specific approval period is determined by each customer independently), but no later than December 31, 2018. As for the plan for 2020, it can be developed during 2019 and must be posted in the Unified Information System before December 31, 2019.

Features of publication and timing of placement of procurement plans (schedules) in 2019 under Federal Law No. 44

In contrast to the aforementioned Federal Law No. 223, the Law “On the Contract System...” dated 04/05/2013 No. 44-FZ concerns procurements carried out by public legal entities, state or municipal enterprises and institutions at the expense of the relevant budgets. Since funds for procurement in this case are allocated from the budget, the procedure for the development, adoption and placement of such schedules is regulated exclusively by law.

The regulatory act that governs the described procedures are the Rules put into effect by the Decree of the Government of the Russian Federation “On approval...” dated 06/05/2015 No. 552. The procedure for developing and approving public procurement schedules is described in detail in paragraphs 2-7 of these rules, indicating the features for each type organizations subject to Law No. 44-FZ. At the same time, according to paragraph 2 of the above rules, the plans agreed upon with all interested parties must be approved in final form within 10 days from the moment when the specific customer became aware of the amount of budget allocations approved for these purposes. For state budgetary and unitary enterprises, in some cases, the period begins to be calculated after the approval of the financial and economic activity plan.

Don't know your rights?

When a procurement plan is placed under 44-FZ, it is determined by paragraph 4 of the Rules put into effect by the Decree of the Government of the Russian Federation “On approval...” dated October 29, 2015 No. 1168. According to this norm, the organization must place the procurement schedule in the Unified Information System within a 3-day period from the date of its statements. In this case, the obligation to publish the document rests, in accordance with paragraph 5 of the specified rules, on the customer himself.

Deadlines for posting the procurement plan for 2019 - 2020 under Federal Law No. 44

The exact date (deadline) for posting procurement schedules of organizations subject to Law No. 44-FZ is not directly provided due to the peculiarities of their preparation. However, this does not mean that customers have independence in this matter. Part 4 of Article 17 of the mentioned Federal Law states that the validity period of the procurement plan must coincide with the period of regulation of the Federal Law on the budget for the next financial year.

This norm obliges, albeit indirectly, each customer subject to the law to resolve the issue of publishing its procurement plan before January 1 of the year specified in it (the moment the Federal Law on the budget for the next financial year comes into force, according to Article 5 of the Budget Code of the Russian Federation) .

Thus, the procurement plan for 2020 should have been:

1. Approved within 10 days after the specific amount of budget allocations allocated to a specific customer for fiscal year 2020 is clarified or after the adoption of the FHD plan.
2. Published in the EIS within 3 days from the date of approval.

Moreover, all of the listed procedures had to be completed before January 1, 2020. The algorithm for calculating the deadlines for the procurement schedule under 44-FZ for 2021 will be similar.

To summarize, we note that Federal Law No. 223, Federal Law No. 44 and the by-laws adopted for the purpose of their implementation establish strict deadlines for posting procurement schedules for the next year. We hope that the information prepared and systematized in the article will allow us to understand in sufficient detail all the intricacies of this issue.

You will also be interested in reading the materials that we wrote specifically for our

The procurement plan for 2019 is a mandatory form required for those organizations that are customers. Based on the procurement plan for 2019, the state calculates and allocates the necessary funding for procurement. Such planning is an effective and rational mechanism for using funds to meet the necessary needs of municipal and federal institutions, and also eliminates the corruption component during tenders.

Requirements for documentation are constantly becoming more stringent, and deadlines for its provision are becoming shorter. All this places special demands on employees who are involved in maintaining these documents. New standards began to apply when drawing up a procurement plan in 2017. The procurement plan must be drawn up for 3 years and posted on the website zakupki.gov.ru in the open part. The procurement plan must reflect all tenders, regardless of the fact that they will be held in different forms, for example, auctions, tenders or in the form of a request for quotations.

In our material today, we will tell our readers about the main features and the algorithm for filling it out.

Procurement plan for 2019 under Federal Law 44: why is it necessary?

The changes apply to those enterprises that are part of the group of municipal and regional clients covered by Federal Law No. 44. Whatever type of activity the company is engaged in, it is necessary to adhere to the general rules for filling out the procurement plan form. And it has been significantly expanded compared to the previous form; it will include many more positions.

Why do we need unification and such detail in the procurement plan for 2019 under 44 Federal Laws? There are three main reasons:

• Other firms and individuals conducting business activities receive free access to information;
• The possibilities of finding partners and clients and concluding profitable contracts are expanding;
• Detailed unification of documents simplifies their control.

How to draw up what to include in the plan?

Study what information the plan must include and what is recommended as additional data. Please read the example of filling out the form carefully. Please note the required time for publication of the procurement plan on the official website. This is 10 working days after the State Duma adopted the budget law for 2019. The deadline is December 31st. To make it easier to develop a procurement plan for 2019, download the sample form. If this form is not available on the portal zakupki.gov.ru, it can be obtained from our resource.

Let us name, as an example, several queries that need to be reflected in this reporting form. The plan should contain the following information:

• the reason for the purchase;
• consumer data: company name, address, phone number, etc.;
• names of objects and their number;
• the date of the first acquisition;
• purchase identification number;
• units of measurement of works, goods, services;
• deadlines for the contract to be completed in stages;
• date of approval of the document;
• information about the person who prepared the plan, etc.

Probable causes and methods of correction

The procurement plan for 2019 under 44 Federal Laws, like any other document, sometimes needs to be adjusted. Life does not stand still, new circumstances arise, and no one is immune from mistakes. You may have missed something, entered the data incorrectly, or it may have objectively changed. The main thing is to track it and correct it in time. To do this, you should contact the appropriate service by phone at 8-800-333-48-01 or through the feedback function 10 days before posting the report on the official website.

In what cases is it possible to make adjustments to the procurement plan in accordance with the provisions RF PP No. 552 And Law No. 44-FZ:

• when there are savings from the state budget;
• if there have been changes in the terms of the contract: in terms of volume or cost of goods (services), other procurement parameters;
• if control authorities have intervened and an appropriate instruction comes from them;
• the company decided to refuse to purchase these products;
• force majeure situation.

Procurement plan for 2019 under 44 Federal Laws: some nuances

Note! You can create a procurement plan for 2019 by downloading a sample form on the official resource or here, but there is another option. This can be done using special computer programs that will automatically create graphs and check the document for errors.

True, such programs are set up to prepare reports for three years, that is, from 2018 to 2020.

The basis for drawing up the PG is the customer’s working documentation. Federal Law No. 44 regulates cases when the plan requires the inclusion of an identification code, as well as the total amount of financial security for each acquisition identification code. This is necessary if the purchase falls into these categories:

• goods (services or work) with a total budget of up to 100 thousand rubles;
• goods (services or work) with a total budget of up to 400 thousand rubles;
• services related to employee travel;
• private teacher and guide services;
• medications.

During 2017, potential customers are required to prepare procurement plans for 2018-2019-2020, and on their basis draw up a schedule for 2019, in accordance with Federal Law-44.

We list the timing and sequence of work with the procurement plan for federal-level institutions:

1. Before July 1, the customer must fill out and submit to the founder the generated procurement plan.
2. 10 days are allotted for approval of the procurement plan from the date of approval of the financial and economic activity plan.
3. After approval of the procurement plan, the customer must post the document in the Unified Information System within 3 days.

Let's look at the moments when it is possible to make mistakes when creating a procurement plan and the consequences of such mistakes:

1. An incorrect NMCP is indicated - the initial maximum contract price. The result of such an error may be a significant increase in the budget or cancellation of the auction. This error is fundamental and may subsequently distort the remaining items of the procurement plan for 2019.
2. The tender dates specified in the document were not met without any reason.
3. The start of bidding occurs at the end of the year, for the final implementation of the budget allocated for a given period, as a result of which government funding may remain unutilized.
4. Purchases up to 100,000 rubles are not taken into account.

Before downloading the electronic sample forms, pay attention to important details. It is advisable to have WordPad and Microsoft Excel on your computer, since procurement plan documents are provided in RTF and EXCEL format. You can limit yourself to a browser.

Filling out the procurement plan for 2018 is regulated by the following regulations:

1. Art. 17 of the Federal Law on the Contract System;
2. Decrees of the Government of the Russian Federation:
   • dated 06/05/2015 No. 552, establishing for the preparation of procurement plans for the year and planning period for the purchase of goods, works, services for federal needs;
   • dated November 21, 2013 No. 1043, containing general maintenance of the procurement plan by regional and local customers
3. Regional and local regulations establishing the procedure for the formation and maintenance of procurement plans by constituent entities of the Russian Federation and municipalities. For example, Decree of the Government of the Perm Territory No. 80-p dated 02/17/2015 or Decree of the Tyumen City Administration dated 11/02/2015 No. 243-pk.

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Thus, filling out the procurement plan for 2018 and 2019 must be done in accordance with the rules of the law on the contract system and by-laws governing the procurement of a specific customer.

Approval of the procurement plan

Procurement planning for 2018 ends with the approval of the procurement plan and schedule with their subsequent publication in the unified information system. Such publication must be carried out according to the rules established by the Government of the Russian Federation dated October 29, 2015 No. 1168 within 3 days from the date of their approval.

So, the preparation of a procurement plan for 2018 ends with the approval of such a plan, which must be carried out within 10 working days from the moment:

• bringing budget funds to government customers acting on behalf of Russia, its constituent entity or to municipal customers;
• approval of the plan of financial and economic activity of a unitary enterprise or budgetary institution;
• drawing up an agreement with an autonomous institution on the provision of subsidies for capital investments;
• transfer of funds to budgetary and autonomous institutions for the implementation of the powers of the state customer delegated to them.

Completing the procurement plan for 2018

The form of the procurement plan for 2018 is established:

• Decree of the Government of the Russian Federation No. 552 - plan form for federal government customers;
• a regulatory act of a constituent entity of the Russian Federation or a municipality for regional and local customers.

Create a procurement plan for 2018–2020 based on the 2017–2019 plan. The parameters of 2018, the first year of the planning period, will become the parameters of the current financial year, and 2019, the second year of the planning period, will become the first year of the planning period. In addition, add parameters for the second year of the planning period - 2020.

Include information on the procedures in the procurement plan, the notice of which will be posted in the 2018 financial year and the planning period - 2019–2020. Take into account purchases from a single supplier with whom you plan to conclude contracts during the specified period. Expenses for salaries, contributions to the Pension and other funds, for the payment of fines, penalties, as well as expenses for payment of obligations under contracts concluded before 2018, do not include in the 2018–2020 procurement plan.

Procurements for which procedures took place in 2017 should not be included in the 2018 plans. Purchases that were listed in the 2017 plan as procedures that will be placed in the planning period - 2018 and 2019, are transferred to the 2018 plans unchanged with the same IKZ. Change payments if necessary.

In the procurement plan for the current year and planning period, indicate the year when the customer places the notice, and the amount of financial support in the context of: current year, first year of the planning period, second and subsequent years. The current year is the year for which you are creating a purchase, for example 2018. The first year is the next year after the current one, for example 2019. The second year is the one following the first, for example 2020.

Each procurement in the procurement plan is assigned a procurement identification code. In the IKZ, digits 23–26 are the procurement number in the procurement plan. The numbering takes values ​​from 0001 to 9999. Numbering is assigned in ascending order within the year in which they plan to place a notice or conclude a contract. It follows from this that multi-year procurement is reflected once in the procurement plan of the year in which the notice is planned to be placed. The conclusion follows paragraph 5 of the Procedure, which was approved by the Ministry of Economic Development of Russia in order No. 422 dated June 29, 2015, subparagraph “h” of paragraph 1 of the requirements that were approved by the Government of the Russian Federation in resolution No. 1043.

When reflecting multi-year contracts in your procurement plan, follow three rules:

Rule 1. One purchase – one contract. If the contract requires multi-year payment, then within the purchase in the financing lines, indicate the amounts for three years at once; do not create separate purchases for 2019 and 2020.

Important

Do not include accounts payable in your purchasing plan.

Rule 2. When you plan to conclude a contract every year, there should be as many purchases as there are contracts. Make purchases for each year separately. When you make a purchase for 2018, indicate the amount in the “Current Year” column, reflect the procedures for 2019 in the “First Year” field, and for 2020 in the “Second Year” field.

Rule 3. For small purchases, fill in the lines about purchases for each year to form an IPC for each year.

The procurement plan form for 2018 consists of 2 main parts: a title page, which contains information about the government customer and a place where you can approve the plan and tables with procurement objects.

Brief instructions for filling out the procurement plan for 2018:

1 Create and enter a procurement identification code into the plan;

2 Fill in the purpose of conducting a competitive procedure or issuing a government contract with a single supplier;

3 Enter the name of the public procurement object;

4 Write down the expected year of the procedure;

5 Enter the amount of financial support broken down for the current financial year and planning period;

6 Specify the frequency and timing of planned purchases;

7 When classifying the purchased work (goods, services) as innovative or technologically complex, put “yes” in the appropriate cell or “no” otherwise;

8 Put “yes” if there is a need for public discussion of government procurement or “no” when there is no such need;

9 When drawing up the plan, do not fill out the justification column for changes. It will need to be filled out when changes need to be made to the plan.

The procurement plan specifies the amount of funding for each year. As of January 1, 2018, changes come into force according to which the procurement plan must indicate a detailed volume of financial support for each budget classification code.

When to post the 2018 procurement plan

The procurement plan for 2018 is posted in the Unified Information System within three working days from the day the customer approved or changed it. Customers place procurement plans in the Unified Information System directly or through the Electronic Budget.

In what way and in what time frame to submit the GRBS procurement plan to the federal customer - on paper or through the “Electronic Budget”, check with the main manager. Since 2017, federal customers are required to formulate procurement plans and schedules first in the Electronic Budget system.

After the documents are verified by the Federal Treasury, they are automatically duplicated in the Unified Information System. However, Law No. 44-FZ and Resolution No. 552 do not contain instructions on how to submit draft procurement plans for approval (subparagraph “a”, paragraph 6 of the Rules, approved by Decree of the Government of the Russian Federation of October 29, 2015 No. 1168).

Let’s say the manager clarified that the federal customer must submit a draft procurement plan through the “Electronic Budget” system. Create a procurement plan in the procurement management section of the Electronic Budget. To do this, log into your personal account on budget.gov.ru and fill out the plan form. From your personal account, send the plan for approval by GRBS and place it in the Unified Information System.

A lot of practical information on procurement plans for 2018-2020. you will find in the magazine "Goszakupki.ru"

Purchases with financing in 2018 are planned to be placed in the Unified Information System in December 2017. Purchase data must be

The schedule is one of two planning documents within the framework of 44-FZ. If the order is not included in it, then the purchase is prohibited. Let’s figure out how to cope with this task and provide a sample of filling out the schedule and justifications for 2018.

What information to include in the schedule

All state and municipal customers must draw up a schedule. It needs to reflect information about all purchases that are planned for the next financial year. For each purchase you must specify:

• purchase identification code;
• name of the procurement object, volume, delivery time, additional requirements for participants;
• procurement method;
• the initial minimum contract price (NMCP) and the amount of the advance;
• the date when they plan to conduct it;
• justification of the NMCC and the procurement method;
• the amount of security for the application and contract.

It is impossible to carry out a purchase that is not in the schedule (Part 11, Article 21 of Law No. 44-FZ).

Please note that authorities have the right to oblige additional information to be included in the schedule (Part 7, Article 21 of Law No. 44-FZ). Please note that for the following groups of goods it is allowed not to decipher the information in the schedules:

• medications;
• services and products worth less than 100 thousand rubles;
• repair work and maintenance of premises classified as non-residential;
• services of teachers or guides;
• hiring staff to conduct static analysis;
• gaining access to foreign sources of information.

For such items, provide information on one line without explanation.

What form should I use to fill out the procurement schedule?

Draw up the procurement schedule for 2018 according to the rules established by Article 21 of Law No. 44-FZ. For customers of different levels, their own forms and rules for filling out have been approved:

• federal customers - by Decree of the Government of the Russian Federation dated 06/05/2015 No. 553;

regional and local customers - by Decree of the Government of the Russian Federation dated June 5, 2015 No. 554. Regional and local authorities, based on these rules, can develop their own forms and procedures to work with the document. An example is the Decree of the Government of the Tyumen Region dated September 22, 2015 No. 444-p.

Important to remember

All procurement plans must be drawn up electronically and must be published in the Unified Information System.

How to fill out the schedule for 2018. Filling instructions

The form graphs for customers of different levels are identical. We'll tell you what to pay attention to when filling out.

Title. In the header part of the schedule, indicate the customer data:

• full name and legal form;
• TIN, KPP, OKOPF, OKTMO codes;
• address, telephone and email;
• document type. If you are creating a plan for the first time, indicate “0”, change the serial number of the adjustment (“1”, “2”, etc.);
• total annual volume of purchases.

Tabular part. In the tabular part of the schedule, enter the purchases you plan for the year. Moreover, in the 2018 schedule, include information not only about the purchases that you will carry out during this year, but also about the purchases that you will begin in December 2018 and finish in 2019 (letter of the Ministry of Economic Development of Russia dated July 26, 2016 No. D28i-1893 ).

In the schedule table, indicate:

• serial number of the purchase;
• 36-digit procurement identification code;
• name of the object and its description;
• NMCC, sole supplier contract price or price formula;
• the amount of the advance as a percentage of the NMCC, if you plan to pay an advance to the supplier;
• planned payments. Enter the total contract payment amount for the current fiscal year. And for long-term contracts - for the planning period and subsequent years;
• units of measurement of the procurement object;
• the number of goods, works, services that you plan to buy this year. And for long-term contracts - for the planning period and subsequent years;
• the period of a one-time purchase or the frequency of recurring purchases;
• the amount of security for the application and contract;
• planned date for the start of the procurement;
• the planned completion date of the contract;
• the way you will determine the supplier.

At the end of the tabular part of the schedule, fill in the following lines:

• the total amount of NMCC and prices of contracts with a single supplier, broken down for the current year, the planning period and subsequent years;
• the amount of NMCC purchases that you carry out through a request for quotations, up to 10 percent of the total annual volume.

Signatures. Sign the completed schedule with the responsible employee and the customer’s manager. Next to it, indicate the dates when the document was drawn up and approved.

How to justify a purchase

All purchases included in the schedule must be justified. This process should include:

• NMCC or contract prices concluded with a single supplier;
• method for determining the supplier, including additional requirements for procurement participants.

The rules and form of justification for procurement were approved by Decree of the Government of the Russian Federation dated June 5, 2015 No. 555

In addition to the general list of purchases, the following are also subject to justification when creating a schedule:

• small purchases;
• procurement of services related to sending an employee on a business trip, with participation in festivals, concerts, performances and similar cultural events on the basis of invitations to attend these events;
• purchase of teaching services, tour guide services from individuals.

In relation to the listed purchases, it is not the object of purchase that is subject to justification, but the annual volume of these purchases.

How to create a procurement schedule and justification for 2018. Sample filling

Let's look at an example of how to create a procurement schedule for 2018.

Example 1.

The founder of the State Budgetary Institution "University" brought to the establishment the amount of funding for 2018 - 12,300 thousand rubles.

In December 2017, based on the results of competitive procurement, the University entered into contracts for 2018 in the amount of 4,455 thousand rubles. The amount of funds for salaries, taxes and contributions amounted to 6,050 thousand rubles.

The total annual volume of purchases amounted to 6,250,000 rubles. (12,300,000 – 6,050,000).

Contract Manager A.S. Ivanova analyzed mandatory expenses and calculated the amount of funds for purchases for the 2018 schedule:

RUB 12,300,000 – 4,455,000 rub. – 6,250,000 rub. = 1,595,000 rub.

Ivanov did not include the contracts that were concluded in 2017 for 2018 in the schedule for 2018.

After Ivanov, she compiled and posted a schedule and justifications for it in the Unified Information System.

Procurement schedule for 2018 under Federal Law 44: download in Excel

Sample justification for procurement for 2018

When and where to post the procurement schedule for 2018

Approve the procurement schedule within 10 working days from the date of receipt of budget funds or from the date of approval of the financial and economic activity plan. After this, place all planning documents in the Unified Information System. You have three working days for this. Federal customers do this through the Electronic Budget system. Regional and local - through regional and municipal procurement information systems. If there is no such system, directly through the EIS.

If the plan contains procurements that constitute state secrets, document information about them in an appendix to the procurement schedule classified as confidential. Do not publish this application in the Unified Information System (Part 15, Article 21 of Law No. 44-FZ).

On a note

You cannot delete a posted schedule.

If you encounter any difficulties when placing a plan, contact the site's technical support. Or use the guidelines for users. They are posted on the website www.zakupki.gov.ru in the section “Documents” - “Training materials” - “User’s Guide to 44-FZ”.

How to make changes to the schedule

Changes to the compiled and approved procurement plan for 2018 will be possible only if:

1. Object prices.

2. Adjustments to regulations or legislation

3. Changing the procurement format (type of procedure, implementation deadlines, volume of purchased goods or work).

The ability to change the schedule is provided in order to use the savings obtained during competitive procedures, or to comply with instructions issued by control authorities.

Change the schedule no later than 10 calendar days before the day when:

• publish procurement notices in the Unified Information System;
• send invitations to participate in procurement;
• enter into a contract with a single supplier.

The ten-day period does not include the day when changes to the schedule were posted in the Unified Information System, but does include the day when the contract was concluded.

How inspectors will punish

Be careful when working with the schedule. After all, inspectors have the right to fine you for violating publication deadlines and inaccuracies in justification. See the table for how much you will have to pay for violations.

Table. Responsibility for violation of procurement rules